Meeting Information
*Public comment will be received for each item as it is discussed.
WEDNESDAY, FEBRUARY 6, 2019
4:00 p.m.
-Consider approval of the minutes for January 23, 2019.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Notice to Township Board on application for cereal malt beverage license for The Clinton Store; 598 N 1190 Road;
(c) Notice to Township Board on application for cereal malt beverage license for Poor Farm Restaurant; 598 N 1190 Road;
(d) Consider approval of construction contract for Project No. 2017-30 for Lone Star Dam Slope Modifications (Keith Browning);
(e) Consider Adopting a County resolution to convey land for economic development purposes to Grandstand Glassware and Apparel and published appropriate notices, as previously approved on November 21, 2018. (Sarah Plinsky)
REGULAR AGENDA
(2) Presentation of the Health Equity Report by the Lawrence-Douglas County Health Department (Dan Partridge)
(3) Affirm the Interim County Administrator’s authority to sign a Letter of Understanding with the City of Lawrence to fund a contractual agreement in an amount not to exceed $15,150 with SS&C solutions to perform temporary project management services on behalf of the Lawrence Community Shelter. (Jill Jolicoeur)
(4) Accounts Payable
(5) Appointments:
-Board of Zoning Appeals (1) position open 10/17
-Building Code of Appeals Board (2) positions open12/16
-Community Corrections Advisory Board (1) position open 08/31/18 (educator)
-Criminal Justice Coordinating Council (1) position (District 1 Commissioner Appointee)
-Douglas County Fair Board (2) positions: Willow Springs and Kanwaka
-JAAA Advisory Council (2) position
-JAAA Board of Directors (1) position
-Joint Economic Development Council (2) positions
-Lawrence-Douglas County Advocacy Council on Aging (2) open positions
-Mental Health Board (1) position open 04/18
-Senior Resource Center (1) position open 12/31/18
(6) General Public Comment
(7) Commissioner and/or Administrator Miscellaneous
RECESS
RECONVENE
6:00 p.m.
(8) Joint Ordinance No. 9613/County Resolution for a Comprehensive Plan Amendment (CPA-18-00365) to Horizon 2020, Chapter 14 Specific Plans, to amend the Southeast Area Plan to include the southeast corner of the intersection of E. 23rd Street and O’Connell Road related to development located at 2110, 2120 & 2130 Exchange Ct. (Sandra Day is the Planner)
(9) Adjourn
February 6, 2019
Derusseau called the regular meeting to order at 4:00 p.m. on Wednesday, February 6, 2019 with all Commissioners present.
MINUTES 02-06-19
Derusseau deferred approval of the minutes for January 23, 2019 for additional review.
CONSENT AGENDA 02-06-19
Derusseau moved approval of the following Consent Agenda:
► Commission Order Nos. 19-009 and 19-010 on file in the office the County Clerk;
► Notice to Township Board for an application for a cereal malt beverage license for The Clinton Store located at 598 N 1190 Road;
► Notice to Township Board for an application for a cereal malt beverage license for Poor Farm Restaurant located at 598 N 1190 Road;
► Award a contract to RD Johnson in the amount of $269,944.40 for Project No. 2017-30, Lone Star Dam Slope Modifications and authorization for the Public Works Director to approve change orders up to 20% of the contract amount;
► Approval of Resolution 19-03 directing staff to prepare and publish the statutory notices and to prepare all other necessary and appropriate documentation to accomplish the conveyance of land for the Grandstand Glassware land transfer for economic development purposes.
Motion was seconded by Thellman and carried 3-0.
HEALTH DEPARTMENT EQUITY REPORT 02-06-19
Sonia Jordan, Informatics Director, conducted a presentation on the Health Equity Report. Staff at the Lawrence-Douglas County Health Department (LDCHD) believes everyone deserves a fair and just opportunity to be as healthy as possible. Jordan discussed some of the causes of health disparity occurring in Douglas County today, which includes education level, race, income and location. LDCHD wants to start the conversation on how to address these factors and making behavioral health, food security, a healthy-built or shared understanding of important influences on the environment, affordable housing, poverty and jobs priorities in Douglas County.
