Meeting Information
- Convene
- Pledge of Allegiance
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Authorize Notice to Township (Patty Jaimes)
(c) Consider approval of request for funding of KU PRI Biosciences Study (Lynn Parman)
REGULAR AGENDA
(2) Consider approval of Agreement for Phase 2 Engineering Services - Bridge Replacement Project No. 23 C-3890-01 - Bridge No. 09.24-16.00 (Keith Browning)
(3) Receive report on technology fund (Kay Pesnell)
(4) Reconsider recommendation of award for storage building (Jackie Waggoner)
(5) Review proposed schedule for preparation of 2005 budget including the solicitation for budget requests from outside agencies (Craig Weinaug)
(6) Discussion of 2004 objectives (Craig Weinaug)
(7) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(8) Adjourn
Jones called the meeting to order at 8:33 A.M. on Monday, March 15, 2004 with all members present. The Pledge of Allegiance was recited.
CONSENT AGENDA 03-15-04
Johnson moved approval of the following Consent Agenda:
Approve Commissioners Order Nos. 5227, 5228 and 5229. Orders are on file in the office of the County Clerk;
Authorize Notice to Township for cereal malt beverage license to Clinton Township for Clinton Store; and
Approve request for funding o the KU PRI Biosciences Study in the amount of $6,030.
McElhaney seconded and the motion carried unanimously.
PUBLIC WORKS, BRIDGES & AGREEMENTS 03-15-04
Keith Browning, Director of Public Works/County Engineer, presented an Agreement for Phase 2 Engineering Services for Bridge Replacement -- Project No. 23 C-3890-01 -- Bridge No. 09.24-16.00. Douglas county contracted with Finney & Turnipseed Transportation and Civil Engineering, L.L.P. to provide Phase 1 engineering services for the referenced project. The project includes replacing the bridge located on Route 1055 approximately 3/4 mile south of Route 458 (near Cedar Hill Gun Club) and improving the approach roadway alignment. Phase 1 services consisted of a study to help determine the extent of the approach roadway improvements, determine the recommended bridge type and size, and determine a proposed approach roadway alignment that strikes a balance between improved road safety and minimizing the impact to neighboring property owners. Browning recommended to contract with Finney & Turnipseed for Phase 2 engineering design services to replace the bridge and improve the approach roadway alignment through the bridge including the first curve south of the bridge. Finney & Turnipseed has proposed a lump sum fee of $43,200 for this work. The proposed fee is approximately 5.2% of the estimated construction cost of $832,150. The Capital Improvements Program includes $75,000 for engineering services for this project. Jones made a motion to approve the agreement with Finney & Turnipseed Transportation and Civil Engineering, L.L.P. for Phase 2 consulting engineering services for Project No. 23 C-3890-01 at a lump sum cost of $43,200; Johnson seconded and the motion carried unanimously.
MISCELLANEOUS 03-15-04
Kay Pesnell, Register of Deeds, conducted a brief presentation of the Technol ogy Fund. Pesnell reported the following total collections and expenditures of the Fund from July 1, 2002 to December 31, 2003:
Total Collected $479,300.00
Total Interest $3,212.18
Collections & Interest $482,512.18
Expenditures $98,322.70
Balance as of 12/31/03 $384,189.48
Expenditures included equipment for the Register of Deeds office (staff comput
ers and software); existing machines maintenance agreements and repairs;
microfilm supplies and duplication; supplies for maintaining index books, plats
and storage; and transfer of funds to the Information Technology Department for
storage of scanned computer images. Future expenditures will include replace
ment of Register of Deeds software program; replacement of older scanner;
replacement of older computers and printers; enhancements for web services;
storage for scanned images; ongoing machine maintenance agreements and
repairs; supplies for maintaining index books, plats and storage; and microfilm
supplies and duplication. No action was taken.
PUBLIC WORKS AND CONTRACTS 03-15-04
The Board discussed the contract for the design and construction of a new
storage building at Public Works Operations. Jackie Waggoner, Purchasing
Agent, noted that on March 1, the Board approved the contract for design and
construction of the storage building to Penny Construction in the amount of
$51,474.37. Due to steel price increases, their bid had guaranteed prices
submitted until March 1. Following the award, Penny Construction received
notice from their building material supplier that they would not be able to honor
their original quote. In the meantime, Waggoner has received calls from the
other contractors who responded to the bid request indicating they were also
receiving notice of the erratic steel market and the inability of the manufacturers
to guarantee prices. All contractors who submitted to the original request were
asked to resubmit cost adjustments with a guaranteed date they could honor
their prices. First Management did not revise their bid and now has the low bid.
Their bid will increase $2,050 after March 19. McElhaney made a motion to
approve the low bid from First Management in the amount of $55,047; motion
was seconded by Johnson and carried unanimously.
BUDGET 03-15-04
The Board discussed the 2005 budget process. No action was taken.
MISCELLANEOUS 03-15-04
The Board discussed 2004 objectives. No action was taken.
ACCOUNTS PAYABLE 03-15-04
Jones moved approval of accounts payable in the amount of $363,949.34 to be
paid 3/15/04; accounts payable manual checks in the amount of $594.56; payroll
in the amount of $576,527.01; and electronic funds transfers in the amounts of
$42,595.31 for FICA and $34,251.60 for KPERS to be paid 3/5/04; Johnson
seconded and the motion carried unanimously.
TAX MATTERS 03-15-04
Jones moved approval to authorize the Douglas County Treasurer to credit the
account of Hertz Equipment Rental in the amount of $610.00 as authorized by
state statute; Johnson seconded and the motion carried unanimously.
APPOINTMENTS 03-15-04
Jones made a motion to appoint Larry McElwain, Lawrence, Kansas, to the
Douglas County ECO2 Board to replace Leo Lauber. Motion was seconded by
Johnson and carried unanimously.
Jones made a motion to adjourn; Johnson seconded and the motion carried
unanimously.
_____________________________ _____________________________
Charles Jones, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Patty Jaimes, County Clerk Jere McElhaney, Member
Time and Date