Meeting Information
WEDNESDAY, JANUARY 30, 2013
4:00 p.m.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Authorize the Assistant County Administrator to execute an agreement with Travelers for General Liability and Property Coverage in the amount of $481,267 for plan year February 1, 2013 to February 1, 2014;
(c) Consider approval to solicit bids for supply of Rock Aggregates (Keith Browning);
(d) Consider approval to solicit bids for supply of asphaltic concrete (Keith Browning);
(e) Consider approval to authorize staff to access HGAC contract to purchase Public Works Equipment (mower, tractor and gator) (Jackie Waggoner); and
(f) Consider approval to purchase two dump trucks, one Ford F-450 flatbed truck and sprayer for the Public Works (Jackie Waggoner)
REGULAR AGENDA
(2) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Lawrence/Douglas County Health Board 03/13
-Lawrence Douglas County Metropolitan Planning Commission 05/13
-Heritage Conservation Council 05/13
-Property Crimes Compensation Board 04/13
(c) Public Comment
(d) Miscellaneous
(3) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, January 30, 2012 with all members present.
CONSENT AGENDA 01-30-13
Gaughan moved approval of the following Consent Agenda:
► Authorized the Assistant County Administrator to execute the agreement with Travelers for General and Liability Insurance Coverage in the amount of $481,267;
► Authorized staff to solicit bids for supply of crushed rock aggregates for the 2013 maintenance season;
► Authorized staff to solicit bids for supply of asphaltic concrete mix for the 2013 maintenance season;
► Authorized staff to access the HGAC contracts and approve the following purchases for the Public Works Department:
Sellers Equipment - Mower $19,788.40
Heritage Tractor - Tractor & Gator $95,396.54
Total Equipment Cost $115,184.94
► Authorized the purchase of two dump trucks, one Ford F-450 flatbed truck, and a sprayer to set on the flatbed for the Public Works Department using MACPP contractors:
Diamond International $364,114.00
Shawnee Mission Ford $ 37,085.00
Fairbanks Equipment $ 12,590.88
Total Equipment Cost $413,789.88
Motion was seconded by Thellman and carried 3-0.
ZONING & CODES/WALK-ON ITEM 01-30-13
Linda Finger, Interim Director of Zoning and Codes, asked the Board to consider approving Subdivision Regulations exemptions to developed parcels on approved private roads.
Staff recommended the following Proposed Administrative Policy:
Residentially developed land parcels on record at the Register of Deeds on or before December 31, 2006 that take access from an approved private road, with a recorded easement at the Register of Deeds office on or before December 31, 2006, are eligible for property division under section 11-101(d) (2) EXEMPTIONS of the Subdivision Regulations without meeting or complying with:
- the Access Management Regulations (Chapter IX, Article 5 of the County Code), minimum (public) road frontage and minimum spacing requirements; and
- the Height, Area and Bulk Requirements in section 12-318 of the Zoning Regulations (Chapter XII, Article 3 of the County Code), minimum dimensional requirements.
Undeveloped land parcels on record at the Register of Deeds on or before December 31, 2006 that take access from an approved private road, with a recorded easement at the Register of Deeds office on or before December 31, 2006, are eligible for property division under section 11-101(d)(2) EXEMPTIONS of the Subdivision Regulations for non-residential building permit purposes.
There was discussion that the minimum road frontage issue isn't a concern on private roads as those roads are not maintained by the County. Because these private roads were approved prior to the adoption of the Access Management Regulations (AMR) adopted in October 2006 and are on record, it was the consensus the Board agrees with Staff recommendation.
Gaughan opened the item for public comment. No comment was received.
Flory moved to approve staff's recommendation for the Proposed Administrative Policy as listed above to interpret private road access for road easement recorded prior to December 31, 2006. Motion was seconded by Thellman and carried 3-0.
APPOINTMENT 01-30-13
Flory moved to appoint Carol Seager to the Lawrence-Douglas County Health Board for a three-year term to expire 03/31/16. Motion was seconded by Thellman and carried 3-0.
ACCOUNTS PAYABLE 01-30-13
Gaughan moved to approve accounts payable in the amount of $1,718,381.36 to be paid on 01/31/13. Motion was seconded by Flory and carried 3-0.
Gaughan moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date