Meeting Information
WEDNESDAY, JUNE 24, 2015
4:00 p.m.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of acquisition of Right-of-Way for Structure No. 1.00N-20.42E
(Michael Kelly)
REGUALR AGENDA
(2) Consider approval of a resolution creating Fire District No. 4 and allow an appointment of a Board of Trustees (Leslie Herring)
(3) Consider approval of a resolution creating Fire District No. 5 and allow an appointment of a Board of Trustees (Leslie Herring)
(4) Consider adopting a resolution delegating the duties of County Clerk and County Treasurer with respect to Fire District No. 4 (Leslie Herring)
(5) Consider adopting a resolution delegating the duties of County Clerk and County Treasurer with respect to Fire District No. 5 (Leslie Herring)
(6) Consideration of update to the Douglas County Fee Schedule and granting of administrative authority to increase fees up to 10% annually.(Leslie Herring)
(7) Accept a proposal for general liability insurance coverage for Volunteer First Responders and Volunteer First Fighters (Leslie Herring)
(8) Consider establishing the existing Douglas County E-Community as a County-appointed committee. (Leslie Herring)- TABLED
(9) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Douglas County Senior Services Board of Directors (1) positions
(c) Public Comment
(d) Miscellaneous
(10) Adjourn
June 24, 2015
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, May 13, 2015 with two members present, Commissioner Flory and Commissioner Thellman. Commissioner Gaughan was absent.
CONSENT AGENDA 06-24-15
Flory moved approval of the following Consent Agenda:
► Contract for Highway Purposes for Drainage Structure No 1.00N-20.42E acquisition of right-of-way for Roger W. and Marcia R.O’Neil, 2003 N 100 Road, Wellsville, Kansas; Tract No. 2.
Motion was seconded by Thellman and carried 2-0.
FIRE DISTRICT NO. 4/ 06-24-15
Flory moved to approve Resolution No. 15-17 creating Fire District No. 4, County of Douglas County, Kansas; and providing for the appointment of a Board of Trustees to govern Fire District No. 4, County of Douglas, Kansas (Portion of Marion Township). Motion was seconded by Thellman and carried 2-0.
FIRE DISTRICT NO. 5/ 06-24-15
Flory moved to approve Resolution No. 15-18 creating Fire District No. 5, County of Douglas County, Kansas; and providing for the appointment of a Board of Trustees to govern Fire District No. 5, County of Douglas, Kansas (Portion of Marion Township). Motion was seconded by Thellman and carried 2-0.
FIRE DISTRICT NO. 4 DUTIES 06-24-15
Flory moved to approve Resolution No. 15-19 delegating duties of the County Clerk and County Treasurer with respect to Fire District No. 4, County of Douglas, Kansas (Portion of Marion Township). Motion was seconded by Thellman and carried 2-0.
FIRE DISTRICT NO. 5 DUTIES 06-24-15
Flory moved to approve Resolution No. 15-20 delegating duties of the County Clerk and County Treasurer with respect to Fire District No. 5, County of Douglas, Kansas (Portion of Marion Township). Motion was seconded by Thellman and carried 2-0.
ADMINISTRATIVE SERVICES/FEE SCHEDULE 06-24-15
The Board considered updating the Douglas County Fee Schedule and granting administrative authority to increase fees up to 10% annually. Leslie Herring, Management Intern, presented the item.
The fee schedule was last updated in 2005 pursuit to Resolution 05-13. There are certain fees that are set by the state of Kansas, some are based upon staff time needed to meet a request based upon the Kansas Open Records Act (KORA), and some fees are based upon product replacement. Recently there has been an increase in open records requests requiring considerable staff time. The County does not currently have a policy in place to adjust and update the fee schedule administratively. To proceed with making this an administrative process, Commission approval is required.
Flory opened the item for public comment. No comment was received.
Thellman moved approval of the fee schedule and requested staff to draft a resolution to amend the County Code to designate authority to the County Administrator to set, update and maintain a county fee schedule; and to bring the resolution back to the Commission for consideration. Motion was seconded by Flory and carried 2-0.
FIRST RESPONDER INSURANCE 06-24-15
Leslie Herring, Management Intern, asked the Board to consider a proposal for general liability insurance coverage for Volunteer First Responders and Volunteer First Fighters.
Currently Douglas County supports three municipal fire departments, five township fire departments and five fire districts. With the exception of Lawrence-Douglas County Fire Medical whose firefighters and first responders are salaried employees, volunteer fire fighters and volunteer first responders within all of these organizations are compensated either by 1) per call, 2) paid on a revolving schedule, 3) pooled compensation, or 4) are unpaid.
There are contracts in place for insurance coverage for all city fire departments. The goal is to achieve consistency of insurance coverage between the departments and districts regardless of whether a written contract is in place, ultimately covering those working on a volunteer basis. The County received a quote from Lloyds of London/Beazley for general liability coverage which coveralls all and only all authorized on-call Volunteer Fire Responders and Volunteer Firefighters serving the various townships, first districts, and Clarion Springs for an annual rate of $26,579.50.
Flory opened the item for public comment. No comment was received.
After discussion, Flory moved to accept the quote from Lloyds of London/Beazley for general liability coverage with an annual premium of $26,579.50. Motion was seconded by Thellman and carried 2-0.
ACCOUNTS PAYABLE 06-24-15
Gaughan moved to approve accounts payable in the amounts of $301,588.34 paid on 06/09/15, $73,214.82 paid on 06/18/15, and $453,216.80 paid on 06/25/15; and payroll in the amount of $915,283.23 paid on 06/24/15. Motion was seconded by Thellman and carried 2-0.
APPOINTMENT 06-24-15
Flory moved to ratify the appointment of Steve Dieker, as Treasurer of Clinton Township, effective December 10, 2014, replacing the unexpired term of Joe Lieber. Motion was seconded by Thellman and carried 2-0.
Flory moved to adjourn the meeting; Thellman seconded and the motion carried 2-0.
____________________________ ____________________________
James E. Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date