Meeting Information
WEDNESDAY, MARCH 12, 2014
4:00 p.m.
-Consider approval of the minutes for February 19, 2014.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Approval of final plat for new Public Works Department facility and Master Street Tree Plan (Michael Kelly)
REGULAR AGENDA
(2) Consider approval of the purchase of Storage Area Network (SAN) units to replace ones at end of life. (Jim Lawson)
(3) Consider project agreement with KDOT for roadside safety improvements to Route 1055 from Route 12 to Vinland, KDOT Project No. 23 C-4640-01 (Keith Browning)
(4) Consider adopting a 2014-2018 Capital Improvement Plan (Sarah Plinsky/Keith Browning)
(5) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
Bert Nash Community Health Center Board of Directors (2) expire 04/2014
Heritage Conservation Council (3) positions expire 05/31/2014
Jayhawk Area Agency on Aging Board of Directors – (2) vacancies
Jayhawk Area Agency on Aging Tri-County Advisory Council – (2) vacancies
Lawrence-Douglas County Housing Authority (1) position expires 06/2014
Non-Lawyer Members of the District Judicial Nominating Commission (2) expire 03/01/14
(c) Public Comment
(d) Miscellaneous
RECESS
RECONVENE
6:35 p.m.
(6) Consider draft Landmark Application to the Lawrence Register of Historic Places for the Douglas County Courthouse (Lynne Zollner)
(7) Adjourn
Thellman called the regular meeting to order at 4:00 p.m. on Wednesday, March 12, 2014 with all members present.
MINUTES 03-12-14
Thellman moved to approve the minutes for February 19, 2014. Motion was seconded by Flory and carried 3-0.
CONSENT AGENDA 03-12-14
Thellman moved approval of the following Consent Agenda:
- Commission Order Nos.14-011 and 14.012 (on file in the office of the Clerk); and
- Final Plat of “Douglas County Public Works Addition” and Master Street Tree Plan for the new Public Works facility.
Motion was seconded by Gaughan and carried 3-0.
INFORMATION TECHNOLOGY 03-12-14
The Board considered the purchase of Storage Area Network (SAN) units for the Information Technology (IT) Department replacing ones at their life’ end. Jim Lawson, Director of Information Technology, stated research indicates hybrid SAN units produced by Nimble Storage Systems using a combination of flash drives and regular drives are the best option available for County electronic disc storage.
Lawson received three quotes for storage with ISG Technology, LLC from Topeka coming in with the lowest bid which included a large discount if Douglas County is willing to be a reference site.
Thellman opened the item for public comment. No comment was received.
Thellman moved to authorize the Director of Information Technology to purchase two SAN units along with a three-year service agreement from ISG Technology for $128,934.00 utilizing the discounted pricing; funds will be utilized from the Register of Deeds Technology Fund. Motion was seconded by Flory and carried 3-0.
PUBLIC WORKS 03-12-14
The Board considered a project agreement with KDOT for roadside safety improvements to Route 1055 from Route 12 to Vinland, KDOT Project No. 23 C-4640-0. Keith Browning, Director of Public Works, presented the item.
Browning stated Douglas County will receive federal money to replace eight narrow culverts, acquire additional right-of-way, and to clear trees to improve sight distance along and beside the roadway of 1055. The proposed agreement stipulates KDOT will pay 90% of construction and construction engineering costs for the project, up to a maximum KDOT contribution of $525.000. Douglas County would be responsible for 10% of the construction and construction engineering costs for a total project cost of $583,333. Douglas County would be responsible for 100% of costs that exceed this amount.
After discussion, Thellman opened the item for public comment. No comment was received.
Flory moved to approve the project agreement with KDOT for roadside safety improvements to Route 1055 from Route 12 to Vinland, KDOT Project No. 23 C-4640-01. Motion was seconded by Gaughan and carried 3-0.
CIP 03-12-14
The Board continued discussion on the 2014-2018 Capital Improvement Plan as tabled from the February 26, 2014 meeting. Sarah Plinsky, Assistant County Administrator; and Keith Browning, Director of Public Works, discussed adding an additional 900-foot section of shoulder work to Route 1055 where it connects to the Wakarusa Bridge at the future South Lawrence Traffic Way (SLT). Browning stated he would like to approach KDOT’s contractor to obtain a price on the work proposed.
After discussion, it was the consensus of the Board for staff to contact KDOT’s contractor regarding the 900-foot additional shoulder work to get a cost estimate.
Thellman opened the item for public comment. No public comment was received.
Flory moved to approve the 2014-2018 CIP Plan as presented referencing the possible addition of the improvements to 1055 as listed above. Motion was seconded by Gaughan and carried 3-0
ACCOUNTS PAYABLE 03-12-14
Flory moved to approve accounts payable in the amount of $217,920.26 to be paid on 03/13/14. Motion was seconded by Gaughan and carried 3-0.
APPOINTMENTS 03-12-14
Flory moved to defer the appointments, public comment and miscellaneous items to the 6:3 p.m. meeting. Motion was seconded by Gaughan and
carried 3-0.
RECESS
At 4:55 p.m., Thellman moved to recess until 6:35 p.m. Motion was seconded by Flory and carried 3-0.
RECONVENE 03-12-14
At 6:35 p.m., the Board returned to regular session.
HISTORIC LANDMARK APPLICATION/PLANNING 03-12-14
Lynne Zollner, Lawrence-Douglas County Metropolitan Planning Staff, presented the Board with a draft of the Landmark Application to the Lawrence Register of Historic Places for the Douglas County Courthouse.
Zollner described the registration like “being on the honor roll.” Applicants should be worthy of recognition for historic significance of which the courthouse has architecture and history associated with the growth and development of Douglas County. A 250-foot environs or context area is established around the registered property and identifies how new development is reviewed and how it will affect the landmark. The final approval decision for any project within the environs area around a recognized property would rest with the Lawrence City Commission. Those decisions can be challenged by lawsuit filed with the District Court.
Thellman opened the item for public comment. No comment was received.
Thellman moved to direct the County Administrator to sign the Landmark Application to the Lawrence Register of Historic Places for the Douglas County Courthouse and to move the process forward for nomination to the Lawrence Register of Historic Places. Motion was seconded by Gaughan and carried 3-0.
APPOINTMENTS 03-12-13
The following appointments were made for the Non-Lawyer Members of the District Judicial Nominating Commission: Nancy Thellman reappointed Terry Smith to represent District 2 member; and Jim Flory reappointed Loren C. Anderson to represent District 3. Both terms will expire 03/01/2018.
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date