Meeting Information
Lecompton City Hall
- Convene
- Pledge of Allegiance
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Consider approval of resolutions granting cereal malt beverage licenses to Clinton Store and Jerkwater Grill (Patty Jaimes)
(c) Consider acceptance of low bid for supply and application of dust palliative material (Keith Browning)
(d) Consider acceptance of low bid for supply of highway de-icing salt (Keith Browning)
REGULAR AGENDA
(2) Joint meeting with Lecompton City Council to discuss planning options for areas adjacent to Lecompton
(3) Consider approval of contract for chip sealing county roads (Keith Browning)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(b) Public Comment
(5) Adjourn
Jones called the meeting to order at 6:40 P.M. on Wednesday, March 31, 2004 at the Lecompton Community Building with two members present. Commissioner McElhaney was absent. The Pledge of Allegiance was recited.
CONSENT AGENDA 03-31-04
Jones moved approval of the following Consent Agenda:
- Approve Commissioners Order Nos. 5231 and 5232. Orders are on file in the office of the County Clerk;
- Approve Resolution No. 04-15 granting a cereal malt beverage license to Clinton Store;
- Approve Resolution No. 04-16 granting a cereal malt beverage license to Jerk Water Grill;
- Accept the low bid for magnesium chloride from Scotwood Industries at a unit cost of $0.339 per gallon for the user fee dust palliative program; and
- Accept the low bid from Hutchinson Salt for the supply of 2,000 tons of highway de-icing salt at a total cost of $58,900.
Motion was seconded by Johnson and carried.
PUBLIC WORKS & CONTRACTS 03-31-04
The Board discussed bids received for chip sealing of county roads. Keith Browning, Director of Public Works/County Engineer, explained that the contract quantities assume forty (40) miles of roads will be chip sealed. Contract provisions allow the road mileage actually sealed to vary by +/-25%. The actual road sections to be sealed will be determined this spring after a detailed inspection of pavement conditions. Bids were obtained for utilizing lightweight aggregate (CM-L) for the base bid and for utilizing limestone chips (CM-K) as an alternate bid. Hi-Plains Sand submitted the low base bid of $387,200 and the low alternate bid of $307,868.50. Hi-Plains Sand was awarded the contract in 2001 and the contract was renewed for 2002 and 2003. Browning recommended that the low base bid be accepted from Hi-Plains Sand, Inc. The Road & Bridge Fund 201 has $460,000 allocated for contract sealing and the contract is renewable for up to two (2) additional years. Johnson made a motion to accept the low base bid from Hi-Plains Sand, Inc. in the amount of $387,200 to seal approximately forty (40) miles of county roads in 2004, and authorize the Director of Public Works to approve change orders totaling up to 5% of the contract amount. Jones seconded and the motion carried.
McElhaney joined the meeting at 6:56 P.M.
MISCELLANEOUS 03-31-04
The Board conducted a joint meeting with the Lecompton City Council to discuss planning options for areas adjacent to Lecompton. John Riggs, consultant for the city of Lecompton, conducted a presentation of various ways that Lecompton could plan for development. It was the consensus of the Board that the next step would be to conduct a discussion by the rural development subcommittee of the Douglas County Planning Commission. No action was taken.
ACCOUNTS PAYABLE 03-31-04
Jones moved approval of accounts payable in the amount of $239,781.67 to be paid 3/22/04; accounts payable in the amount of $166,750.71 to be paid 3/29/04; accounts payable manual checks in the amounts of $766.00 and $2,393.31; payroll in the amount of $583,912.77; and electronic funds transfers in the amounts of $43,130.51 for FICA and $34,050.56 for KPERS to be paid 3/19/04. Motion was seconded by McElhaney and carried unanimously.
Jones made a motion to adjourn; Johnson seconded and the motion carried unanimously.
_____________________________ _____________________________
Charles Jones, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Patty Jaimes, County Clerk Jere McElhaney, Member
Time and Date