Meeting Information
Amended Agenda
-Convene
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of Notice to the Township Board for Cereal Malt Beverage license for Clinton Marina parking lot Special Event for June 20, 2009 only (Clerk's office); and
(c) Consider approval of Multi-jurisdictional Mitigation Plan (Teri Smith)
REGULAR AGENDA
(2) Consider awarding construction contract for Route 438 improvements, Project No. 2007-13 (Keith Browning)
(3) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(4) Adjourn
Thellman called the regular session meeting to order at 6:35 p.m. on Wednesday, April 22, 2009 with all members present.
CONSENT AGENDA 04-22-09
Flory moved approval of the following Consent Agenda:
► Notice to the Township Board for Cereal Malt Beverage license for Clinton Marina parking lot Special Event for June 20, 2009 only.
Motion was seconded by Thellman and carried unanimously.
Pulled from the Consent Agenda:
EMERGENCY MANAGEMENT 04-22-09
The Board considered a resolution to adopt the Douglas County Multi-jurisdictional Mitigation Plan as deferred from the Monday, April 20, 2009 meeting. Teri Smith, Director of Emergency Management, was present for the discussion. Thellman expressed interest in FEMA's plans for the Flood Plain areas. Smith stated that FEMA has previously purchased homes in the flood plain to cut down the amount of repetitive losses associated with insurance claims in areas with continuous flooding problems. Smith also commented that Eudora is the first school district in northeast Kansas to receive a grant funds for a FEMA approved safe room. Baldwin City is in the process of applying for a FEMA safe-room grant for their new primary center and performing arts center.
Flory moved to approve Resolution 09-14 adopting the Douglas County, Kansas Multi-jurisdictional Hazard Mitigation Plan in fulfillment of the planning criteria of the Federal Disaster Mitigation Act of 2000. Motion was seconded by Thellman and carried unanimously.
Regular Agenda items:
PUBLIC WORKS 04-22-09
Keith Browning, Director of Public Works, presented the Board with the results of the bid opening held on April 22, 2009 for awarding the contract for the reconstruction of Route 438 from Route 1029 to K-10. The 2.26 mile project includes the reconstruction of 1.70 miles and adding paved shoulders to .56 miles of Route 438 beginning at Route 1029 curve and ending at the pavement widening near the K-10 (SLT) intersection. The County received five bids all falling below the engineer's estimate.
Thellman moved to award a construction contract for Project No. 2007-13 to the low bidder, Hamm Inc., in the amount of $1,627,606.63 for the reconstruction of Route 438 from the Route 1029 curve to the widening near the K-10 (SLT) intersection, and to authorize the Public Works Director to approve change orders totaling up to 5% of the contract cost. Motion was seconded by Gaughan and carried unanimously.
[It was noted that the contract would be reviewed by the County Counselor before distribution.]
ACCOUNTS PAYABLE 04-22-09
Flory moved to approve the accounts payable in the amount of $150,000.00 paid on 04/17/09; payroll in the amounts of $717,759.58 paid on 03/26/09, $731,153.74 paid on 04/09/09, and $475.36 paid on 03/11/09; FICA in the amounts of $54,168.22 paid on 03/13/09,$52,901.01 paid on 03/27/09 and $53,916.35 paid on 04/10/09; and KPERS in the amounts of $61,553.96 paid on 03/13/09, $60,259.57 paid on 03/27/09 and $61,236.24 paid on 04/10/09.
MISCELLANEOUS/BUDGET 04-22-09
The Board discussed setting up a meeting with County employees concerning the 2009 and 2010 budget outlook. The meeting would give employees an opportunity to ask questions directly to the County Administrator.
APPOINTMENTS 04-22-09
Flory moved to appoint Mike Gaughan as the County Commission representative to the Destination Management Inc. Board and also to an advisory position on the Public Incentives Review Committee. Motion was seconded by Thellman and carried unanimously.
Flory moved to adjourn; Thellman seconded and the motion carried.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date