Meeting Information
WEDNESDAY, MAY 13, 2015
4:00 p.m.
-Consider approval of the minutes for April 15 and April 16, 2015.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of construction contract in the low-bid amount of $1,795,709.10 with Hamm, Inc. for Project Nos. 2014-08 and 2014-09, Route 1055 pavement rehabilitation from Route 12 to Route 460 at Vinland and replacement of Bridge No. 05.07N-17.00E, and authorization for the Public Works Director to approve change orders totaling up to 5% of the total contract amount. (Keith Browning);
(c) Consider approval of Force Account agreement with KDOT for inspection services for Route 1055 roadside safety improvements project; KDOT Project No. 23 C-4640-01; DGCO Project No. 2013-22 (Keith Browning); and
(d) Consider Acceptance of Low Bid for Supply of Highway De-Icing Salt (Keith Browning)
REGULAR AGENDA
(2) Presentation of 2014 Economic Development Annual Report (Britt Crum-Cano)
(3) Consider approval of grant recommendations for the 2015 Natural and Cultural Heritage Grant Program (Jan Shupert-Arick, Ken Grotewiel and Julia Manglitz)
(4) Consider designating a hearing officer to consider a request for variance to the strict application of the Access Management regulations pursuant to Section 9-512 of the County Code.
(Keith Browning)
(5) Executive session to consult with the County Counselor on a personnel matter related to non-elected personnel, which would be deemed privileged under the attorney-client relationship. The justification is to protect the attorney-client privilege and the privacy of the individual involved.
(6) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Douglas County Senior Services Board of Directors (1) positions
-Heritage Conservation Council-(2) positions - 05/2015
(c) Public Comment
(d) Miscellaneous
(7) Adjourn
May 13, 2015
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, May 13, 2015 with all members present.
MINUTES 05-13-15
Flory moved to approve the minutes of April 15 and April 16, 2015. Motion was seconded by Gaughan and carried 3-0.
MINUTES 05-13-15
Flory moved to approve the minutes of May 6, 2015 with as is reflection revisions to the motion to approve purchasing items for the Lawrence-Douglas County Fire and Medical. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 05-13-15
Flory moved approval of the following Consent Agenda:
► Commission Order No. 15-026 (on file in the office of the County Clerk);
► Construction contract in the low-bid amount of $1,795,709.10 with Hamm, Inc. for Project Nos. 2014-08 and 2014-09, Route 1055 pavement rehabilitation from Route 12 to Route 460 at Vinland and replacement of Bridge No. 05.07N-17.00E, and authorization for the Public Works Director to approve change orders totaling up to 5% of the total contract amount;
► Force Amount Agreement with KDOT for Public Works department personnel to perform construction engineering services for Project No. 23C-4640-01, HRRR roadside safety improvement on Route 1055 between Route 12 and Route 460 at Vinland. The contracts upper limit of compensation is $46,333.83; and
► Approval of low bid from Central Salt for the supply of 3000 tons of highway de-icing salt at the total cost of $152,310.00. Bids shown below:
Vendor
Quantity (tons)
Unit Cost
Total Cost
Compass Minerals
3000
No Bid
No Bid
Morton Salt
3000
No Bid
No Bid
Cargill
3000
No Bid
No Bid
Central Salt
3000
$50.77
$152,310.00
Independent Salt
3000
$56.52
$169,560.00
Motion was seconded by Gaughan and carried 3-0.
ECONOMIC DEVELOPMENT 05-13-15
Britt Crum-Cano, Economic Development Coordinator, made a presentation to the Board on the 2014 Economic Development Annual Report.
Flory stated he would like to see in future reports the projected amount that each project will add to the tax rolls.
Thellman added it is a great report, but to be a tool for the County it should reflect the County’s participation in the incentive programs.
Crum-Cano, stated she would be happy to supply additional information but will need assistance from the County appraiser.
No action was taken.
HERITAGE GRANT PROGRAM 05-13-15
The Board considered approval of the grant recommendations for the 2015 natural and Cultural Heritage Grant Program. Julie Manglitz, Committee Chair, presented the item.
