Meeting Information
- Consider approval of a proclamation for “National Preparedness Month” (Teri Smith)
- Consider approval of a proclamation for declaring September 8 as “National Literacy Day.” (Karen Wycoff)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider Contract for a Chiller Replacement in the Judicial & Law Enforcement Center
(David Sparkes); and
(c) Consider approval of final plat of Douglas County public works addition No. 2 (Michael Kelly);
(d) Consider rejecting bids for contract for Project No. 2013-18, the rehabilitation of Route 1039 bridge over Washington Creek at Lone Star (Keith Browning);
(e) Consider approval of total offer amount to landowners for acquisition of easement for Project No. 23C-4640-01 (Michael Kelly)
REGULAR AGENDA
(2) Consider approval of a Temporary Business Permit to allow soil removal and regrading to be located at the southwest corner of HWY 40 & HWY 10 at approximately 867 HWY 40, Lawrence, KS.
(Jim Sherman)
(3) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Board of Zoning Appeal (2) eligible for reappointment 10/2014
-Building Code Board of Appeals (1) eligible for reappointment 12/2014
-Fire District No. 1 – 12/2014
Jayhawk Area Agency on Aging Board of Directors – (2) vacancies
Jayhawk Area Agency on Aging Tri-County Advisory Council – (2) vacancies
(c) Public Comment
(d) Miscellaneous
(4) Adjourn
Thellman called the regular meeting to order at 6:35 p.m. on Wednesday, September 3, 2014, with all members present.
PROCLAMATION 09-03-14
Thellman moved to approve a proclamation for “National Preparedness Month” for September 2014. Motion was seconded by Gaughan and carried 3-0.
PROCLAMATION 09-03-14
Thellman moved to approve a proclamation declaring September 8, 2014 as “National Literacy Day”. Motion was seconded by Gaughan and carried 3-0.
CONSENT AGENDA 09-03-14
Thellman moved approval of the following Consent Agenda:
- Commission Order No.14-034 (on file in the office of the County Clerk);
- Accepted the low bid and approved a contract with Chamber’s Mechanical in the amount of $124,738.83, and authorizes the Assistant County Administrator to approve change orders up to 5% of that amount;
- Authorized the County Chair to sign the final plat of Douglas County Public Works Addition No. 2;
- Awarded a contract for construction of Project No. 2013-18, the rehabilitation of Bridge No. 08.74N-07.95E carrying Route 1039 over Washington Creek near Lone Star town, and authorized the Public Works Director to approve change orders totaling up to 10% of the contract amount; and
- Authorized the total amount of $38,950.00 to be offered to appropriate landowners for acquisition of various easement, including damages, for Project No. 23C-4640-01, County Route 1055.
Motion was seconded by Gaughan and carried 3-0.
ZONING & CODES 09-03-14
The Board considered the approval of a Temporary Business Permit to allow soil removal and regrading to be located at the southwest corner of Highway 40 and Highway 10 at approximately 867 Highway 40 in Lawrence. C.L. Maurer, Landplan Engineering, submitted the application. Jim Sherman, Director of Zoning and Codes, presented the item.
Flory asked if the trucks hauling rock and gravel are required to have tarps. Keith Browning, Director of Public Works, stated all county trucks should have tarps, even though in this case they are basically just crossing a public road. All county trucks should be consistent using the tarps.
Gaughan stated the adjacent property to this site at one time was considering an amphitheater and asked how this project will affect their entrance. C.L. Maurer, Landplan Engineering, said the amphitheater is proposed for the property south and west of the church. The project calls for grading the road to accommodate a downgrade of 8-10 feet proposed along US-40, which should help accommodate that development if it happens.
Browning stated we need to ensure the trucks crossing the road are stopping at the 4-way stop along the E900 access road that will be established. He suggested advance signage would be beneficial as people aren’t used to stopping there.
Thellman opened the item for public comment. No comment was received.
Flory moved to 1) approve a Temporary Business Permit to allow soil removal and regarding at the southwest corner of Highway 40 and Highway 10 at approximately 867 Highway 40, Lawrence, Kansas, for a period of up to two years commencing from the date of approval; 2) added a provision at the 4-way stop intersection there be advanced stop warning signs; and 3) approval is subject to the following conditions as recommended by staff:
1. BEST MANAGEMENT PRACTICES - The Contractor, its subcontractors, agents, representatives, and any other person carrying on Soil Removal and Regrading will utilize and employ best management practices in connection with the Grading and Borrow Area and related activities.
