Meeting Information
AMENDED AGENDA
FEBRUARY 8, 2012
4:00 p.m.
-Convene
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider of a resolution establishing a 40-mph speed limit, N 1500 Road from E 1625 Road to E 1750 Road (Noria Road) (Keith Browning)
REGULAR AGENDA
(2) Consider sending a letter to Jefferson County Board of Commissioners requesting Jefferson County share road user fees generated by a proposed san dredging facility on the north side of the Route 1029 bridge over the Kansas River. (Keith Browning)
(3) Green Games overview and update (Caitlin Stene)-No backup
(4) Work Session to discuss preliminary projects for 2013 Budget (Craig Weinaug)
(5) Consider approval of 2012 CIP (Sarah Plinsky)
(6) Consider approval of authority to award contract, commitment of County funds for Project No. 23 C-4123-01, the replacement of the Route 1057 bridge over the Wakarusa River (Keith Browning)
(7) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
Douglas County Food Policy Council
(c) Public Comment
(d) Miscellaneous
(8) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, February 8, 2012 with all members present.
CONSENT AGENDA 02-08-12
Gaughan moved approval of the following Consent Agenda:
► Commission Order No. 12-008 and 12-009 (on file in the office
of the Clerk); and
► Resolution No. 12-03 establishing a 40 miles per hour maximum speed limit on a portion of N 1500 Road in Wakarusa township.
Motion was seconded by Thellman and carried 3-0.
JEFFERSON COUNTY/LETTER 02-08-12
The Board considered sending a letter to Jefferson County Board of Commissioners requesting Jefferson County share road user fees generated by a proposed sand dredging facility on the north side of the Route 1029 bridge over the Kansas River. Keith Browning, Director of Public Works, stated the traffic impact imposed on Douglas County roads could be as much as 90% use of Douglas County roads and 10% use in Jefferson County.
It was the consensus of the Commissioners that the 2% user fee conditioned on the dredging facility should be shared with Douglas County to offset the maintenance costs that will result from the increase in truck traffic on Douglas County roads.
Gaughan opened the item for public comment. No comment was received.
Flory moved to approve the letter to the Jefferson County Board of Commissioners asking them to share the 2% user fee to defray ongoing road maintenance costs as a result of increased truck traffic on Douglas County Roads as a result of the approved sand dredging facility located in Jefferson County. Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 02-08-12
Gaughan moved to approve the Authority to Award Commitment of County Funds contract for Project No. 23 C-4123-01, the replacement of the Route 1057 bridge over the Wakarusa River with Contractor Comanche Construction Inc. & Subsidiary in the amount of $2,753,110.43. Motion was seconded by Thellman and carried 3-0.
2012 CIP 02-08-12
Sarah Plinsky, Assistant County Administrator, provided the Board with an update on the status of the 2012 Capital Improvement Plan (CIP).
Currently, the 2012 CIP has a budget of $4 million set aside for facility, road and bridge repairs. There was discussion on what projects the Public Works department plans to complete this year and the possibility of postponing several projects to a future date due to the economic situation. This postponement could lead to a $1 million in reallocation of funds to be put towards the 2013 budget.
After further discussion, Flory moved to approve the CIP as is with a $4 million budget, leaving the $1 million in funding to be discussed during budget sessions. Motion was seconded by Thellman and carried 3-0.
WORK SESSION ON 2013 BUDGET 02-08-12
Craig Weinaug, County Administrator, opened discussions with the Board concerning preliminary projections for the 2013 Budget. Weinaug is anticipating budget challenges due to a loss in revenue brought on by a continued decline in property values.
Debbie Sparkes, Budget Director, made a presentation to the Board on her projections of a 2.164 mill levy increase based upon projected increases
in costs and projected decreases in revenue.
The purpose for the presentation was to make the Commission aware of the projected gap between revenues and expenses at the same service levels. The next step would be to schedule a work session to discuss alternative solutions to close the projected gap. The Board suggested having department heads make requests early on instead of waiting for budget discussion. Weinaug stated department heads and employees are continually looking for ways to push costs down. There was discussion on exploring what mill levy increase would help meet budgetary needs without raising taxes.
No action was taken.
ACCOUNTS PAYABLE 02-08-12
Flory moved to approve accounts payable in the amounts of $2,779,684.27 to be paid on 02/09/12 and $351,277.01 paid on 01/26/12. Motion was seconded by Gaughan and carried 3-0.
APPOINTMENT 02-08-12
Gaughan moved to appoint the following people to the Food Policy Council: Jill Elmer with Moon on the Meadow Farm for the Agricultural Producer position; Jan Hornberger with Clinton Parkway Hy-Vee for the Retail Food Outlet position; and Ellie Garrett with Backdoor Bakery for the Farmers Market position. Motion was seconded by Flory and carried 3-0.
PUBLIC COMMENT 02-08-12
Hubbard Collinsworth, Douglas County resident, asked the Board if they have received confirmed numbers from the state on its support for SRS. Gaughan replied the Senate Ways and Means Committee has backed continued funding for SRS in their current fiscal year budget and the Governor has included SRS in the 2013 State budget.
Gaughan moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date