Register of Deeds
Paper Recordings
This page contains recording requirements for the Register of Deeds Department of Douglas County, Kansas via paper recordings.
Document Recording Requirements - General
- Font style used should be easy to read. For microfilm and preservation purposes, the minimum font size we will accept is 8 point (prefer larger).
- Document must be an original. Copies cannot be accepted.
- Document must be of sufficient legibility to produce a clear reproduction.
- Document must be signed and notarized and must include notary seal and expiration date, when applicable.
- If a document is to be associated with and indexed on a specific parcel, it must contain the full legal description of the parcel.
- If a document is to reference and be indexed in association with a previously recorded document, it must contain the book and page of the previous document.
- Recording fees will be assessed in accordance with fee schedule.
- Recording fees are required at time of filing the document.
Additional Recording Requirements - Conveyances of Land
- When recording a deed or an affidavit of equitable interest, a Sales Validation Questionnaire (SVQ) is required to accompany the filing. For your convenience, the one-part form can be downloaded here: Sales Validation Questionnaire.
- In the case of certain transfers of title, an exemption statement typed on the deed may replace a SVQ. Transfers of title that do not require a SVQ are listed on the back of the SVQ form.
Re-Recording Documents - Our Policy
- We accept the originally recorded document with necessary corrections, new signatures, and new notarization included; or:
- We accept the originally recorded document with necessary corrections and an attached Refile Affidavit. All instructions on the affidavit must be followed.
- For a copy of the Refiled Document Affidavit, please download/print: Refiled Document Affidavit (PDF format).
- Recording Fees will be assessed in accordance with fee schedule. Be advised, re-recorded documents may contain different page counts than originally recorded documents.
Fee Schedule
Recording Fees
| Item | Fee |
|---|---|
| Deeds, mortgages, or other instruments — first page (max 8½" × 14", includes technology fee) | $21.00 |
| Second page and each additional page or fraction thereof (includes technology fee) | $17.00 |
| Town plats, per page (max 24" × 36") | $32.00 |
| Release or assignment of real estate mortgage — first page | $20.00 |
| Second page and each additional page or fraction thereof of assignment or release | $4.00 |
| Each additional book/page reference listed on a mortgage release or assignment | $16.00 |
| Federal Tax Lien Certificate, per document — KSA 79-2616(d) | $7.50 |
| Lis Pendens — KSA 60-2201 | $5.00 |
| Federal Tax Lien Notice | $32.00 |
| Federal Tax Lien Release | $32.00 |
| Copy of Tax Lien, per page — KSA 79-2616(d) | $1.00 |
| Discharge from Dept. of Labor for overpayment of unemployment benefits — K.S.A. 44-717(e)(1) | $88.00 |
| Discharge of State Tax Lien | $71.00 |
| Second page and each additional page or fraction thereof of State Discharge | $4.00 |
| Medical Assistance Lien — K.S.A. 39-709(g) | $0.00 |
| Medical Assistance Lien assignment or release — K.S.A. 39-709(g) | $0.00 |
Uniform Commercial Code (UCC) — National Form Required
| Item | Fee |
|---|---|
| Original financing statement | $15.00 |
| Amended financing statement | $15.00 |
| Continuation statement | $15.00 |
| Financing statement indicating assignment | $15.00 |
| Assignment of financing statement | $15.00 |
| Statement of release of all or part of any collateral in filed financing statement | $15.00 |
| Real estate mortgage subject to KSA 84-9-502 — Fixture Filing | $15.00 |
| Filing liens for materials and services under K.S.A. 58-201 and amendments | $17.00 |
| Termination statement | $15.00 |
| Attachments, per page (after first 10 pages, which are included in initial fee) | $1.00 |
| Written UCC information request, per debtor name | $15.00 |
| Copy of any filed financing statement, per page | $1.00 |
| Certified copy, in addition to any copying expenses | $7.50 |
Other Fees
| Item | Fee |
|---|---|
| Certificate certifying any instrument of record | $13.00 |
| Signer or notary name not plainly typed or printed under signature — K.S.A. 28-115(d), per document | $1.00 |