Meeting Information
The Commission will meet at 6:35 p.m. Please see 4:00 p.m meeting for backup materials.
Thellman called the regular session meeting to order at 4:00 p.m. on Wednesday, June 16, 2010 with two members present. Gaughan joined shortly after convening.
PROCLAMATION 06-16-10
Thellman moved to approve a proclamation declaring June 14-19, 2010 as "Dad's Days." Motion was seconded by Flory and carried 2-0. Robert Byers, Douglas County Dads, spoke about the program and up-coming events.
MINUTES 06-16-10
The consideration of the minutes of May 26, 2010 was deferred to the June 23, 2010 agenda.
CONSENT AGENDA 06-16-10
Flory moved approval of the following Consent Agenda:
► Letter requested by the Kansas Health Policy Authority for certification of source of matching funds for the Healthy Families program in Douglas County.
Motion was seconded by Thellman and carried 2-0.
RECOGNITION 06-16-10
The Board recognized and expressed great appreciation to the following Douglas County employees for their role in organizing and assisting Douglas County residents with changes in the flood maps and regulations that impact the county: Linda Finger, Planning Resource Coordinator; Keith Dabney, Director of Zoning and Codes; Jim Lawson, Director of Information Technology; Michael Kelly, County Engineer; Katherine Shaw, Webmaster; and Dennis Albers, Terrol Palmer and Austin Oberzan, GIS.
MAINTENANCE/PURCHASING 06-16-10
Bill Bell, Director of Maintenance, and Eileen Horn, Sustainability Coordinator, presented the Board with a request to replace the existing boiler, installed in 1976, with a new energy efficient model. Over the years, the energy efficiency of the boiler has dropped to 55-60% efficiency. A new Aerco boiler would be 99% efficient and would have an approximately annual savings of $5,783.00 in gas. The total cost of the project is $50,000. The estimated payback on this project is nine years. We have received positive feedback from Glen Weishaar, Facility Manager Specialist at Fort Leavenworth, and J.T. Cardens, Director of Physical Plant at Baker University, who have installed Aerco boilers in their facilities. Money for this project is available in the special building fund for 2010. Horn added the County may qualify for a tax credit on the unit.
Thellman opened the item for public comment. No comments were received.
Flory moved to waive the bidding process and authorized the purchase of a new boiler through Blackmore and Glunt at the cost of $29,915.00, the cost of $15,000 for the removal of the existing unit and an additional $5,000 to cover the installation of the energy management controls and graphics, while using our current panel. Motion was seconded by Thellman and carried 3-0.
MAINTENANCE/PURCHASING 06-16-10
The Board considered the approval of digital controls, VAV (variable air volume) box retrofit and additional modifications, for the Judicial and Law Enforcement office. Bill Bell, Director of Maintenance and Eileen Horn, Sustainability Coordinator, presented the item.
The control handler is designed to manage the temperature in the offices directing air to only the offices in use and controlling the fans speed and percentage of use. For example, the control system will allow circulation in a specific area for a specified amount of time, 2 p.m. - 5 p.m. if that is when the room is in use. Currently, the units have to run 24/7. The annual savings for this system is estimated at $23,890.00 with payback period of 7.5 years. The total projected cost for the project is $178,285.00, which involves retrofitting 37 induction boxes and necessary air handler modifications required for an operational system. Money is available in the special buildings fund for 2010.
Thellman opened the item for public comment.
Bob Burkhart, 2632 Knollbrook Court, stated he is supportive of the new system and is glad to see taxpayer dollars going toward this purchase.
Thellman moved to approve the Box Retrofit Project with AutomatedLogic Corporation as a sole source vender in the amount of $178,285 and authorized Pam Madl, Assistant County Administrator to sign the contract. Motion was seconded by Gaughan and carried 3-0.
[Note: Gaughan directed staff to provide a plan for proposed replacement needs and a time frame, similar to the five-year bridge replacement plan used by Public Works.]
