Meeting Information
NOTE: The Sandpit application that was originally scheduled to be discussed on January 2 has been postponed due to technical notification errors. As a result the application will be heard again by the Lawrence-Douglas County Metropolitan Planning Commission on January 28 or January 30, 2013. Consideration by the County Commission will be scheduled sometime in February.
4:00 p.m.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Cereal Malt Beverage License for the Clinton Store (Clerk's Office);
(c) Consider approval of text amendments TA-8-10-11 Special Events Permits and TA-8-11-11 Agritourism to the Zoning Regulations and Resolutions amending the Zoning Regulations
that are associated with each text amendment. (Mary Miller/Linda Finger);
(d) Consider maintenance contract for outdoor warning sirens (Jackie Waggoner);
(e) Consider recommendation of contract for hazardous material functional exercise at Douglas County jail (Jackie Waggoner);
(f) Consider recommendation of Vehicle Purchase of a 2013 Ford Explorer for Sheriff's Office
(Ken McGovern);
(g) Consider approval of Final Plat for Farmland property (Craig Weinaug); and
(h) Consider acquisition of permanent road easement for structure no. 7.51N-18.00E (Michael Kelly)
REGULAR AGENDA
(2) CUP-12-00222: Consider a Conditional Use Permit for Hoyt Boat Storage, located at 32 N 1000 Rd. Submitted by Timothy K Hoyt, property owner of record. Planning Commission forwarded with a 10-0 vote for recommendation of approval.
(3) Public Hearing to receive public comment on the use of construction management at-risk services for the construction of a new public works facility subject to a subsequent request for qualifications and proposals. (Sarah Plinsky)
(4) Consider appointments to Codes Board of Appeals-No backup
(5) (a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
-Bicycle Advisory Committee 12/2012 (eligible for reappointment)
-Douglas County Food Policy Council (all eligible for reappointment)
-Lawrence/Douglas County Advocacy Council on Aging 10/2012 (replacement)
(c) Public Comment
(d) Miscellaneous
(6) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, January 2, 2013 with all Commissioners present.
CONSENT AGENDA 01-02-13
Gaughan moved approval of the following Consent Agenda item:
► Commission Order No.13-001 and 13-002(on file in the office of the Clerk);
► Resolution 13-01 granting a cereal malt beverage license to The Clinton Store located at 598 N 1190 Road, Lawrence;
► 2013 outdoor warning siren maintenance agreement in the amount of $22,989.60 with Blue Valley Public Safety;
► Contract in the amount of $25,000 with Ascenttra for the development of a hazardous materials functional exercise;
► Authorized Sheriff to complete the purchase a 2013 Ford Explorer in total amount of $25,608 from Shawnee Mission Ford using the MACPP joint vehicle bid;
► Final Plat for Farmland Property; and
► Contract for Highway Purposes for Acquisition of Easement on Project No. 07511800; Road No. 566 (E1800 Rd); Tract No. 3 with V-Bar-T Ranch LLC, 100 S Parker Street, Olathe, Kansas;
Motion was seconded by Thellman and carried 3-0.
Pulled from Consent Agenda
PLANNING 01-02-13
The Board considered the approval of TA-8-10-11, text amendments for Special Events Permits and TA-8-11-11, text amendments for Agritourism to the Zoning Regulations and Resolutions amending the Zoning Regulations that are associated with each text amendment.
Linda Finger, Interim Director of Zoning and Codes, explained the updated version the Commissioners received shows minor language cleanup.
Gaughan opened the item for public comment. No comment was received.
Gaughan moved to approve Resolution 13-02 adopting text amendments to the Zoning Regulations for the unincorporated territory of Douglas County, Kansas, pertaining to agritourism uses; and Resolution 13-03 adopting text amendments to the Zoning Regulations for the unincorporated territory of Douglas County, Kansas, pertaining to special events and revisions to temporary business permits. Motion was seconded by Flory and carried 3-0.
PLANNING 01-02-13
The Board considered the approval of CUP-12-00222, a Conditional Use Permit for Hoyt Boat Storage, located at 32 N 1000 Road. The application was submitted by Timothy K Hoyt, property owner of record. The Planning Commission approved the item on a 10-0 vote. Mary Miller, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.