Derusseau asked if this information will also be presented to school officials. Dan Partridge, Director of LDCHD, replied yes, a presentation was made to the school superintendents, and also to the City Commission. Jordan plans to also talk to Justice Matters, the Douglas County Democratic Party, the NAACP and also looking at the East Lawrence Neighborhood Association and LMH Health.
No action was taken.
COMMUNITY SHELTER 02-06-19
Jill Jolicoeur, Assistant to the County Administrator, asked the Board to affirm the Interim County Administrator’s authority to sign a Letter of Understanding with the City of Lawrence to fund a contractual agreement in an amount not to exceed $15,150 with SS&C Solutions to perform temporary project management services on behalf of the Lawrence Community Shelter (LCS).
Jolicoeur stated SS&C Solutions will provide an assessment of the current operations and financial conditions at the LCS. The proposal submitted is a result of a collaborative effort between the City of Lawrence, Douglas County and the LCS board and staff to ensure that this community asset remains available to our most vulnerable citizens. The goal is to determine a shared goal of achieving short and long-term financial and operational sustainability.
Charles Frager, interim LSC Director, discussed the critical position the shelter is in and acknowledged that the current practices have been siloed. Frager stated that in the past LSC has tried to be a standalone organization instead trying to integrate into the community. LCS has done the best they can with what they have. However, LCS cannot be everything to everyone. They can provide a safe shelter that is accessible that is free from reoccurring trauma. They need to focus on being a good emergency shelter. LCS has a FY2019 short fall and the only place they can make significant cuts is in staffing. They are already down to core operations and cannot function with any additional staffing cuts. Core costs are 82.6% of their entire projected budget of $952,028.
Suggested changes included:
- Fixed contracts for building maintenance, metal bed frames and sealed mattresses to reduce maintenance costs.
- Strategic Plan defining the roles of the shelter.
- Using outside agencies to provide services for outreach and support.
- Getting the community involved.
- Use of Crisis Response Team.
- Need to determine if the LCS will be a crisis center only (housing focused as rapid entry and rapid release) or a chronic support system (strength based long-term support).
Potential Alternative Models for the Shelter:
- A support system that supplies a Management Plan with 90-day stay and those that are non-compliant will have 30 day exit offering case management after 90 days;
- The current model with split dorms, first in-first out wait list with 90-day stay and case management support;
- Case Coordination shelter that is first come, first served and offering case coordination;
- Emergency shelter only limited to a safe place to sleep and relying on outside supports.
Thea Perry, LCS Board of Directors, stated the first step is the Shelter Board and community partners need to have big conversations to determine what the community needs from this shelter and what the shelter can provide.
Thellman asked if the management plan is tied to the Special Use Permit.
Frager said the initial management plan proposed by the Shelter was modified by the City of Lawrence and the Neighborhood Association. Sarah Plinsky, Interim County Administrator, responded she believes the Management Plan is tied to the Special Use Permit which may need to be refiled based on changes.
Thellman affirmed that the work LCS does is difficult and that many of our services have also been siloed. However, our outside agencies are breaking down barriers and doing tremendous work for case management coordination. In the past it has been difficult for the Shelter to make connections outside their walls, but Thellman feels there will be a more integrated system available for LCS to work with.
Erika Dvorske, SS&C, stated SS&C, will work on strategic planning, board development and accountability. The project will be completed in May 2019. Dvorske said SS&C recently worked with Wyandotte County on a similar organization which is now working in the black.
Derusseau opened the item for public comment. No comment was received.
Derusseau moved to affirm the Interim County Administrator’s authority to sign a Letter of Understanding with the City of Lawrence to fund a contractual agreement in an amount not to exceed $15,150 with SS&C solutions to perform temporary project management service on behalf of the Lawrence Community Shelter. Motion was seconded by Thellman carried 3-0.
ACCOUNTS PAYABLE 02-06-19
Derusseau moved to approve accounts payable in the amount of $924,897.66 to be paid on 02/07/19; and payroll in the amount of $1,104,666.01 paid on 02/01/19. Motion was seconded by Thellman and carried 3-0.
