Meeting Information
Amended Agenda
WEDNESDAY, OCTOBER 12, 2011
4:00 p.m.
-Proclamation for declaring October 22, 2011 as "Indeginous Food Day" in Douglas County (Brett Ramey)
-Executive Session Executive Session for the purpose of consultation with County Counselor on matters, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County.
-Consider approval of the minutes of September 21, 2011
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider acquisition to print and mail tax statements (Jackie Waggoner)
(c) Consider adopting joint Ordinance No. 8670 and County resolution regarding the Comprehensive Plan Amendment, CPA-10-8-10 to Horizon 2020, Chapter 14 - Specific Plans, Southeast Area Plan approved on October 5, 2011. (Michelle Leininger is the Planner)
(d) Review and approve FY2011 Year End Outcome Report (Deborah Ferguson)
(e) Acknowledgement of fee reports for July and August 2011 (Clerk's Office)
REGULAR AGENDA
(2) Request for funding to help implement an electronic health record for Heartland Community Health Center (Jon Stewart)
(3) Consider agreement with Kansas Department of Social and Rehabilitative Services and the City of Lawrence to keep the Lawrence SRS office open as deferred from the October 5, 2011 meeting.
(Craig Weinaug)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
Building Code Board of Appeals - vacancy
Douglas County Advocacy Council on Aging - vacancy
Douglas County Community Corrections Advisory Board - 12/2011
Douglas County Senior Services, Inc. Board of Directors - 12/2011
Jayhawk Area Agency on Aging Tri-County Advisory Council - vacancy
Fire/EMS District No. 1 - 12/2011
(c) Public Comment
(d) Miscellaneous
RECESS
RECONVENE
6:35 p.m.
(5) Consider approving Comprehensive Plan Amendment, CPA-3-1-11, to Horizon 2020 - Chapter 14 to include the Inverness Park District Plan and adopt joint Ordinance No. 8667/Resolution for Comprehensive Plan Amendment (CPA-3-1-11) amending Horizon 2020 - Chapter 14 to include the Inverness Park District Plan. (PC Item 8; approved 7-1 on 7/270/11) (Dan Warner is the Planner)
(6) Adjourn
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, October 12, 2011 with all members present.
BURN BAN 10-12-11
Flory moved to approve Resolution 11-31 providing for the imposition of restrictions on certain outdoor burning practices in the unincorporated area of Douglas County. Motion was seconded by Thellman and carried 3-0.
MINUTES 10-12-11
Gaughan moved to approve the minutes of September 21, 2011. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 10-12-11
Flory moved approval of the following Consent Agenda:
► Waived the formal bidding process, and authorized a contract with Mail Services in an estimated amount of $49,590, and authorized the County Administrator to approve change orders up to 10% of that amount;
► A Joint Ordinance No. 8670 of the City of Lawrence, Kansas, and Resolution No. 11-30 of Douglas County, Kansas, amending Horizon 2020, the Comprehensive Plan for the City of Lawrence and unincorporated Douglas County, by adopting the "Southeast Area Plan, August 2011 Edition" and by incorporating the same into Horizon 2020 by reference. The ordinance/resolution amends Comprehensive Plan Amendment, CPA-10-8-10 to Horizon 2020, Chapter 14 - Specific Plans, Southeast Area Plan approved on October 5, 2011;
► Community Corrections Comprehensive Plan Fiscal Year 2011 Quarterly and Year End Outcome Report; and
► Acknowledgement of fee reports for July and August 2011.
Motion was seconded by Gaughan and carried 3-0.
PROCLAMATION 10-12-01
Brett Ramy, KU Medical Center; and Raven Naramore, KU graduate student, invited the Board to several upcoming food festival events at Haskell University and discussed the indigenous food program at Haskell. Thellman read a proclamation declaring October 22, 2011 as "Indigenous Food Day" in Douglas County. Flory moved approval of the proclamation. Motion was seconded by Gaughan and carried 3-0.
EXECUTIVE SESSION 10-12-11
At 4:10 p.m., Flory moved for the Board to recess to executive session for 30 minutes (until 4:40 p.m.) for the purpose of consultation with the County Counselor on a matter which would be deemed privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County. Attendees included Evan Ice, County Counselor; Craig Weinaug, County Administrator; and Sarah Plinsky, Assistant County Administrator. Motion was seconded by Gaughan and carried 3-0.
At 4:40 p.m., the Board returned to regular session. No action was taken.
FUNDING REQUEST 10-12-011
Jon Stewart, Heartland Community Health Center (HCHC), asked the Board to consider funding $22,300 for a one-time expense to help supplement new software implementation and staff training for an Electronic Health Record Program and an Integrated Practice Management System needed for the facility to become a federally funded health care center. HCHC provides affordable health care to both the insured and the underinsured residents of Douglas County.
Flory asked for clarification that this is a one-time request for assistance. Stewart responded that is correct. The rest of the funding was received through other local channels.
The Board discussed that if the request was approved, the funding would come out of the Commissioners miscellaneous budget account.
Flory opened the item for public comment. No comment was received.
Flory moved to approve a one-time payment of $22,300 from the Commissioners miscellaneous budget account for electronic health record software and staff training for the Heartland Community Health Center. Motion was seconded by Thellman and carried 3-0.
AGREEMENTS/SRS 10-12-11
Gaughan moved to authorize the chair to sign a Cooperation Agreement with the Kansas Department of Social and Rehabilitative Services and the City of Lawrence to keep the Lawrence SRS office open. Motion was seconded by Thellman and carried 3-0.
ACCOUNTS PAYABLE 10-12-11
Flory moved to approve accounts payable in the amount of $1,333,653.29 to be paid on 10/13/11. Motion was seconded by Gaughan and carried 3-0.
RECESS 10-21-11
At 5:05 p.m., the Board recessed until 6:35 p.m.
RECONVENE 10-12-11
At 6:35 p.m., the reconvened.
PLANNING 10-12-11
The Board considered the approval of Comprehensive Plan Amendment, CPA-3-1-11, to Horizon 2020 - Chapter 14 to include the Inverness Park District Plan and adopt joint Ordinance No. 8667/Resolution for Comprehensive Plan Amendment (CPA-3-1-11) amending Horizon 2020 - Chapter 14 to include the Inverness Park District Plan. The Planning Commission approved the amendment on July 27, 2011 on a 7-1 vote. Dan Warner, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.
Warner provided a short presentation on the history of the public process and actions taken to date on the amendment as the Planning Commission deemed the three properties along Clinton Parkway be developed as Planned Development Overlay Districts (PD), which requires a preliminary development plan be reviewed by both the Planning and City Commissions. Staff recommends approval of the amendment to the Chapter 14 of the Comprehensive Plan to add the Inverness Park District Plan.
Flory opened the item for public comment. No comment was received.
Flory moved to approve a joint Ordinance No. 8667 of the City of Lawrence, Kansas, and Resolution No. 11-32 of the Board of County Commissioners of Douglas County, Kansas amending the Comprehensive Land Use Plan "Horizon 2020" pertaining to the Inverness Park District Plan; amending Chapter Fourteen, specific plans to add the Inverness Park District Plan; and adopting and incorporating by reference "The Inverness park District Plan, July 2011 Edition" prepared by the Lawrence-Douglas County Metropolitan Planning Office. Motion was seconded by Gaughan and carried 3-0.
Flory moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
__________________________ ____________________________
Jim Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
_________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date