Meeting Information
4:00 p.m.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider approval of agreement relating to Marketing Campaign to attract and retain retirees (Jim Flory);
(c) Approve fuel contract recommendations (Jackie Waggoner)
(d) Consider a Design Service Agreement for Reconfiguration of Office Space for Emergency Communications Center and Emergency Management (Jackie Waggoner)
REGULAR AGENDA
(2) The Food Policy Council Year-in-Review report (Eileen Horn)-No backup
(3) Consideration of Dust Palliative Program for 2013 (Keith Browning)
(4) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Public Comment
(d) Miscellaneous
RECESS
RECONVENE
6:35 p.m.
(5) Consider detailed reclamation plan for Phase VI of the Big Springs Quarry, 2 North 1700 Road. Plans submitted by Professional Engineering Consultants, PA for Mid-States Materials, quarry operator. Bonnie M. Nichols is the property owner of record. (Mary Miller will present the item)
(6) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, January 16, 2012 with all members present.
CONSENT AGENDA 01-16-13
Gaughan moved approval of the following Consent Agenda:
► Commission Order No. 13-005 and 13-006 (on file in the office
of the Clerk);
► Authorized the County Administrator to enter into an agreement with the KERN Group Inc., to implement a marketing plan and campaign, sharing costs with the City of Lawrence. The total cost of the contract is $34,500. The County's share of costs of this initial work is $17,250;
► The Board received a fuel contract update from the Douglas County Purchasing Director, authorizing staff to continue a contract with Capital City Oil to purchase 50% of our fuel volume using the "fixed cost plus" over the daily OPIS, and based on staff's recommendation, participate in fixed rate hedge contracts committing 50% of our diesel and unleaded fuel. Given the market volatility, the Board authorized the County Administrator to approve up to 75% participation; and
► The Board waived the formal bidding process and approved a contract for design services with Treanor Architects for 9.5% of the cost of construction with a cap not-to-exceed $35,000.
Motion was seconded by Thellman and carried 3-0.
SUSTAINABILITY 01-16-13
Eileen Horn, Sustainability Coordinator, and the following members (Bill Wood, Cole Cottin, Daniel Poull and Rita York) of the Food Policy Council gave a Year End Review for 2012 to the Board highlighting next year's Common Ground Program and the possibility of a Food Hub for Douglas County.
PUBLIC WORKS 01-16-13
Thellman moved to continue brokerage of a dust palliative program with 2013 user fees set at $1.40/linear foot ($1.00/l.f. for dust palliative material and water, and an additional $0.40/l.f. user fee to cover road preparation costs), plus an administrative fee of $60.00 per applicant, and a late fee of $15.00 per application submitted after the deadline; and permission to advertise for bidders once the process has been completed; and authorized the Public Works Director to treat 7.5 miles of rock roads due to safety concerns of limited visibility funded from the 2013 Road and Bridge Fund 201. Motion was seconded by Flory carried 3-0
MISCELLANEOUS 01-16-13
Keith Browning, Director of Public Works, notified the Board it might be proposed that the County arrange for independent groundwater testing associated with the Eudora Sandpit operation with the sandpit operator paying the cost of the testing. The Board asked that any information associated with a request of this type be referred to the County Administrator for review.
ACCOUNTS PAYABLE 01-16-13
Flory moved to approve accounts payable in the amounts of $287,634.64 to be paid on 01/17/13, and $240,965.90 paid on 01/10/13. Motion was seconded by Thellman and carried 3-0.
RECESS 01-16-13
At 4:45 p.m., the Board recessed until 6:35 p.m.
RECONVENE 01-16-13
AT 6:35 p.m., the Board reconvened.
PLANNING 01-16-13
The Board considered a detailed reclamation plan for Phase VI of the Big Springs Quarry, located at 2 North 1700 Road. The plans were submitted by Professional Engineering Consultants, PA for Mid-States Materials, quarry operator. Bonnie M. Nichols is the property owner of record. Mary Miller, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.
Eric Bettis, Big Springs Quarry, presented that Board with an aerial presentation of their completed reclamation efforts. Phases 1, 2 and 2a have been reclaimed. Bettis discussed building a haul road from phase 6 to Phase 1 to the crushing center. They would like to access phase 6 before Phase 3 to save from building a second haul road to serve phase 4.
After discussion, Gaughan moved to approve the detailed reclamation plans for Phase 6 as recommended by staff subject to the following condition:
1. The following revisions made to the reclamation plans:
a. Remove the berm shown along N 1700 Road/Route 442.
Motion was seconded by Flory and carried 3-0.
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date