Meeting Information
6:35 p.m.
-Proclamation for "Relay for Life Week" (Betty Parks)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Review and Approve the Juvenile Justice Authority Grant Conditions for State Fiscal Year 2014. (Pam Weigand);
(c) Acknowledge fee reports for March and April 2013; and
(d) Consider acquisition of permanent easement for Bridge. 4.00N-8.56 E (Michael Kelly)
REGULAR AGENDA
(2) Black Jack Battlefield Trust, Inc. is applying for a special events permit for the Commemoration of the 157th Anniversary of the Battle of Black Jack. This event is scheduled for 6/1/2013 from 11:00 am to 7:30 pm. Mr. Kerry Altenbernd will be making the presentation.(Linda Finger)
(3) Green Games presentation (Akeeba Evans)-No backup
(4) Follow up on Dunn-Barrett fence viewing (Craig Weinaug)
(5) Authorize County Commission Chair to send a letter to the Attorney General requesting exemption to county buildings from the new legislation on conceal and carry until January 1, 2014 (Craig Weinaug)
(6) Consider proposed loan to rural fire departments for the purchase of radio equipment required for the new radio system upgrades (Craig Weinaug)
(7) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Food Policy Council appointments-Vacancy
-Lawrence Douglas County Metropolitan Planning Commission 05/13
-Property Crimes Compensation Board 04/13
(c) Public Comment
(d) Miscellaneous
(8) Adjourn
Gaughan called the regular meeting to order at 6:35 p.m. on Wednesday, May 29, 2013 with all members present.
PROCLAMATION 05-29-13
Gaughan read a proclamation declaring the week of June 2-8, 2013 as "Relay for Life Week" in Douglas County. Shelly Arnold, Event Chair, spoke about the upcoming event to be held at Free State High School. Gaughan moved to approve the proclamation; motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 05-29-13
Gaughan moved approval of the following Consent Agenda:
► Commission Order No.13-016 (on file in the office of the Clerk); and
► Juvenile Justice Authority Grant Conditions for State Fiscal Year 2014;
► Acknowledgement of free reports for March and April 2013; and
► Acquisitions of easement for replacement of drainage structure No. 4.00N-8.56E; Road No. 160 (N400 Road); Tract No. 1 with Gary and Rebecca Dick, 419 E 1500 Road; Baldwin City.
Motion was seconded by Flory and carried 3-0.
ZONING & CODES 05-29-13
The Board considered the approval of a Special Events Permit for the Commemoration of the 157th Anniversary of the Battle of Black Jack. The event is scheduled for June 1, 2013 from 11:00 am to 7:30 p.m. Mr. Kerry Altenbernd applicant presented the item to the Commission.
Alternbernd described the event activities planned. Notification was mailed to all surrounding property owners within 1000' of the proposed event.
Gaughan asked what sales were planned. Alternbernd stated DVDs.
Flory asked if there have been was any concerns received from the neighbors. Alternbernd stated "no."
Thellman asked when posting small yard signs for parking, is calling for Dig Safe is required. Linda Finger, Interim Director of Zoning and Codes, stated that is a call by the Director of Public Works. She finds that excessive and wondered if in the future we cannot require this. It was determined that staff will review for next year.
Flory moved to approve the SEP 2013-1 for a Special Event Permit for the 157th Anniversary of the Battle of Black Jack event scheduled for June 1, 2013 and absent any significant comments, future Black Jack events can be approved administratively. Motion was seconded by Thellman and carried 3-0.
SUSTAINABILITY 05-29-13
Akeeba Evans, Management Intern, made a presentation on the results of the Green Games, hosted by the Douglas County Sustainability Team. Douglas County employees participated in weekly events to learn more about recycling and other sustainability practices.
FENCE VIEWING 05-29-13
Regarding the item to follow-up on the Dunn -Barrett fencing viewing, Gaughan moved to table the Commission determination as the two parties have reached a verbal agreement. Motion was seconded by Flory and carried 3-0.
CONCEAL-CARRY LEGISLATION ISSUE 05-29-13
The Board considered approving the County Commission Chair to send a letter to the Attorney General requesting exemption to county buildings from the new legislation allowing concealed and carry permitted firearms into County buildings until January 1, 2014.
Flory stated he feels the issues should be dealt with by local government officials, not the state. He suggested working with the Kansas Association of Counties to try to appeal this legislation.
If approved, the next step would be for the County to determine how many thousands of dollars, staff and equipment it would take to meet state standards. Flory stated the County will make the state aware of the fiscal hardship this will place on Douglas County.
Gaughan asked for a definition of what "adequate security measure" means as required by the new legislation. Craig Weinaug, County Administrator, responded the bill d s not specifically state, but it is presumed the state will require metal detectors to meet their standards. Gaughan asked about the liability insurance required by the County on the exemption. Weinaug stated it is his understanding, if the County complies with the bill, the state would provide liability to protect the County from being sued.
Flory moved to authorize the chairman to sign the letter and send it to the state Attorney General to opt out of the legislation until January 1, 2014. Motion was seconded by Thellman and carried 3-0.
EMERGENCY COMMUNICATIONS/RADIO 05-29-13
Flory moved to authorize a loan for the purchase of radios as required under the radio project upgrade as follows:
City of Eudora 28 portables, 7 mobiles, 2 base stations $48,541.00
Lecompton Fire 30 portables, 11 mobiles, 2 base stations $61,000.00
Wakarusa Township 32 portables, 9 mobiles, 2 base stations $62,358.00
And, to authorize the County to purchase the following equipment to be owned by the County and loaned to Clarion Springs EMS:
Clarion Springs EMS 10 portables, 1 mobile, $16,900.00
Motion was seconded by Thellman and carried 3-0.
ACCOUNTS PAYABLE 05-29-13
Gaughan moved to approve accounts payable in the amounts of $340,343.52
to be paid on 05/30/13 and $424,036.17 paid on 05/23/13. Motion was seconded by Flory and carried 3-0.
APPOINTMENT 05-29-13
Thellman moved to appoint Hugh Carter to the Food Policy Council to fill the unexpired positions of Sean Johnson. Motion was seconded by Flory and carried 3-0.
APPOINTMENT 05-29-13
Flory moved to approve the following appointments to the Lawrence Douglas County Metropolitan Planning Commission: reappoint Bruce Liese to a second term to expire 05/31/2016 and appoint Jim Denney to a first term to expire 05/31/2016 replacing Rick Hird. Motion was seconded by Gaughan and carried 3-0.
APPOINTMENT 05-29-13
Flory moved to appoint Judy Anderson to the Property Crimes Compensation Board for a first term to expire 04/2016. Motion was seconded by Thellman and carried 3-0.
Gaughan moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date