Meeting Information
4:00 p.m.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Acknowledge fee reports for April-July 2013 (Clerk's Office)
(c) Consider approval of Tower Access Lease Agreement with the Kansas Department of Transportation (KDOT) as part of radio project and County resolution authorizing the execution of the Access Lease Agreement (Scott Ruf);
(d) Authorization of FY2013 Community Corrections Year End Outcome Report Signatory Approval Form (Deborah Ferguson);
(e) Consider recommendation for vehicle purchases using the regional cooperative bidding process with MACPP for Public Works, Maintenance and Zoning & Codes (Jackie Waggoner)
REGULAR AGENDA
(2) Accept 2012 Audit/Financial Statements. (Shelly Shammond, AGH/Sarah Plinsky)
(3) Consider authorizing treatment of Eurasian Watermilfoil at Lone Star Lake (Keith Browning)
(4) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Douglas County Senior Services - Vacancy
-Lawrence Douglas County Metropolitan Planning Commission - Vacancy
(c) Public Comment
(d) Miscellaneous
(5) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday,
July 17, 2013 with all members present.
CONSENT AGENDA 07-17-13
Gaughan moved approval of the following Consent Agenda:
► Acknowledge fee reports for April-July 2013;
► Tower Access Lease Agreement with the Kansas Department of Transportation (KDOT) as part of the radio project; and Resolution
13-24 authorizing the execution of the Access Lease Agreement;
► Authorization of FY2013 Community Corrections Year End Outcome Report Signatory Approval Form; and
► Authorized the Purchasing Director to initiate the following purchases with Shawnee Mission Ford using the regional cooperative bid process:
- Public Works: (2) 2014 Ford F-250 Trucks with a snow plow; (1) 2014 Ford F-450 Truck with a spreader and plow; (1) Ford F-350 truck with a spreader and plow in the total amount of $214,758.
- Zoning & Codes: (1) 2013 Ford Escape in the amount of $24,015;
- Maintenance: (1) 2014 Ford F-350 Pickup Truck in the amount of $30,130.
Motion was seconded by Thellman and carried 3-0.
2012 AUDIT 07-17-13
Shelly Hammond, AGH, presented the Commission with a summary of their 2012 Audit/Financial Statements audit review. From a compliance perspective, AGH didn't have any findings related to the County's use of funds in relation to grant funding. AGHs gave an "unmodified" finding.
The only suggestion for improvement related to limiting administrator rights to a smaller number of employees in the Treasurer and Clerk's office on internal information. It was noted only two Counties in the State have higher bond rating than Douglas County. There was a short discussion on County's preference of State Auditing format versus the GAP Audit format.
Gaughan opened the item for public comment. No comment was received.
No action was taken.
PUBLIC WORKS 07-17-13
Flory moved to approve the treatment of Eurasian Watermailfoil infestations in Lone Star Lake. Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 07-17-13
Gaughan moved to approve accounts payable in the amount of $2,996,957.24
to be paid on 07/18/13. Motion was seconded by Flory and carried 3-0.
APPOINTMENTS 07-17-13
Gaughan moved to appoint Judy Bellome, to fill the unexpired term of Kenny Massey on the Douglas County Senior Services Board of Directors. Motion was seconded by Flory and carried 3-0.
MISCELANEOUS/PUBLIC WORKS 07-17-13
Keith Browning, Director of Public Works, updated the Commissioners on the improvements made to several Palmyra Township roads due to the detours from E1400 Road on US 56 Hwy to Baldwin City for KDOT repairs.There is a contract for reimbursement for road damage caused by the road detours between KDOT and the County. Browning stated staff will reimburse Palmyra Township out of the Special Road Fund and that fund will be reimbursed when the check is received from KDOT.
Because of the dust issues created from the detour on N150 Road, KDOT has agreed let townships use the supply of milling they have stored on Highways 56/59. Palmyra Township has agreed to take advantage of the offer and will start immediately laying millings on N150 Road. The first 1.5 miles of N150 Road is in the Marion Township, who has declined the milling offer, even though Palmyra Township officials have offered their equipment and assistance to lay the millings.
Flory stated the County has received dust complaints on N150 Road due to the extra traffic. He asked if the Willow Springs Township personnel were aware that laying the millings should not create extra future costs. Browning replied the township d s not wish to mill their portion of N150 Road as the majority of Willow Springs Township officials do not feel they have the means to maintain it. Doug Stephens, Operations Director for Public Works, stated the placement of the millings could be tricky, but the milled portion of road would not cost more to maintain in his opinion.
No dust palliative has been sprayed on N150 Road other than the contracted home owner applicant portions. It was determined it would cost $8,500-$9,000 to spray the 12,000 plus feet of Road.
It was the consensus of the Board they would not support the application of dust palliative to treat N150 Road when the millings are available at no cost to the townships.
Gaughan moved to adjourn the meeting; Flory seconded a\d the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date