2. NORMAL HOURS OF OPERATION - Excavation, except as provided below, removal, and transportation of materials from the Grading and Borrow Area will only take place between sunrise and sunset, Monday through Saturday, unless the Contractor receives prior written permission from the Zoning & Codes Department. The Zoning & Codes Department shall consider the Contractor’s project schedule, the number of residences near the Grading and Borrow Area, and the proximity of those residences to the Grading and Borrow Area in determining whether to grant the Contractor such permission.
3. WORK EXCLUSED ON HOLIDAYS - Material will not be graded, excavated, removed, or transported from the Grading and Borrow Area on Sundays or holidays unless the Contractor provides the Zoning & Codes Department notice at least 72 hours in advance of the particular Sunday or holiday with a copy of written permission from KDOT to work on said Sunday or holiday. For purpose of this provision, “holidays” are defined as New Years Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, and Christmas Day.
4. ROAD ENTRANCES; CONSTRUCTION AND MAINTENANCE - Any and all entrances to and exits from the Grading and Borrow Area shall be constructed and maintained to the standards and specifications established by the Public Works Director/County Engineer.
5. TRANSPORTATION OF MATERIALS AND TARPS - All trucks transporting borrow materials on full-maintenance public roads shall use tarps to securely transport the materials.
6. TRAVEL PLAN ON RECORD AT PUBLIC WORKS - The Contractor shall submit a travel plan describing in detail its complete haul route between the Grading and Borrow Area and the Project, said travel plan must be approved by the Public Works Director/County Engineer, and the Contractor shall ensure that all trucks comply with said travel plan. This includes hauling on unimproved KDOT right-of-way.
7. MAINTENANCE OF HAUL ROUTE - The Contractor shall, at its own cost and expense, be responsible for: (1) maintaining the haul route described in the travel plan so that it is reasonably free from unsafe driving conditions for the travelling public while hauling operations are ongoing, and (2) repairing and restoring the haul route to pre-haul conditions or better following hauling activities, including restoring disturbed right-of-way used for hauling.
8. DUST PALLATIVE ROAD TREATMENT - The Contractor shall, at its own cost and expense, be responsible for providing appropriate dust control measures, as determined by the Public Works Director/County Engineer, on the haul route described in the travel plan throughout the duration of hauling operations. The existence of residences, roadway geometry, traffic volumes and patterns, and roadway surfacing material for the specific haul route will be considered in determining the required dust control measures.
9. HAUL ROUTE AND TRACKING OF MUD, DIRT AND OTHER DEBRIS ONTO PUBLIC ROADS - The Contractor, any subcontractors, agents, representatives, and any other person carrying on borrowing activities shall not deposit or leave any mud, dirt, or other debris upon the public roads along the haul route described in the travel plan.
10. PROHIBITS USE OF EXPLOSIVES, BLASTING, MINING/QUARRING - The Contractor, its subcontractors, agents, representatives, and any other person carrying on grading or borrowing activities shall not use explosives or blasting to excavate, mine, or quarry the Grading and Borrow Area.
11. RECLAMATION OF GRADING AND BORROW AREAS – All disturbed areas shall be restored by seeding, fertilizing, and mulching and shall be maintained until a vegetative surface, free of noxious weeds, is established.
12. COMPLIANCE WITH ALL STATE AND FEDERAL LAWS REGARDING BORROW SITES - The Contractor, any subcontractors, agents, representatives, and any other person carrying on borrowing activities shall abide by all Federal and State laws and regulations pertaining to the Grading and Borrow Area and related activity, including having a state approved Stormwater Pollution Prevention Plan.
13. FIRE SAFETY - Notification shall be given to the Kanwaka Township Fire Department and the Douglas County Emergency Preparedness Coordinator regarding the proposed operation’s location and startup date prior to commencement of the approved use.
14. HEALTH CODE – Health and sanitation requirements shall be met and facilities such as portable toilets, if provided, shall be installed and maintained in accordance with the requirements of the Lawrence-Douglas County Health Department.
15. GENERAL LIABILITY & PROPERTY INSURANCE - A copy of the General Liability & Property Insurance covering this site showing the County as a party held harmless from claims shall be submitted to the Zoning and Codes Department prior to commencement of the approved use.
16. SECURITY LIGHTING – Use of lighting shall require prior written permission from the Zoning and Codes Department.
17. REVISED SITE PLAN - All approved conditions shall be shown on the Site Plan. The revised site plan shall be submitted to the Zoning and Codes Department prior to commencement of the approved use.
Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 09-03-14
Thellman moved to approve accounts payable in the amounts of $106,911.49 to be paid on 09/04/14., and $1,023,248.02 paid on 08/28/14. Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
Nancy Thellman, Chair
Jim Flory, Vice-Chair
ATTEST:
Jamie Shew, County Clerk
Mike Gaughan, Member
Time and Date