Meeting Information
WEDNESDAY, FEBRUARY 25, 2015
4:00 p.m.
-Consider approval of the minutes for February 2, 2015
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of the Findings of Fact for the Application of The Fraternal Order of Policy Lawrence Lodge No. 2, Inc. for Conditional Use Permit for shooting areas CUP-12-8-10
(Craig Weinaug)
REGULAR AGENDA
(2) Discussion of relocation of Treasurer’s Satellite office (Leslie Herring/Paula Gilchrist)
(3) Consider approving a resolution creating the Douglas County, Kansas Public Building Commission and establishing the purpose, composition, powers, functions and duties thereof. (Sarah Plinsky)
(4) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Board of Zoning Appeal (1) eligible for reappointment 10/2014
-Douglas County Food Policy Council
-Douglas County Senior Services Board of Directors (2) positions
-Heritage Conservation Council-(2) positions - 05/2015
-Lawrence-Douglas County Metropolitan Planning Commission (1) position -05/2015
(c) Public Comment
(d) Miscellaneous
(5) Adjourn
February 25, 2015
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, February 25, 2015 with all members present.
MINUTES 02-25-15
Flory moved to approve the minutes of February 2, 2015. Motion was seconded by Gaughan and carried 3-0.
CONSENT AGENDA 02-25-15
Gaughan moved approval of the following Consent Agenda;
► Commission Order No. 15-016 (on file in the office of the County Clerk); and
► Application of The Fraternal Order of Policy Lawrence Lodge No. 2, Inc. for Conditional Use Permit for Shooting Areas CUP 12-8-10 Findings of Fact.
Motion was seconded by Thellman and carried 3-0.
TREASURER’S OFFICE/SATELLITE RELOCATION 02-25-15
Leslie Herring, Management Intern, and Paula Gilchrist, Douglas County Treasurer, discussed the need to relocate the Douglas County Treasurer’s satellite office located at 2108 W 27th Street. Currently the Treasurer’s office shares a space with the Zoning and Codes Department. The Zoning office will be relocating to the new Public Works facility this spring. As a result, the current space will be more than the Treasurer’s office needs. The current lease expires on April 30, 2015, but a one-month lease extension has been negotiated.
A vacant commercial space located at 2000 W. 31street has been identified by the Treasurer as a great space with plenty of parking. A lease agreement is being negotiated with the landlord, Block & Co. for a 1,000 square feet office. The contract is under review with the County Counselor.
Once the lease agreement is ready for Commission review, the Treasurer would like to pursue a cooperative bid process for a contractor and would like the Board to consider waiving the formal bidding process due to the short time available to complete the build out on the new location.
The Board agreed they do not want the satellite office closed during the construction process.
Flory opened the item for public comment. No comment was received.
It was the consensus of the Board for staff to bring the lease agreement back to the Commission for consideration in the near future. No action taken.
RESOLUTION/PUBLIC BUILDING COMMISSION 02-25-15
The Board considered approval of a resolution creating the Douglas County, Kansas Public Building Commission and establishing the purpose, composition, powers, functions and duties thereof. Sarah Plinsky, Assistant County Administrator, presented the item. Joe Norton, Gilmore & Bell, was present for questions.
It was discussed that the duty of the PBC was to carry out the mechanics of debt services funding, and cannot exercise power or discretion. The County Commission sets the number of board members and the terms of office.
Flory opened the item for public comment. No comment was received.
Flory moved to approve Resolution 15-05 creating the Douglas County, Kansas Public Building Commission and establishing the purpose, composition, powers, functions and duties thereof. Motion was seconded by Gaughan and carried 3-0.
Note: It was the consensus of the Board for the Commissioners to appoint the three PBC members at the March 4, 2015 County Commission meeting.
ACCOUNTS PAYABLE 02-25-15
Flory moved to approve accounts payable in the amount of $374,528.04 to be paid on 02/26/15. Motion was seconded by Thellman and carried 3-0.
Flory moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
____________________________ ____________________________
Jim Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date