Meeting Information
Amended agenda
WEDNESDAY, SEPTEMBER 24, 2014
4:00 p.m.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
REGULAR AGENDA
(2) Consider approving Supplemental Agreement No. 1 for Engineering Services Agreement with BG Consultants, Inc. Replacement of Bridge No. 05.07N-17.00E; DGCO Project No. 2014-9 (Keith Browning)
(3) Consider approval of ZSEP-2014-0005, a Special Use Permit for a one day event proposed at 1849 N 800 Road on October 14, 2014. (Jim Sherman)
(4) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Board of Zoning Appeal (2) eligible for reappointment 10/2014
-Building Code Board of Appeals (1) eligible for reappointment 12/2014
-Fire District No. 1 – 12/2014
Jayhawk Area Agency on Aging Board of Directors – (2) vacancies
Jayhawk Area Agency on Aging Tri-County Advisory Council – (2) vacancies
(c) Public Comment
(d) Miscellaneous
(5) Adjourn
September 24, 2014
Thellman called the regular meeting to order at 4:00 p.m. on Wednesday, September 24, 2014, with all members present.
CONSENT AGENDA 09-24-14
Thellman moved approval of the following Consent Agenda:
- Commission Order Nos.14-039 and 14-040 (on file in the office of the County Clerk);
Motion was seconded by Flory and carried 3-0.
PUBLIC WORKS 09-24-14
The Board considered approving a Supplemental Agreement No. 1 for Engineering Services Agreement with BG Consultants, Inc. for the replacement of Bridge No. 05.07N-17.00E; DGCO Project No. 2014-9, north of Baldwin on 1055. Terese Gorman, County Engineer, presented the item.
The Commission signed the original agreement in August 2014 for the not-to-exceed amount of $22,615.30, which was a preliminary engineering study. This supplemental agreement completes the design on the new bridge project, adding surveying and design to the scope of services. The supplement agreement stipulates the cost for these additional services will be paid on an hourly basis with a not-to-exceed cost of $55,571.26.
The CIP allocates $500,000 for the project with construction scheduled in 2015. The U.S. Fish & Wildlife Service has also committed $165,000 toward the stream channel stabilization portion of the project.
Thellman opened the item for public comment. No comment was received.
Thellman moved to approval of Supplemental Agreement No. 1 to the Engineering Services Agreement with BG Consultants, Inc. for Project No. 2014-9, the replacement of Bridge No. 05.07N-17.00E, reconstruction of approach roadways, and stream channel stabilization. Motion was seconded by Gaughan and carried 3-0.
ZONING & CODES 09-24-14
The Board considered the approval of ZSEP-2014-0005, a Special Use Permit for a one-day event proposed at 1849 N 800 Road on October 14, 2014. Jim Sherman, Director of Zoning & Codes, presented the item.
Sherman stated this is a second annual event. The Zoning Department received no complaints last year. The concert brought in approximately 500 people and the applicant expects the same amount of attendees this year. The Board has already approved a cereal malt beverage license, which is an addition to this year’s request. Due to the size of the event it falls into the category above administrative approval. Sherman said everything seems to be in order for approval.
Flory asked the applicant if he has been made aware of the conditions set on this event by Zoning and if he feels they are acceptable.
Hadley Warwick, applicant, responded “yes.”
Flory moved to approve the ZSEP-2014-0005, a Special Use Permit for a one-day event at the V-Bar-T Ranch located at 1849 N 800 Road with the following conditions recommended by staff:
1. A site walk through the morning of the event to verify the accuracy of the submittal is required. Applicant must comply with adopted codes in relation to temporary electrical connections and stage.
2. Submit proof of insurance that covers the event and indemnities the County from liability.
3. Clean the site of all trash and waste debris within 24 hours at the event ending.
4. Do not stack vehicles out on N 800 Road, move traffic onto site.
5. Provide portable fire extinguishers at temporary concert stage and at the food prep areas.
6. Remove temporary structures within 48 hours of the completion of the event.
7. If planning on bonfires, obtain necessary approval from Township Fire Chief.
8. Alert attendees to use E 1900 Road to N 800 Road to access event.
9. Provide parking staff and security for the event.
10. Keep temporary signs out of the right-of-way
Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 09-24-14
Thellman moved to approve accounts payable in the amount of $325,437.47to be paid on 09/25/14. Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date