Miller stated the property contains a residence and a large agricultural building which consists of a barn and a horse arena connected by a breezeway. The applicant proposes to convert the horse arena to an enclosed boat storage facility. No physical changes are being proposed to the site. There is no projected increase in traffic along N 1000 Road.
Gaughan opened the item for public comment. No comment was received.
Gaughan moved to approve CUP-12-00222, a Conditional Use Permit for Hoyt Boat Storage, located at 32 N 1000 Road. Motion was seconded by Thellman and carried 3-0.
ADMINISTRATIVE SERVICES/NEW PUBLIC WORKS FACILITY 01-02-13
Gaughan moved to open a public hearing to receive public comment on the use of the construction management at risk (CMR) option for building the new public works facility, subject to a subsequent request for qualifications and proposals. Motion was seconded by Thellman and carried 3-0.
Sarah Plinsky, Assistant County Administrator, explained this is a process needed before issuing a RFP for the new public works facility. If approved, notification will be printed in the county newspaper.
No public comment was received.
It was the consensus of the Board to move forward with the RFP process.
Flory moved to appoint Commissioners Nancy Thellman, Sarah Plinsky, Keith Browning, Terese Gorman and Eileen Horn to the project evaluating committee for this project, and the Board approves the alternative project delivery program set forth in the memo by council. Motion was seconded by Gaughan and carried 3-0.
APPOINTMENT 01-02-13
Flory moved to appoint Larry Wedman; Stephen Lane; Frank Rhodes, Wayne Foster and Don Orlowski to the Codes Board of Appeals with staggered terms. Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 01-02-13
Gaughan moved to approve accounts payable in the amount of $262,044.44 to be paid on 01/03/13; and payroll in the amounts of $820,828.11 paid on 08/24/12, $1,457.82 paid on 08/24/12, $29,770.20 paid on 08/31/12, $774,157.30 paid on 09/07/12, $833,870.84 paid on 09/21/12, $778,943.41 paid on 10/05/12, $769,545.87 paid on 10/19/12, $779,928.70 paid on 11/02/12, $120,06 paid on 11/16/12, $857,697.59 paid on 11/16/12, $4,353.74 and $159.50 paid on 11/21/12, $814,248.40 paid on 11/30/12, $42,326.97 paid on 12/07/12, $125.00 paid on 12/10/12, $635.00 and $831,454.21 paid on 12/14/12, $785,996.77 and $178.80 paid on 12/28/12; FICA in the amounts of $60,079.84 paid on 08/24/12, $56,442.85 paid on 09/07/12, $61,003.52 paid on 09/21/12, $56,816.08 paid on 10/05/12, $56,088.22 paid on 10/19/12, $56,892.39 paid on 11/02/12, $62,477.18 paid on 11/16/12, $62,114.19 paid on 11/30/12, $36.85 paid on 12/07/12, $60,341.66 paid on 12/14/12, and $56,146.68 paid on 12/28/12; and KPERS in the amounts of $89,625.26 paid on 08/24/12, $86,894.94 paid on 09/07/12, $97,034.58 paid on 09/21/12, $87,954.96 paid on 10/05/12, $86,148.74 paid on 10/19/12, $87,028.34 paid on 11/02/12, $91,445.37 paid on 11/16/12, $93,165.62 paid on 11/30/12, $94,235.20 paid on 12/14/12; $88,539.47 paid on 12/28/12. Motion was seconded by Thellman and carried 3-0.
APPOINTMENT 01-02-13
Flory moved to reappoint the following members to the Food Policy Council Board for an additional three-year term: Brenna Wulfkuhie (At-Large positions); Dennis Highberger (At-Large position); Ashley Jones-Wisner (At-Large position); Diane Fishburn (Agricultural Producer position); Rick Martin (Retail Food Outlet Poisition); Bill Wood (Extension Service position); and Cole Cottin (NGO-Local Food Systems position). Motion was seconded by Thellman and carried 3-0.
APPOINTMENT 01-02-13
Gaughan moved to reappoint Chad Foster to a second three-year term to the Bicycle Advisory Committee. Motion was seconded by Thellman and carried 3-0.
APPOINTMENT 01-02-13
Flory moved to appoint Heather Courtney, Baldwin City, to the Lawrence/Douglas County Advocacy Council on Aging filling the unexpired term of Scott Schulz. Motion was seconded by Flory and carried 3-0.
Gaughan moved to adjourn. Motion was seconded by Thellman and carried 3-0
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date