Meeting Information
4:00 p.m.
-Present Kansas Association of Counties certificates (Public Works/Sheriff)
-Consider approval of the minutes for December 4, 2013
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of Cereal Malt Beverage License for Clinton Marina, 1329 E 800 Rd
(Clerk's Office); and
(c) Consider approval of Cereal Malt Beverage License for Clinton Submarina, 1329 E 800 Rd (Clerk's Office).
REGULAR AGENDA
(2) Consider recommendations of contracts for banking, merchant, procurement card services (Jackie Waggoner/Representative from the evaluating committee)
(3) Discuss of issues related to possible Lawrence Historic Designation for the Douglas County Courthouse (Lynn Zollner)
(4) Consider adoption of resolution amending Chapter XIII Construction Codes, section 13-111.2 Permit Fee Schedule to add a flat fee for "solar, thermal, and photovoltaic (PV) systems...."
Linda Finger
(5) Consider adopting a Resolution exempting certain County buildings from the provisions of Section 2 of Senate Substitute for House Bill 2052, and consider authorizing the Chair to notify the Kansas Attorney General, the Douglas County Sheriff, and the Lawrence Police Department of the County's exemption.
(6) Consider adopting a Resolution prohibiting concealed carry in certain County buildings and offices.
(7) Executive Session to discuss matters relating to county building security measures pursuant to K.S.A. 75-4319(b)(13). The justification is because discussing these matters in open session would jeopardize the safety and security of county buildings and their occupants
(8) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Public Comment
(d) Miscellaneous
(9) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, December 18, 2013 with all members present.
MINUTES 12-18-13
Flory moved to approve the minutes of December 4, 2013. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 12-18-13
Flory moved approval of the following Consent Agenda:
- Commission Order Nos.13-039, 13-040, 13-043 and 13-044 (on file in the office of the Clerk);
- Resolution 13-37 Cereal Malt Beverage License for Clinton Marina; and
- Resolution 13-38 Cereal Malt Beverage License for Clinton Submarina.
Motion was seconded by Thellman and carried 3-0.
DOUGLAS COUNTYHOLIDAY SCHEDULE 12-18-13
Flory moved to approve the 2014 Douglas County Holiday Schedule as presented at the December 11, 2013 meeting as follows:
Douglas County 2014 Holiday Schedule
New Year’s Day Wednesday, January 1
Martin Luther King’s Day Monday, January 20
Memorial Day Monday, May 26
Fourth of July Friday, July 4
Labor Day Monday, September 1
Thanksgiving Thursday-Friday, November 27, 28
Christmas Thursday-Friday, December 25, 26
One (1) Personal Discretionary Day
Personal Discretionary Day:
Eligibility: Employee’s status must be full time or part time with benefits. Employees hired after June 30, 2014 (but before October 1) are only entitled to one (1) personal discretionary day. Employees hired on or after October 1, 2014 are not entitled to a 2014 personal discretionary day.
Definition: One (1) normal work day.
Scheduling: Must be taken all at one time (may not be split into hours). Must be scheduled in advance through the employee’s supervisor and according to departmental procedures. Must be utilized during the calendar year 2014 and PRIOR to December 19, 2014.
Motion was seconded by Gaughan and carried 3-0.
BANKING/PURCHASING 12-18-13
The Board considered the recommendations of contracts for banking, merchant, and procurement card services for Douglas County. Jackie Waggoner, Purchasing Director, presented the item and members of the evaluating committee were present for questions.
The following financial institutions submitted proposals in response to our solicitation: UMB Bank, Bank of the West, Intrust Bank, Commerce Bank, US Bank, Sunflower Bank, Bank of America, MuniciPay, and FIS (Fidelity National Information Services). The evaluating committee reviewed the proposals and narrowed the selection to UMB Bank, US Bank, Intrust Bank, and Commerce, which were invited for interviews and to demonstrate their automated services. The committee feels that US Bank provided the best proposal for banking and procurement card services, and FIS for merchant services.
The Board discussed the committee’s recommendation to support US Bank and asked for more information regarding the fees associated with using US Bank. Sarah Plinsky, Assistant County Administrator, stated a competitive offer was put forward which will allow Douglas County to offset many of those fees, especially with some of the small accounts. We are looking ahead to when Douglas County implements a new financial system. Using services through US Bank will be a key element in making the administrative process more efficient.
Jamie Shew, County Clerk, commented new efficiencies will be gained, especially the elimination of having to cut manual checks with our goal to become paperless. US Bank also gave a competitive rate on our P-Cards.
Gaughan opened the item for public comment. No comment was received.
Gaughan moved to approve staff to negotiate and finalize contracts with US Bank for banking and procurement card services, and FISW for merchant services. Motion was seconded by Flory and carried 3-0.
