Meeting Information
-Convene
-Pledge of Allegiance
-Consider approval of minutes of September 21 and 26, 2005
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Consider approval of revisions to Purchasing Policy (Pam Madl)
(c) Consider approval of acquisition of right-of-way for Project No. 23C-3890-01
(residential relocation)
REGULAR AGENDA
(2) Consider utilizing the State and Cooperative Contracts for the Clerk's Office Renovation (Jackie Waggoner)
(3) Discussion of funding issues for Route 438 (<1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />Kasold Bridge over Turnpike) (Keith Browning)
(4) Update on HAVA (Jamie Shew)
(5) Discussion of proposed revisions to rural development regulations (Finger)
(6) Other Business
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Jones called the meeting to order at 8:33 A.M. on Monday, October 10, 2005 with all members present. The Pledge of Allegiance was recited.
Jones moved approval of the minutes of September 21, and September 26, 2005. Motion was seconded by McElhaney and carried unanimously.
CONSENT AGENDA 10-10-05
Johnson moved approval of the following Consent Agenda:
- Approve Commissioners Order Nos. 5336 and 5337. Orders are on file in the office of the County Clerk;
- Approve revisions to Purchasing Policy; and
- Authorize the Chair to execute Real Estate Contract between Sara L. House and Douglas County, Kansas for acquisition of right-of-way for Project No. 23C-3890-01.
Motion was seconded by Jones and carried unanimously.
CLERK & PURCHASING 10-10-05
The Board considered approval to utilize the State and Cooperative Contracts for renovation of the County Clerk's office. Jackie Waggoner, Purchasing Agent, explained that the State is currently contracted with Designed Business Interiors for furniture, and the City of Kansas City, Missouri has a contract opened to governments with Automated Business Systems for storage options. The following have been proposed by the contractors:
Furniture -- Designed Business Interiors $34,917.85
Includes workstations, lateral files, chairs, stools, design and installation.
Storage Solutions -- Automated Business Systems $37,935.03
Includes mobile file system, vault shelving, map cabinet, precinct sort unit, card storage, storage cabinets, election shelving, filing supplies, design, and installation.
After discussion, Jones made a motion to authorize accessing the State and City of Kansas City contracts, and accept the bid of $34,917.85 from Designed Business Interiors for furniture, and $37,935.03 from Automated Business Systems for storage solutions. Motion was seconded by Johnson and carried unanimously.
PUBLIC WORKS 10-10-05
The Board discussed funding issues regarding Route 438 (Kasold) Bridge over the Turnpike -- Project No. 23 U-1956-01. Keith Browning, Director of Public Works/County Engineer, explained that the funding agreement between the City of Lawrence, the Kansas Turnpike Authority (KTA) and Douglas County reads as follows:
- City provides federal funding to cover 80% of construction and construction engineering costs;
- KTA funds 58% of 20% local match for construction and construction engineering costs, plus 58% of design costs; and
- County funds 42% of 20% local match for construction and construction engineering costs, plus 42% of design costs, plus 100% of right-of-way acquisition and utility relocation.
The construction cost estimate prepared by the consultant submitted with final plans in July was $2,910,638 (includes 10% contingency). This results in a total estimated project cost to Douglas County in the amount of $358,290. The consultant has prepared a revised estimate in an attempt to account for market influences of the recent gulf hurricanes which is now estimated at $3,119,084 (includes 10% contingency). This increases Douglas County's total estimated project cost to $370,799.
The City has received word from the Kansas Department of Transportation (KDOT) that, given their 5-Year Plan Project listing, the federal funding for the Kasold Bridge Project is capped at a total of $2,268,000. This represents 65.2% of the currently estimated construction and construction engineering costs, which falls upon someone to pick up the remaining costs.
After bids are opened by KDOT in December 2005, the City will receive a notice from KDOT notifying them of the low bid and asking if they wish to proceed with the project. At that point, if the bids are not sufficiently low the City could notify KDOT not to proceed to contract.
Assuming bids are too high to enter into a construction contract for the planned project, the KTA and Douglas County could partner to replace the deck on the existing bridge. It would then be up to KTA or the City to replace the bridge at some point in the future, depending on which entity required the bridge replacement at the time.
It was the consensus of the Board to proceed with the project as scheduled. No action was taken.
CLERK 10-10-05
Jamie Shew, County Clerk, conducted a presentation updating the Board on the equipment needed to be in compliance with the Help America Vote Act (HAVA) of 2002. No action was taken.
ACCOUNTS PAYABLE 10-10-05
Jones moved approval of accounts payable in the amount of $425,862.74 to be paid 10/10/05. Motion was seconded by Johnson and carried unanimously.
PLANNING 10-10-05
The Board discussed proposed revisions to rural development regulations with Linda Finger, Director of the Lawrence-Douglas County Metropolitan Planning Department. No action was taken.
Jones made a motion to adjourn; Johnson seconded and the motion carried unanimously.
_____________________________ _____________________________
Charles Jones, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Jere McElhaney, Member