SHERIFF 06-16-10
Ken McGovern, Douglas County Sheriff, asked the Board to consider a request for funding approval for a feasibility study on the Douglas County Jail. McGovern stated the Sheriff's office has been focusing on the reentry program to slow down people coming in and out of the jail process. He would now like to see a reentry facility built at the correction facility as an expansion to the current initiative. The cost of the study is $28,250.00 to be conducted by Treanor Architects P.A.
Craig Weinaug, County Administrator, explained that the payoff of the jail would be 2019. Financial funding on the same revenue source without any new revenues is possible in 2013.
After discussion, Flory moved to waive the purchasing policy and approve the feasibility study with Treanor Architects, P.A. in the amount of $28,250.00. Motion was seconded by Gaughan and carried 3-0.
SHERIFF 06-16-10
Ken McGovern, Douglas County Sheriff, asked for Board approval to apply for a Community Oriented Policing Services (COPS) COPS Hiring Program (CHP) grant to fund a new full-time officer for 36 months, with the condition the County is willing to fund the position for the following 12 months at the conclusion of the 36 months of federal funding.
Sgt. Steve Lewis, Douglas County Sheriff's Office, stated the grant is competitive. At this time, he is asking for a commitment from the County to fund the fourth year of the officer's salary, if the grant is approved.
Thellman opened the item for public comment. No comment was received.
Thellman moved to approve the funding requirements for the Community Oriented Policy Services COPS Hiring Program grant. Motion was seconded by Flory and carried 3-0.
MISCELLANEOUS/PUBLIC WORKS 06-16-10
Keith Browning, Director of Public Works, updated the Board on the status of the Hesper Charter Road Improvement District, two miles south of Eudora. Browning stated this district is the only one of its kind in the County. Every year, the Public Works department makes an estimate on what they feel the cost of the improvements will be. However, the County has not been taking in enough money to cover the cost of repairs. The Public Works department is expecting a lot of patching and chip sealing for the next year. Browning wanted the Board to be aware of the situation. No action was taken.
EXECUTIVE SESSION 06-16-10
At 5:20 p.m., Thellman moved that the board recess into Executive Session for 30 minutes (until 5:50 p.m.) on an item for consultation with the County Counselor regarding ongoing litigation. Attendees included: Evan Ice and Shannon Oury, Stephens & Brand; Craig Weinaug, County Administrator; and Pam Madl, Assistant County Administrator. Motion was seconded by Gaughan and carried 3-0.
At 5:50 p.m., the Board returned to regular session. No action was taken.
RECESS 06-16-10
Thellman moved for the Board to recess until 6:35 P.M. Motion was seconded by Gaughan and carried unanimously.
The Board reconvened at 6:35 p.m.
PLANNING/WASTEWATER 06-16-10
Scott McCullough, Director of the Lawrence-Douglas County Metropolitan Planning Department; and Mike Lawless, Assistant Director with Department of Utilities, made a presentation to the Board on the Lawrence Wastewater Master Plan boundaries and growth assumptions planned through the year 2030.
PLANNING 06-16-10
The item regarding the Conditional Use Permit CUP-3-2-10 for accessory uses such as outdoor weddings, picnicking, and outdoor music, with the Bluejacket Crossing Winery, approximately 20 acres, located at 1969 N 1250 Road, Eudora was deferred to the Wednesday, June 23, 2010 agenda.
NOISE ORDINANCE 06-16-10
The Board considered approval of the final version of the proposed Douglas County noise ordinance as presented by Commissioner Flory. The Commission discussed the definition of "noise ordinance" and farmers' exemption running equipment after hours.
Thellman moved to approve Home Rule Resolution 10-6-3 prohibiting excessive noise within the unincorporated area of Douglas County, Kansas. Motion was seconded by Flory and carried 3-0.
ACCOUNTS PAYABLE 06-16-10
Thellman moved approval of a wire transfer the amount of $243,649.35 to be paid on 06/17/10. Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date