-Convene

      -Pledge of Allegiance

      -Consider approval of minutes of November 28, November 30, and <1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />December 5, 2005

CONSENT AGENDA

      (1) (a)   Consider approval of Commission Orders

            (b)   Consider approval of Notice to Townships (Jamie Shew)

            (c)   Consider approval of Agreement with Bert Nash Community Mental Health Center,

                    Inc. to provide mental health services to inmates at the Douglas County Jail (Sheriff

                    McGovern)

            (d)   Consider approval of Annual Motorola Maintenance Agreements (Jim Denney)

REGULAR AGENDA

      (2)    Discussion of rental rates and policies at the Douglas County Fairgrounds (Harold Stewart)

      (3)    Review and approve purchase of Livescan Fingerprint Equipment utilizing the State

Jones called the meeting to order at 8:32 A.M. on Monday, December 12, 2005 with two members present. McElhaney was absent. The Pledge of Allegiance was recited.

Jones made a motion to approve the minutes of November 28, as amended, November 30, and December 5, 2005. Motion was seconded by Johnson and carried.

CONSENT AGENDA 12-12-05
Jones moved approval of the following Consent Agenda:

• Approve Commissioners Order Nos. 5344 and 5345. Orders are on file in the office of the County Clerk;
• Authorize Notice to Eudora Township for Cecil Monday's Bar & Grill;
• Approve Agreement with Bert Nash Community Mental Health Center, Inc. to provide mental health services to inmates at the Douglas County Jail; and
• Approve Agreements with Motorola for maintenance of the 800 Mhz trunked radio system and dispatch console in the amount of $32,499, and the mobile data system software and infrastructure in the amount of $16,239.

Motion was seconded by Johnson and carried.

YOUTH SERVICES 12-12-05
The Board considered approval of the purchase of Livescan Fingerprint Equipment utilizing the State of Kansas State Purchasing Contract. Pam Weigand, Director of Youth Services, explained that in the spring of 2005, the Department of Youth Services applied for a Federal Edward Byrne Memorial Justice Grant (JAG). In June of 2005, we were notified that the Kansas Criminal Justice Coordinating Council (KCJCC) had approved the Fiscal Year 2006 (July 1, 2005 through June 30, 2006) grant award for $18,314. Youth Services has agreed to provide the required matching funds in the amount of $6,105 from Youth Services Equipment Reserve Funds. Staff has worked closely with Jim Lawson and the Sheriff's Information Technology staff to ensure compatibility with the Sheriff's booking software. The application to become a Kansas Terminal User with access to the Kansas Criminal Justice Information System is in process with the Kansas Highway Patrol.

Youth Services is ready to purchase the necessary equipment from the Kansas State Purchasing Contract with the vendor Cross Match Technologies, Inc. The total package price is $24,419. The JAG grant will reimburse $18,314 of the purchase with the remaining $6,105 to be paid from the Youth Services Equipment Reserve Fund.

After discussion, Jones made a motion to approve the purchase of the Livescan Fingerprint Equipment in the amount of $24,419 from Cross Match Technologies, Inc., with $6,105 of that amount to be paid for from the Youth Services Equipment Reserve Fund. Motion was seconded by Johnson and carried.

RESOLUTIONS 12-12-05
Jones made a motion to approve Resolution No. 05-34, a Resolution concerning reimbursement of County employees for the use of their personal motor vehicles for County Business. Motion was seconded by Johnson and carried.

FAIRGROUNDS 12-12-05
Harold Stewart, Douglas County Administrator Intern, discussed recommendations with regard to potential increase of rates, reservation policies and parking issues for the Douglas County Fairgrounds. Trudy Rice, Douglas County Extension Director, and Bill Bell, Director of Buildings and Grounds, were also present for the discussion.

Johnson stated he believed there should be a plan to recover 50% of the cost of using the facilities through increased fees. He also stated that the deposit amount should be increased enough to cover the costs of cleaning the building if it was not completed.

Stewart stated there has not been a great deal of problems with people not cleaning the facilities.

Jones suggested that a 50% increase in fees might need to be phased in over a few years.

Johnson agreed adding that after the first year, the fees could be reviewed and research conducted to determine whether the increased fees were causing people not to rent the facilities.

Jones questioned whether the fees could be set administratively. Craig Weinaug, County Administrator, stated they could. Pam Madl, Assistant, County Administrator, noted that a resolution was passed that allowed administration to set the fees with the exception of the fairgrounds.

It was the consensus of the Board that staff be directed to prepare a resolution deferring authority to change the fairgrounds rates to the County Administrator or his/her appointee, and also instructed staff to set the objective that rates be structured to recover 50% of costs incurred by operation. The Board also requested that a yearly report be submitted during the budget process. No action was taken.

ACCOUNTS PAYABLE 12-12-05
Johnson moved approval of payroll in the amount of $662,833.29; and electronic funds transfers in the amounts of $48,013.27 for FICA and $47,018.75 for KPERS to be paid 12/09/05. Motion was seconded by Jones and carried unanimously.

PUBLIC COMMENT 12-12-05
Rick Sells, owner of the Lawrence Athletic Center, made brief comments about a proposed recreation center. No action was taken.

Jones made a motion to adjourn; Johnson seconded and the motion carried unanimously.

_____________________________ _____________________________
Charles Jones, Chairman                      Bob Johnson, Member

ATTEST:

_____________________________
Jamie Shew, County Clerk