Meeting Information
4:00 p.m.
-Proclamation for "National Telecommunicator's Week" (Scott Ruf)
-Consider approval of the minutes for March 4 and April 11, 2013
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of resolution authorizing the submittal of a grant application and to execute a grant contract/agreement with USDA Rural Development, Kansas for a Regional Food Hub Feasibility Study (Eileen Horn);
(c) Consider Acceptance of Bids for Various Signs, Posts and Miscellaneous Materials
(Keith Browning); and
(d) Consent Agenda approval of contract for Dust Palliative supply and application(Keith Browning)
REGULAR AGENDA
(2) Consider approval of a Site Plan, SP-13-00056, for the demolition and reconstruction of a portion of the office/manufacturing building on the property, located at 1837 E 1450 Road. Submitted by Ryan and Jennifer Schurle, property owners of record. (Dan Warner)
(3) Consider approval to solicit bids for Route 442 improvements from Shawnee County line to Stull
(Keith Browning)
(4) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Lawrence Douglas County Metropolitan Planning Commission 05/13
-Heritage Conservation Council 05/13
-Property Crimes Compensation Board 04/13
(c) Public Comment
(d) Miscellaneous
(5) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, April 17, 2013 with all members present.
PROCLAMATION 04-17-13
Scott Ruf, Director of Emergency Communications, presented the Board with a proclamation declaring the week of April 14-20, 2013 as "National Telecommunicator's Week" in Douglas County. Gaughan moved approval of the proclamation. The motion was seconded by Thellman and carried 3-0.
Ruff presented the following awards in honor of National Telecommunicator's Week:
Director's Award for Excellence
Dispatcher Sonya Navarro
Civilian Meritorious Service Award
Chaplain Paul Taylor
Chaplain John Schmeidler
Chaplain Matt Zimmermann
Chaplain Bob Giffin
Commendation Award
Dispatcher Jennifer Maughan
Dispatcher Heather Belcher
Dispatcher Amber Riordan
Dispatcher Cynthia Carbone
MINUTES 04-17-13
Gaughan moved to approve the minutes of March 4 and April 11, 2013. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 04-17-13
Gaughan moved approval of the following Consent Agenda:
► Commission Order Nos.13-014 and 13-015 (on file in the office of the Clerk); and
► Resolution 13-09 authorizing the submittal of a grant application and to execute a grant contract/agreement with USDA Rural Development, Kansas for a Regional Food Hub Feasibility Study;
► Award bids for various signs, posts and miscellaneous materials as recommended by the Director of Public Works: Awards as follows:
Vulcan (Finished Signs) $13,664.21
National Sign (Sign Blanks) $ 4,515.00
TC & Protection (Cut-Out Lettering) $ 1,837.75
Newman Signs (Steel Posts) $ 4,209.50
J & A Traffic (Telespar Posts) $ 1,808.50
Newman Signs (Temp. Pv'mt Marking) $ 630.00
J & A Traffic (Chip Seal Markers-Yel) $ 735.00
J & A Traffic (Chip Seal Markers-WH) $ 245.00
Newman Signs (Rough Road signs) $ 188.08
Newman Signs (Uneven Lane signs) $ 188.08
Newman Signs (No Center Line signs) $ 2,351.00
BID TOTAL $30,372.12
► Acceptance of the low bid and award the contract for supply and application of 32% magnesium chloride solution for the users fee dust palliative program to Scotwood Industries, Inc. at a unit cost of $0.830 per gallon (total price $49,800).
Motion was seconded by Thellman and carried 3-0.
PLANNING 04-17-13
The Board considered the approval of a Site Plan SP-13-00056, for the demolition and reconstruction of a portion of an office/manufacturing building on property located at 1837 E 1450 Road. The application was submitted by Ryan and Jennifer Schurle, property owners of record. Dan Warner, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.
Staff recommends approval of the site plan with the condition that the applicant execute an intent to consent to Annexation Agreements. The applicant disagrees with the condition.
Warner stated the reason for the condition is the property is in the Urban Growth Area. Horizon 2020 states "noncontiguous parcels of land may be developed subject to the policies of the Comprehensive Plan and upon agreement of the owner to annex at the time the parcel becomes contiguous with the city." Staff implements that policy in the subdivision regulations and alternatively in the Maple Grove Business Park, each parcel has notes on their site plan that the property owner will not protest annexation or the formation of a benefit district for sanitary sewers. Because the applicant disagrees with the condition, staff offered alternative language:
1) The owner(s), executor(s), their successors and assigns, hereby agree not to protest annexation of 1837 E 1450 Road at such time as the City of Lawrence sanitary sewer, lines are constructed within 200 feet of any structure upon said property:
2) The owner(s), executor(s), their successors and assigns, hereby agree not to protest the formation of a benefit district for sanitary sewer improvements.
Ryan Schurle, property owner, stated he is not familiar with the annexation agreement and would like an opportunity to speak with an attorney regarding the condition of the Site Plan. He feels the condition is costly and will delay his project.
After reviewing the Consent Agreement as presented by staff, it was the consensus of the Board the condition is not a regulation but a suggested provision for the site plan. The agreement protects the property owners, giving them the right to share in utilities which the city is required to provide. Flory added to the applicant that when his property becomes contiguous with the city, his property will be annexed.
It is noted there are two outstanding inspections related to building permits taken out in past years. These inspections will need to be completed before a new building permit can be issued.
Gaughan opened the item for public comment. No comment was received.
Flory moved that in light of this unique site plan, he moves to approve Site Plan, SP-13-00056, for the demolition and reconstruction of 7,200 sq. ft. portion of the office/manufacturing building at 1837 E 1450 Road, without the condition imposing the execution of the Annexation and Consent to Annexation Agreements. Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 04-17-13
Keith Browning, Director of Public Works, asked the Board to consider a request to solicit bids for Route 442 improvements from Shawnee County line to Stull, Project No. 2011-9.
Browning stated the scope of this project was reduced during recent CIP discussions to a $1.25 million project. The Board decided to limit improvements to pavement rehabilitation and some safety improvements including culvert replacements/extensions and 3'-wide paved shoulders along the two horizontal curves one-half mile east of Shawnee County. The current cost of construction for this project is $1.3 million, with the increase attributed to engineering costs. Browning asked that the project be approved without further reductions to improvements. However, the cost is over the approved CIP amount.
Browning stated his concern that the additional cost for this project could affect other projects scheduled in the CIP. Sarah Plinsky, Assistant County Administrator, stated the original funds for this project are still listed as a contingency. She agrees to move forward with this project as discussed and stated it d sn't have to take away from other scheduled projects.
Gaughan opened the item for public comment. No comment was received.
Flory moved approval for staff to solicit bids for the construction of Project No. 2011-9, improvements to Route 442 from the Shawnee County line to Stull without any reduction to the current construction project. Motion was seconded by Thellman and carried 3-0.
APPOINTMENT 04-17-13
Thellman moved to reappoint Julia Manglitz and Shelley Hickman-Clark to the Heritage Conservation Council for a first full-term to expire 05/31/16. Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 04-17-13
Gaughan moved to approve accounts payable in the amounts of $428,405.50 to be paid on 04/18/13. Motion was seconded by Thellman and carried 3-0.
Gaughan moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date