COURTHOUSE/LAWRENCE HISTORIC DESIGNATION 12-18-13
The Board discussed issues related to possible Lawrence Historic Designation for the Douglas County Courthouse. Lynn Zollner, Lawrence-Douglas County Metropolitan Planning Staff, was present for questions regarding preservation.
Gaughan asked what additional opportunities the Board would have to voice their opinion on our environs if they chose to apply for the Lawrence Historic Designation. Zollner stated there would be a public hearing, though being a County Commission gave no special weight to the hearing.
Flory asked if any additional burden would be placed upon the County by achieving this local designation if a future commission wished to do work on the exterior of the building. Zollner replied a certificate of appropriateness would be required. The burden to the County would be one additional step. The fee for filing the applications is $10. The same committee that reviews the applications for the national registration would review the local application.
Gaughan opened the item for public comment.
Dennis Brown, President of Historic Preservation Alliance, stated he supports this designation and feels this is a house keeping issue. The burden to the county is only another layer of review which is done at the same time as the state review. This designation aids in a better project design but won’t stop a development.
It was the consensus of the Board for staff to draft the necessary documents to consider for Lawrence Historic Designation and bring back to the Commission for consideration at a later date.
ZONING 12-18-13
The Board considered the adoption of a resolution amending Chapter 13 Construction Codes, section 13-111.2 Permit Fee Schedule to add a flat fee for solar, thermal, and photovoltaic (PV) systems. Linda Finger, Interim Director of Zoning and Codes, presented the item.
Finger proposed setting a flat fee of $115 for Solar Photovoltaic or PV Systems requiring no structural changes to a building, are limited in size to 10KW with a maximum voltage of 600, and have a limited 100 square feet of solar thermal collector area. Larger projects would be covered under the normal building permit schedule.
Gaughan opened the item for public comment.
Aron Cromwell, Cromwell Solar, stated the proposed fee for 10KW projects would only cover about half of the jobs they are installing in Douglas County. Half would revert to the regular code.
After discussion, it was the consensus of the Board for staff to return the item to the agenda for consideration at a later date.
EXECUTIVE SESSION 12-18-13
At 5:22 p.m., Gaughan moved for the Board to recess into executive session for 15 minutes (until 5:37 p.m.) for consultation with the Board’s attorney to discuss matters relating to county building security measures pursuant to K.S.A. 75-4319(b)(13). The justification is because discussing these matters in open session would jeopardize the safety and security of county buildings and their occupants Additional attendees included: Craig Weinaug, County
Administrator; Sarah Plinksy, Assistant County Administrator; Ken McGovern, Douglas County Sheriff; Jim Martin, Under Sheriff; Captain Doug Wood, Sheriff’s Office; and John Bullock, Stevens and Brand. Motion was seconded by Flory and carried 3-0.
The Board returned to regular session at 5:37 p.m. No action was taken.
At 5:37 p.m. the Board took at three minute recess.
At 5:40 p.m., the Board returned to regular session.
CONCEAL/CARRY RESOLUTION 12-18-13
The Board considered adopting a resolution exempting certain County buildings from the provisions of Section 2 of Senate Substitute for House Bill 2052, and considered authorizing the Chair to notify the Kansas Attorney General, the Douglas County Sheriff, and the Lawrence Police Department of the County’s exemption.
John Bullock, Stevens and Brand, stated if the Board chooses to pass the resolution exempting certain County buildings from the provisions of Section 2 of Senate Substitute for House Bill 2052, the resolution will prohibit weapons in those specified buildings January 1, 2014 through December 31, 2017.
Gaughan opened the item for public comment.
Patrick Wilbur, Douglas County Libertarian Party, stated the law seems to be aimed at concealed and carry owners which he feels is the safer part of the population. He stated concerns that there will be liability issues for the County if the resolution is passed; there will be building security measures installed where the cost is passed to the taxpayers.
Gaughan stated moving forward Douglas County will have plans in place that will incur expenses and there will be an opportunity for the public to comment during budget discussion. He stated the Board has a responsibility for the safety of the county and its employees. Gaughan said he feels comfortable in the direction the Board is taking.
Flory added he feels the county should have local control over local buildings and this Board is exercising their local control.
Gaughan moved to adopt Resolution 13-26 exempting certain Douglas County buildings from Section 2 of Senate Substitute for House Bill No. 2052. Motion was seconded by Flory and carried 3-0.
CONCEAL/CARRY RESOLUTION 12-18-13
Gaughan moved to adopt Home Rule Resolution 13-12-6 prohibiting concealed carry certain Douglas County buildings. Motion was seconded by Thellman and carried 3-0.
ACCOUNTS PAYABLE 12-18-13
Gaughan moved to approve accounts payable in the amount of $793,961.92 to be paid on 12/19/1. Motion was seconded by Thellman and carried 3-0.
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date