Meeting Information
WEDNESDAY, FEBRUARY 3, 2016
4:00 p.m.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Acknowledgement of receipt of annual forfeiture account (Charles Branson);
(c) Authorization to renew pavements markings contract for Public Works (Keith Browning)
(d) Consider approval of annual service and maintenance contracts for DGCO Emergency
Communications (Randy Roberts);
(e) Consider approval of Commenco, Inc. maintenance agreement for DGCO Emergency
Communications (Randy Roberts);
(f) Consider agenda approval of Agreement No. 16-16 Federal Fund Exchange Program
Agreement with KDOT (Keith Browning)
(g) Consent Agenda authorization to solicit bids for Project No. 2016-54 Treatment of
Eurasian Watermilfoil at Lone Star Lake with Sonar One (Keith Browning)
(h) Consent Agenda Approval of Annual Noxious Weed Management Plan and Eradication
Progress Report (Keith Browning)
(i) Consider a county resolution formally amending county road records (Michael Kelly);
(j) Consider approval of contracts for Hazardous Materials Full Scale Exercise
(Jackie Waggoner);
(k) Authorize the Assistant County Administrator to sign an agreement with Travelers for General Property and Liability Insurance coverage in an amount not to exceed $448,001 (Sarah Plinsky)
REGULAR AGENDA
(2) Consider Dust Palliative Program for 2016 (Keith Browning)
(3) Consider approval of a resolution establishing a 45-mph speed limit on Route 458 from Route 1057 to ¼-mile east of E 2000 Road (Keith Browning)
(4) Consider waiving the formal bidding process to retain QLess Line Management and grant the county treasurer administrative authority to approve related contracts (Paula Gilchrist)
(5) Approve and sign the amendment to the current agreement with the Kansas Head Start Association, the Lawrence-Douglas County Health Board, and the Kansas Department of Health and Environment to provide Parent Health Literacy Services in annual amount not to exceed $183,936.28 that includes $91,968.14 in matching funds provided by the Kansas Head Start Association. (Sarah Plinsky)
(6) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Board of Construction Codes Appeals (1) position 12/15
-Lawrence Douglas-County Health Board (1) position 03/16
-Heritage Conservation Council (2) positions 05/16
(c) Public Comment
(d) Miscellaneous
(7) Adjourn
February 3, 2016
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, February 3, 2016 with all members present.
CONSENT AGENDA 02-03-16
Flory moved approval of the following Consent Agenda:
► Commission Order Nos. 16-008 and16-009 (on file in the office of the County Clerk);
► Acknowledgement of receipt of annual Forfeiture Account Summary for the Douglas County District Attorney;
► Authorization for the Public Works Director to renew the contract with Midwest Striping, Inc. for 2016 pavement markings in the amount of $167,247.35;
► Authorization for Emergency Communications Director to approve 2016 Service and Maintenance Agreements as follows:
• Rave Mobility (Smart 911) Software Agreement (February 1, 2016-January 31, 2017) for $25,000;
• P1 Group (HVAC Maintenance Agreement LEC and tower site) for $11,832.00;
• Flair Tower Site lease payment ($16,200 DGCO equip/$11,245.56 JOCO backup equip) for $27,445.56;
• Lecompton Site Lease Payment (January 2016-December 2016)for $19,800.00;
• Globe Tower Site Payment (January 2016-December 2016) for $13,869.00
Total contract amount: $97,946.56
► Authorization for the Emergency Communications Director to approve 2016 Service and Maintenance Agreement with Commenco for $57,015.20 for the period of January 29, 2016 through January 28, 2020;
► Agreement No. 16-16, Federal Fund Exchange Agreement with KDOT with Public Works; and
► Authorization to solicit bids for Project No. 2016-54, the treatment of Eurasian Watermilfoil at Lone Star Lake with Sonar One Herbicide.
Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 02-03-16
Flory moved to approve brokerage of a user-fee for the dust palliative program; with the 2016 user fees set at $1.40/linear foot )($1.00/l.f. for dust palliative material and water; and an additional $0.40/l.f. user fee to cover road preparation costs); an administrative fee of $60.00 per applicant, plus a late fee of $15.00 per application submitted after the deadline. Motion also included giving the Public Works Director permission to advertise for bidders once the application process has been completed. Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 02-03-16
Gaughan moved to approve Resolution 16-02 establishing a 45 miles per hour maximum speed limit on a portion of County Route 458 (N 1000 Road) in Eudora Township. Motion was seconded by Thellman and carried 3-0.
TREASURER 02-03-16
The Board considered waiving the formal bidding process to retain QLess Line Management and to grant the County Treasurer administrative authority to approve related contracts. Paula Gilchrist, Douglas County Treasurer, presented the item.
Gilchrist stated QLess would help control the lines to the Treasurer’s office. There tends to be a lot of people, especially at the end of the month at the Dillon’s location. The new online system would allow the public to check in at a Kiosk which would give a wait time, and the downloadable phone app would show the wait time at all three offices. The program also tracks how long transactions take and how many people are assisted which helps with staffing. The cost of the system, maintenance and hardware/equipment is approximately $18,000 coming from the Treasurer’s Technology Fund.
Flory asked if any payments can be made online. Gilchrist responded payment of taxes can be done by mail or online. However, there are some things that have to be done in the office.
Flory opened the item for public comment. No comment was received.
Flory moved to waive the formal bidding process, granted the county treasurer administrative authority to approve the QLess related contracts. Motion was seconded by Thellman and carried 3-0.
AGREEMENT/HEALTH BOARD 02-03-16
Thellman moved to approve the amendment to the current agreement with the Kansas Head Start Association, the Lawrence-Douglas County Health Board, and the Kansas Department of Health and Environment to provide Parent Health Literacy Services in an annual amount not to exceed $183,936.28 that includes $91,968.14 in matching funds provided by the Kansas Head Start Association. Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 02-03-16
Flory moved to approve accounts payable in the amounts of $666,379.04 paid on 01/28/16, $689,237.36 paid on 01/28/16 and $138,986.55 to be paid on 02/04/16; and payroll in the amount of $960,644.74 be paid on 02/05/16. Motion was seconded by Gaughan carried 3-0.
Flory moved to adjourn the meeting. Motion was seconded by Thellman and carried 3-0.
____________________________ ____________________________
James E. Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date