Meeting Information
WEDNESDAY, SEPTEMBER 2, 2015
4:00 p.m.
-Proclamation declaring September 6-12, 2015 as “First Responder Appreciation Week.”
(Michelle Lavery Derusseau)
-Proclamation for World Literacy Day (Betty Parks)-backup to follow next week
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of acquisition of easement for replacement of structure No. 13.74N- 1.00E (Michael Kelly)
REGULAR AGENDA
(2) Consider request to donate a lot in East Hills Business Park to facilitate a new business in
the building that is currently occupied by Kennedyne (Craig Weinaug)
(3) Solicit consulting services for a review of building codes and inspection services
(Sarah Plinsky)
(4) Consider initiation of Text Amendments to the Zoning Regulations for the Unincorporated Territory of Douglas County, Kansas and the Subdivision Regulations for Lawrence and the Unincorporated Areas of Douglas County, KS to add Accessory Dwelling Units as a permitted use and to establish standards for the use. (Mary Miller is the Planner)
(5) Executive Session for the purpose of consultation with County Counselor on matters, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County.
(6) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Joint Economic Development Council (2) positions – 10/2015
(c) Public Comment
(d) Miscellaneous
(7) Adjourn
September 2, 2015
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, September 2, 2015 with all members present.
CONSENT AGENDA 09-02-15
Flory moved approval of the following Consent Agenda:
► Acquisition of Easement for Drainage Structure Replacement No. 13.74N-1.00El Road N. 219 (E100 Road), Project No. 13740100 for : Ralph L. and Gloria M. Leonhard, 7 N 1400 Road, Berryton, KS ; and Rocking H. Ranch, Inc., Mark E. Walfhuhle, President, 198 N 1250 Road, Berryton, KS.
Motion was seconded by Gaughan and carried 3-0
EAST HILLS BUSINESS PARK/DONATION 09-02-15
The Board considered a request to donate a lot in East Hills Business Park to facilitate a new business in the building that is currently occupied by Kinedyne.
Bruce Boyer, Prosoco, ask the County to grant Boyer Properties LP the title of the neighboring lot to Prosoco for new entity, Build Smart, as the adjoining lot unusable to anyone other than a neighbor due to its steep slope. The City has agreed to waive the assessments on the property.
Flory opened the item for public comment. No comment was received.
Flory directed staff to proceed with the necessary steps to complete the conation of Lot 1 East hills Business Park with the understanding the City has agreed to waive the assessment on the property. Motion was seconded by Thellman and carried 3-0
ZONING & CODES 09-02-15
Sarah Plinsky, Assistant County Administrator, stated staff is soliciting consulting services for a review of the building codes and inspection services along with the internal work process and how we work with partners. She estimates the cost of the consult to run $5,000-8,000.
Flory stated he would like the proposed cost to come back before the Board for approval. Plinsky responded she will treat the process as an informal RFP, which is open to the community.
Flory opened the item for public comment.
Ron Fox, Douglas County resident, stated it was his understanding the County would be hiring a firm that does inspections. Flory responded we will be looking at the whole process; the department, how it functions, best practices, etc. Fox replied he misunderstood.
Flory directed staff to proceed in soliciting consulting services to review the building codes and speciation services. Motion was seconded by Thellman and carried 3-0.
PLANNING 09-02-15
The Board considered the initiation of Text Amendments to the Zoning Regulations for the Unincorporated Territory of Douglas County, Kansas and the Subdivision Regulations for Lawrence and the Unincorporated Areas of Douglas County, KS to add Accessory Dwelling Units as a permitted use and to establish standards for the use. Mary Miller, Lawrence-Douglas County Metropolitan Planning staff, presented the item.
Miller stated there has been a lot of interest in allowing accessory dwellings in the County. Currently it’s not allowed. You can have a guest home without a kitchen for short-term stays. There has been interest for disabled or elderly family members, or farm employees. The text amendment will allow staff to look into different options and to see if the sanitary codes need to be revised. This is the first step to initiate the process, research and bring back language to review.
Gaughan asked who requested this test amendment. Miller stated Scott McCullough, Director of Planning, asked her pursue this. The request may have come from Zoning and Codes.
Thellman stated she has discussed the farm employee issues with McCullough, but she didn’t formally request a review.
Flory opened the item for public comment. No comment was received.
Thellman moved for planning staff to initiate Text Amendments to the Zoning Regulations on the possibility of adding accessory dwellings as a permitted use, and to establish standards for the use. Motion was seconded by Gaughan and carried 3-0.\
EXECUTIVE SESSION 09-02-15
At 4:25 p.m., Flory moved for the Board to recess Executive Session for 30 minutes (until 4:45 p.m.) for the purpose of consultation with County Counselor on matters, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County. Attendees included Keith Browning, Doug Stephens and John Landon, Public Works Department; Craig Weinaug, County Administrator; Sarah Plinsky, Assistant County Administrator; and John Bullock, representing the County Counselor.
The Board returned to regular session at 4:45 p.m. No action was taken.
ACCOUNTS PAYABLE 09-02-15
Flory moved to approve accounts payable in the amount of $13,442.39 paid on 08/31/15; and payroll in the amount of $863,292.55 paid on 09/04/15. Motion was seconded by Thellman and carried 3-0.
Flory moved to adjourn the meeting. Motion was seconded by Gaughan and carried 3-0.
____________________________ ____________________________
James E. Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date