Meeting Information
MONDAY, APRIL 7, 2014
9:00 a.m.
-Lecompton Election Canvass
Special Meeting of the County Commission
Immediately following the Canvass:
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consent authorization to renew pavement markings contract (Keith Browning);
(c) Consider a purchase of a lowboy trailer for Public Works (Jackie Waggoner);
(d) Consider accessing HGAC Contract to purchase a Bobcat for the Public Works Department (Jackie Waggoner);
(e) Consider approval of contract for Dust Palliative supply and application (Keith Browning); and
(f) Consider acceptance of bids for Various Signs, Posts and Miscellaneous Materials for Public Works (Keith Browning)
REGULAR AGENDA
(2) Consider approval of agreement with Federal Highway Administration for Federal Lands Access Program (FLAP) funding for Project No. 2012-14, Route 458 improvements from E1050 to US-59 highway (Keith Browning)
(3) Consider authorization to solicit bids for Project No. 2012-14, Route 458 improvements from E1050 to US-59 highway (Keith Browning)
(4) Consider approval of agreement with KDHE for funding to clean up illegal dump in Eudora Township (Keith Browning)
(5) Consider resolution authorizing the installation of a gate across E 2000 Road just south of K-10 highway (Keith Browning)
(6) Adjourn
Thellman called the meeting to order at 9:00 a.m. on Monday, April 7, 2014 with all Commissioners present. The purpose of the Special Meeting was to canvass the results of the Lecompton Election held on April 1, 2014.
Thellman moved to approve the election results as presented by the County Clerk, Jamie Shew. Motion was seconded by Flory and carried 3-0.
At 9:04 a.m., Thellman opened a Special County Commission meeting to hear agenda items as follows:
CONSENT AGENDA 04-07-14
Thellman moved approval of the following Consent Agenda:
- Authorized the Public Works Director to renew the contract with Midwest Striping, Inc. for 2014 pavement markings in the amount of $148,974.59, and authorization for the Public Works Director to approve change orders totaling up to 5% over the contract amount;
- Authorized staff to purchase a 2012 lowboy trailer, Model 2012 Eager Beaver, from Murphy Tractor & Equipment with a one-year warranty for Public Works in the amount of $70,524.00;
- Authorized staff to access the HGAC contract to purchase a Bobcat through K.C. Bobcat for Public Works in the amount of $75,728.65;
- Accepted the low bid and award the contract for supply and application of 32% magnesium chloride solution for the user fee dust palliative program to Scotwood Industries, Inc. at a unit cost of $0.860 per gallon; and
- Award bids for various signs, posts and miscellaneous materials as recommended by the Director of Public Works;
Vulcan (Finished Signs) $16,167.15
Osburn Associates (Flour. Signs) $ 6,660.32
Ibis Tek (Cut-Out Lettering) $ 46.10
Ibis Tek (Steel Posts) $ 4,254.90
J & A Traffic (Telespar Posts) $ 4,645.00
CPC Signs (Temp. Pv’mt Marking Tape) $ 760.00
Osburn Associates (OM-3 Left Refaces) $ 48.30
Osburn Associates (OM-3 Right Refaces) $ 48.30
BID TOTAL $32,630.07
Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 04-07-14
The Board considered an agreement with Kansas Department of Health & Environment (KDHE) for funding to clean up an illegal dump in Eudora Township. Keith Browning, Director of Public Works, presented the item.
KDHE has a program designed to help clean up illegal dump sites providing 75% funding for clean-up costs. The local government is responsible for the remaining 25% supplying labor and equipment costs for the cleanup. Browning anticipates the work can be performed in one day within the $10,000 project limit. Browning plans to install a gate, with Commission approval, across E 2000 Road in Eudora Township near K-10 Highway in an effort to limit access to the site.
Flory asked staff to consider posting a sign that specifically states “Dumping is illegal,” listing “Violators will be prosecuted,” and possibly the statute and/or penalties.
Thellman opened the item for public comment. No comment was received.
After discussion, Flory moved to approve the following:
1) Agreement with KDHE concerning cost reimbursement for cleaning up an illegal dump along E 2000 Road beneath K-10 highway;
2) Resolution 14-08 providing for the installation of a gate on E 2000 Road (Permanent Road Reco5rd No. 359) in Eudora Township; and
3) Staff to consider posting a sign on the gate with the above listed information.
Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 04-07-14
The Board considered approval of an agreement with Federal Highway Administration for Federal Lands Access Program (FLAP) funding for Project No. 2012-14, Route 458 improvements from E1050 to US-59 highway. Keith Browning, Director of Public Works, presented the item.
Douglas County received a commitment from the FLAP program in the amount of $500,000 to help fund improvements to Route 458 from E1050 Road to US-59. Browning projects the project cost to be $1.5 million plus $250,000 for the deck overlay to Bridge N. 12.00N-11.30E. The CIP includes $1.6 million for the project.
Thellman opened the item for public comment. No comment was received.
Flory moved to approve the agreement between the Federal Highway Administration and Douglas County for Project No. 2012-14, Route 458 improvements from E 1050 to US-59 highway including a polymer concrete deck overlay for Bridge No. 12.00N-11.30E. Motion was seconded by Gaughan and carried 3-0.
Flory moved to authorize the County Administrator to review and sign the agreement unless he has contract concerns which should be brought back to the Board. Motion was seconded by Thellman carried 3-0.
PUBLIC WORKS 04-07-14
Flory moved to authorize staff to solicit bids for Project No. 2012-14, Route 458 improvements from E1050 to US-59 highway including a polymer concrete deck overlay for Bridge No. 12.00N-11.30E. Motion was seconded by Thellman and carried 3-0.
Thellman moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date