Manglitz stated the budget this year was $300,000. There were 11 applicants and the Committee is recommending dispensing $255,000 as follows:
Major Grants:
• Ecumenical Campus Ministries for ECM Architectural & Engineering Services
Requested: $148,000; Recommend $106,000; After discussion the Board approved $0 due to tax issues
Target Grants:
• Douglas County Historical Society for Watkins Museum Permanent Exhibit, Third Floor Infrastructure
Requested $85,125; Recommended $63,000. Board approved $85,125
• Freedom’s Frontier National Heritage Area/Barbara Higgins-Dover for Kansas Riverkings Life on the Kaw
Requested $5,200; Recommended $5,000; Board approved $5,000
• Santa Fe Trail Historical Society Inc. of Douglas County, Kansas Desks for the Clearfield School House
Requested $4,000; Recommended $3,540; Board approved $3,540
• St. John The Evangelist Catholic Church for La Yarda: A Settlement Story of Mexican Americans in Lawrence, KS (Exhibit)
Requested $18,400 Recommended $16,400; Board approved $16,400
• City of Lecompton, Douglas County, Kansas for Renovation to preserve Historic Radical United Brethren Church
Requested $40,000; Recommended $40,000; Board approved $40,000
• Black Jack Battlefield Trust, Inc. for Robert Hall Pearson Farmhouse Interior Restoration Project
Requested $21,060; Recommended $21,060; Board approved $21,060
• City of Lawrence for Oak Hill Cemetery Receiving Vault Restoration
Requested $52,000; Recommended $0; After discussion the Board approved $52,000
After discussion, Flory moved the following: The Board chose to not fund Major Project 2015-11 Ecumenical Campus Ministries due to land issues and instead to fully fund Target Projects 2015-1 Douglas County Historical Society -Watkins Museum at $85,125 and 2015-8 City of Lawrence-Oak Hill Cemetery at $52,000; and to fund the remaining recommendations from the Committee as listed above. Motion was seconded by Gaughan and carried 3-0.
ZONING/VARIANCE 05-13-15
The Board considered designating a hearing officer to consider a request for variance to the strict application of the Access Management regulations pursuant to Section 9-512 of the County Code.
Keith Browning, Director of Public Works, stated Section 9-512 provides for a variance application process if a property owner is denied a residential entrance permit solely for the reason that the property does not have sufficient frontage along a public road, and that the property is located on a road with a higher classification than local or minor collector.
Section 9-512 stipulates the variance request “shall be heard by the designee of the Board of County Commissioners (BOCC) within a reasonable time after the filing of the application.” The decision of the BOCC designee may be appealed to the BOCC by written notice filed within 30 days of the written decision of the designee.
Flory opened the item for public comment. No comment was received.
Flory moved to propose Bob Johnson as designee to hear the request contingent upon his acceptance. Motion was seconded by Thellman and carried 3-0.
Note: Bob Johnson did not accept the position as designee.
EXECUTIVE SESSION 05-13-15
At 5:00 p.m., Flory moved for the Board to recess to executive session for 20 minutes (until 5:20 p.m.) to consult with the County Counselor on a personnel matter related to non-elected personnel, which would be deemed privileged under the attorney-client relationship. The justification is to protect the attorney-client privilege and the privacy of the individual involved. Attendees included John Bullock, representing the County Counselor; Sarah Plinsky, Assistant County Administrator; and David Sparkes, Director of Maintenance. Motion was seconded by Thellman and carried 3-0.
At 5:20 p.m., Flory extended the executive session for 15 minutes (until 5:35 p.m.). Motion was seconded by Thellman and carried 3-0.
The Board returned to regular session at 5:35 p.m. No action was taken.
ACCOUNTS PAYABLE 05-13-15
Gaughan moved to approve accounts payable in the amount of $273,166.89 to be paid on 05/15/15; and payroll in the amount of $867,157.89 approved on 05/13/15. Motion was seconded by Thellman and carried 3-0.
Flory moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
James E. Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date