Meeting Information
4:00 p.m.
-Consider approval of the minutes for February 5, 2014
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of Hot Mix Asphalt (HMA) Supply Contracts for the 2014 Maintenance Season (Keith Browning); and
(c) Consider recommendation to purchase equipment for Public Works (Jackie Waggoner)
REGULAR AGENDA
(2) Update on ERP project (Marni Penrod)
(3) Consider options to replace ceiling grids and tile in the Judicial & Law Enforcement Center (Bill Bell)
(4) Consider adopting a resolution to waive the Douglas County Purchasing Policies for the alternative project delivery program for new Public Works Facility (Sarah Plinsky)
(5) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
Bert Nash Community Health Center Board of Directors (2) expire 04/2014
Heritage Conservation Council (3) positions expire 05/31/2014
Jayhawk Area Agency on Aging Board of Directors – (2) vacancies
Jayhawk Area Agency on Aging Tri-County Advisory Council – (2) vacancies
Lawrence-Douglas County Housing Authority (1) position expires 06/2014
Non-Lawyer Members of the District Judicial Nominating Commission (2) expire 03/01/14
(c) Public Comment
(d) Miscellaneous
(6) Adjourn
Thellman called the regular meeting to order at 4:00 p.m. on Wednesday, March 5, 2014 with all members present.
MINUTES 03-05-14
Thellman moved to approve the minutes for February 5, 2014. Motion was seconded by Gaughan and carried 3-0.
CONSENT AGENDA 03-05-14
Thellman moved approval of the following Consent Agenda:
- Commission Order No.14-010 (on file in the office of the Clerk);
- Supply contracts for 1,000 to 5,000 tons of Hot Mix Asphalt from Asphalt Sales of Lawrence, Bettis Asphalt & Construction and Killough Construction for the 2014 road maintenance season; and
- Authorized staff to access the HGAC contract to purchase a John Deere tractor mower with Heritage Tractor Inc. in the amount of $24,929.42 for the Public Works department.
Motion was seconded by Flory and carried 3-0.
STEERING COMMITTEE UPDATE ON ERP 03-05-14
Marni Penrod, Deputy County Clerk, along with members of the Steering Committee, gave an update to the Board on the status of the Enterprise Resource Planning (ERP) Financial and Human Resource Business System. The committee chose SunGard’s OneSolution ERP software to move Douglas County to GAAP accounting compliance, integrate payroll and improve departments’ access to data. The committee plans for Douglas County to go live on the new system January 2015.
Thellman opened the item for public comment. No comment was received.
No action was taken.
MAINTENANCE 03-05-14
Bill Bell, Director of Maintenance, asked the Board to consider replacing ceiling grids and tiles in the Judicial and Law Enforcement Center as part of the paint and carpet replacement in the Sheriff’s office. The current tiles have been in place since 1976 and are expensive to replace because the tiles are not a standard size. All other areas of the building that have undergone remodeling have had the grids and tiles replaced to standard size.
After discussion, Thellman opened the item for public comment. No comment was received.
Flory moved to direct staff to solicit bids to replace all ceiling grids and tiles to meet a standard size throughout the Judicial and Law Enforcement Building. Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 03-05-14
Flory moved to adopt Resolution 14-05 adopting a resolution to waive Douglas County purchasing policies for the construction manager at Risk’s Subcontracting of the alternative project delivery program for the new Public Works facility. Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 03-05-14
Thellman moved to approve accounts payable in the amount of $420,133.10 to be paid on 03/06/14, a manual check for $53,018.75 paid on 02/28/14; and payroll in the amount of $825,566.12 paid on 03/05/14. Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date