APPOINTMENTS 02-06-19
Kelly moved to appoint Melissa Johnson to the education position on the Community Corrections Advisory Board for a partial term to expire May 31, 2020. Motion was seconded by Derusseau and carried 3-0.
APPOINTMENTS 02-06-19
Derusseau moved to appoint Brian Lang to the Willow Springs position on the Douglas County Fair Board for six one-year terms expiring 12/31/2024 Motion was seconded by Thellman and carried 3-0.
APPOINTMENTS 02-06-19
Thellman moved to appoint Clay Britton to the Mental Health Board to a four-year term to expire 04/2022. Motion was seconded by Kelly and carried 3-0.
RECESS 02-06-19
At 5:20 p.m., the Board moved to recess until the 6:00 meeting.
RECONVENE 02-06-19
At 6:00 p.m., the Board returned to regular session.
PLANNING/AMENDMENTS 02-06-19
The Board considered the approval of a Joint Ordinance No. 9613/County Resolution 19-02 for a Comprehensive Plan Amendment (CPA-18-00365) to Horizon 2020, Chapter 14 Specific Plans, to amend the Southeast Area Plan to include the southeast corner of the intersection of E. 23rd Street and O’Connell Road related to development located at 2110, 2120 & 2130 Exchange Court. Sandra Day, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.
A rezoning application (Z-18-00364) was submitted by CFS Engineers on behalf of Eastside Acquisitions LLC, the property owner of record, to rezone approximately 4.31 acres located at 2110, 2120, & 2130 Exchange Court from CO (Commercial Office) District to CC200 (Community Commercial) District with restrictions.
A corresponding Comprehensive Plan Amendment Application was submitted seeking to amend Horizon 2020: Chapter 14: Specific Plans, revising the Southeast Area Plan. This amendment proposes expanding the boundary of the Southeast Area Plan to include the properties on the southwest corner of this intersection incorporating them into the presently designated commercial node, identifying them as a commercial land use in the plan’s future land use map, and delineating the applicable areas. The reason for this Comprehensive Plan Amendment is to bring Horizon 2020 into alignment with the requested rezoning from the CO to another commercial district to provide more flexibility and potential uses for development.
Currently, Horizon 2020 designates the intersection of E. 23rd Street and O’Connell Road intersection as a potential location for a new CC200 commercial center. The southwest corner of the node is the only quadrant of this intersection not currently incorporated into an adopted sector plan. The northern half of this intersection is within the Farmland Industries Redevelopment Plan and the southeastern quarter is in the Southeast Area Plan. The Planning Commission considered the item at their November 14, 2018 meeting and voted 8-2 to forward a positive recommendation to amend the Comprehensive Plan with a recommendation for approval. The City Commission approved the request at their meeting on December 18, 2018.
Staff recommends approval of this Comprehensive Plan amendment to Horizon 2020 to amend Chapter 14, and the Southeast Area Plan, to expand the Community Commercial Center to incorporate the proposed area.
Derusseau opened the item for public comment. No comment was received.
Derusseau moved to approve Joint Ordinance No. 9613/County Resolution 19-02 for a Comprehensive Plan Amendment (CPA-18-00365) to Horizon 2020, Chapter 14 Specific Plans, to amend the Southeast Area Plan to include the southeast corner of the intersection of E. 23rd Street and O’Connell Road related to development located at 2110, 2120 & 2130 Exchange Court. Motion was seconded by Thellman and carried 2-0-1 with Kelly abstaining.
GENERAL PUBLIC COMMENT – none.
COMMISSIONERS AND/OR ADMINISTRATIVE MISCELLANEOUS 02-06-19 – None
APPOINTMENTS 02-06-19
Kelly moved to appoint Andrew Spurlock to the Licensed Engineer position on the Building Code of Appeals Board for a four-year term to expire 12/31/22. Motion was seconded by Thellman and carried 3-0.
Derusseau moved to appoint Stuart Young to the Licensed Contractor position on the Building Code of Appeals Board for partial term to expire 12/31/20. Motion was seconded by Kelly and carried 3-0.
Derusseau adjourned the meeting.
____________________________ ____________________________
Michelle Derusseau, Chair Patrick Kelly, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date
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