Meeting Information
- Consider a proclamation declaring September, 2014 as “Pitt Hopkin’s Syndrome Awareness Day” (Amy Adamson)
- Consider approval of the minutes for July 23, July 30, August 6 and August 20, 2014
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider authorizing the County to apply for the Kansas Health Foundation Recognition Grant in the amount of $10,000, and to apply for Topeka Community Foundation funds in the amount of $10,000 to fund the 2015 Market Match program (Leslie Queen);
(c) Consider authorizing the County to apply with the LDC Health Department for KDHE Chronic Disease Risk Reduction (CDDR) program funding for a Food Systems Coordinator position from October 2014-June 2015 (Chris Tilden); and
(d) Consider acquisition of permanent easement for Project No. 2013-12 on County Route 460/1039 (Michael Kelly);
REGULAR AGENDA
(2) Consider waiving the Purchasing Procedures and award design services for the remainder of the Fairgrounds Capital Improvement Project to Treanor Architects in the amount of $327,019. Also authorize the County Administrator to approve change orders up to 5% of the design award amount. (Sarah Plinsky)
(3) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Board of Zoning Appeal (2) eligible for reappointment 10/2014
-Building Code Board of Appeals (1) eligible for reappointment 12/2014
-Fire District No. 1 – 12/2014
Jayhawk Area Agency on Aging Board of Directors – (2) vacancies
Jayhawk Area Agency on Aging Tri-County Advisory Council – (2) vacancies
(c) Public Comment
(d) Miscellaneous
(4) Adjourn
Thellman called the regular meeting to order at 4:00 p.m. on Wednesday, September 10, 2014, with all members present.
PROCLAMATION 09-10-14
Thellman moved to approve a proclamation declaring September 18, 2014 and “Pitt Hopkin’s Syndrome Awareness Day.” Motion was seconded by Gaughan and carried 3-0.
MINUTES 09-10-14
Thellman moved to approve the minutes of July 23, July 30, August 6 and August 20, 2014. Motion was seconded by Flory and carried 3-0.
CONSENT AGENDA 09-10-14
Thellman moved approval of the following Consent Agenda:
- Commission Order Nos.14-036 and 14-037 (on file in the office of the County Clerk);
- Authorized the County to apply for the Kansas Health Foundation Recognition Grant in the amount of $10,000, and to apply for Topeka Community Foundation funds in the amount of $10,000 to fund the 2015 Market Match program;
- Authorized the County to receive pass-through funding from the LDC Health Department to fund a Food Systems Coordinator position if KDHE funds are awarded; and
- Acquisition of Easement for Project No. 2013-12; County Route 460/1039 with the following property owners: Janet R. Breithaupt, 526 E 800 Road, Lawrence, Tract No. 1; Doris A. Pratt, trustee of The William M. Pratt and Doris A. Pratt Revocable Trust dated September 3, 2004, 797 N 500 Road, Baldwin City, Tract No. 2; Robert J. and Marleen S. Harris, Trustees of the Robert J. Harris and Marleen S. Harris Revocable Trust Agreement, Dated Janaury 7, 2009, 513 E 800 Road, Lawrence, Tract no. 3; Donald F. and Bonnie S. Bruns, 811 N 500 Road, Baldwin City, Tract No. 4; and Wesley A. Flory, executor for the estate of Vida Irene Flory, 782 N 400 Road, Baldwin City, Tract No. 5.
Motion was seconded by Gaughan and carried 3-0.
FAIRGROUNDS 09-10-14
The Board considered waiving the purchasing procedures to award design services for the remainder of the Fairgrounds Capital Improvement Project to Treanor Architects in the amount of $327,019.00, and to authorize the County Administrator to approve change orders up to 5% of the design award amount. Sarah Plinsky, Assistant County Administrator, presented the item.
In the fall of 2013, the Commission gave preliminary approval to the Fairgrounds CIP Committee to proceed with additional design and the development of construction documents to construct new buildings and renovate existing buildings consistent with the Fairgrounds Master Plan. Given Treanor’s long-term involvement with this project, it would be difficult to solicit Requests for Proposals for design services without going backwards in the design process. Plus, staff and the Fairgrounds CIP Team have been pleased with Treanor’s commitment to the project and their flexibility.
Thellman asked if the project will be laid out in phases. Plinsky stated everything but the arena is tied to the first phase. The project will be brought back before the Board to establish a budget, to discuss how to finance the project and consider bids. The budget will determine what is to be included in the project.
Flory said the design services need to encompass the entire project to get a good picture. He feels it would be a giant step backward not to waive the purchasing procedure and go forward.
Plinsky added the proposed amount d s not include civil engineering services. There needs to be more work done to have a proposal.
Thellman opened the item for public comment. No comment was received.
Flory moved to waive the Purchasing Procedures and award design services for the remainder of the Fairgrounds Capital Improvement Project to Treanor Architects in the amount of $327,019; and authorized the County Administrator to approve change orders up to 5% of the design award amount. Motion was seconded by Thellman and carried 3-0.
WALK-ON ITEM/AGREEMENT 09-10-14
Hugh Carter, The Chamber, asked the Board to consider entering into an agreement to employ a person to fill the role of Executive Director for the Dwayne Peaslee Technical Center so said individual can retain his KYPERS benefits, at no cost to the County.
Gaughan asked if the Board approves this request if it is setting a model for future personnel at the Peaslee Center. Carter stated the agreement will be limited to the executive director position only.
Gaughan asked if other employees would have benefits. Carter stated he is planning on hire part-time employees who would not qualify for benefits.
Gaughan asked if the Board would consider a cost split for other positions.
Flory responded he would look at a proposal but that was not his understanding. This is a one-time offer for the executive director position.
Gaughan asked what the cost of this agreement is to the County. Weinaug responded that the full employer cost of the position would be reimbursed to the County by the Peaslee Center Board. However, since the County self-insures for health insurance the County might potentially have an out-of-pocket cost if this position happened to occur medical costs that were in excess of the premiums paid by that employee.
Thellman opened the item for public comment. No comment was received.
Gaughan moved to authorize the administrator to execute the agreement with the executive director of the Dwayne Peaslee Technical Training Center, Inc. Motion was seconded by Thellman and carried 3-0.
WALK-ON ITEM/PUBLIC WORKS 09-10-14
Keith Browning, Director of Public Works, stated Project No. 2012-14, Route 458 from Banning’s Corner to US-59 would be completed by the end of September and will be open ahead of schedule. The project cost will exceed the approved amount due to the asphalt. The reason the cost is high is because the County will be adding three-inches of asphalt on top of an old county road which will have to be made uniform to get an even slope. Initially, the Board authorized the Public Works Director to approve change orders up to 10% of the estimated cost of $1,849,334 for the project.
Browning asked the Board to amend their original approval and increase his authorization on change orders to 15%.
Thellman opened the item for public comment. No comment was received.
Flory moved to authorize Browning’s request, amending the original direction to increase his authorization of change orders to 15%. Motion was seconded by Thellman and carried 3-0.
ACCOUNTS PAYABLE 09-10-14
Thellman moved to approve accounts payable in the amount of $1,979,816.63 to be paid on 09/11/14. Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
Nancy Thellman, Chair
Jim Flory, Vice-Chair
ATTEST:
Jamie Shew, County Clerk
Mike Gaughan, Member
Time and Date