Meeting Information
Amended Agenda 07-16-12
WEDNESDAY, JULY 18, 2012
4:00 p.m.
-Consider approval of the minutes of June13 and June 27, 2012.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider and Approve FY13 Final Community Corrections Budget Details & Summary with Signatory Approval (Deborah Ferguson);
(c) Douglas County E-Community County request (Collin Bielser);
(d) Consider approval for an increase of $675 to Blackmore &Glunt, providing a new total cost of $34,849, for a boiler at the United Way. (Jackie Waggoner)
REGULAR AGENDA
(2) Consider partnering with Baldwin City on KDOT Corridor Management Project US-56 at Route 14 (High Street) intersection geometry improvement (Keith Browning)
(3) Consider approval of a utility Relocation Agreement for US-56 improvements from Bullpup Drive west through E 1600 Road intersection near Baldwin City Project no. 56-23 KA-2294-01.
(Keith Browning)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Public Comment
(d) Miscellaneous
(5) Adjourn
6:00 - 8:00 p.m. - KLWN is sponsoring a "Meet the Candidates" at Teller's Restaurant, 746 Massachusetts Street. Commissioners Thellman and Flory will be participating. No county business will be conducted.
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday,
July 18, 2012 with all members present.
MINUTES 07-18-12
Gaughan moved to approve the minutes of June 13 (as amended) and June 27, 2012. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 07-18-12
Gaughan moved approval of the following Consent Agenda items:
► Commission Order No. 12-028 (on file in the office of the Clerk); and
► FY2013 Final Community Corrections Budget Details and Summary;
► Allocation of $10,000 toward the development of the Baldwin City RV park through a low-interest rate loan to be fixed at 4.25% for 20 years, and would be administered by the Douglas County E-Community program on behalf of Douglas County; and
► An increase of $675 .00 to Blackmore & Glunt, providing a new total cost of $34,849 for a boiler at the United Way building (originally approved by the Board on 06/20/12).
Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 07-18-12
The Board considered the approval of a utility Relocation Agreement for US-56 improvements from Bullpup Drive west through E 1600 Road intersection near Baldwin City Project No. 56-23 KA-2294-01. Keith Browning, Director of Public Works, presented the item.
Browning stated the above referenced project required the relocation of existing Rural Water District No. 4 (RWD4) waterlines at the estimated cost of $55,648. With the anticipated relocation costs, the County's estimated total for the project is now $109,000 (60%) with Baldwin City's total estimated at $73,000 (40%). KDOT is paying 100% of construction and construction engineering costs. The current Douglas County CIP allocates $87,000 for this project.
Browning stated the final terms of the agreement will come back to the Board for approval, but at this time he is seeking the Board's willingness to share the local costs associated with relocating the waterline before KDOT proceeds with the final plans.
Gaughan opened the item for public comment. No comment was received.
Flory moved to approve Douglas County to participate in a 60/40% share with Baldwin City for the local costs of the waterline relocation which included rights of way costs as stipulated as local costs by the State of Kansas. Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 07-18-12
The Board considered a request from Baldwin City to partner on KDOT Corridor Management Project at US-56 and the Route 14 (High Street) intersection. Keith Browning, Director of Public Works, presented the item.
Browning stated Baldwin City applied for and was awarded funding from KDOT for this project. Baldwin City requests Douglas County's participation.
The south side of the intersection is in the city limits, the north side is in the unincorporated area. Under the Corridor Management construction program, KDOT would pay for all construction costs, with local entities responsible for engineering, right-of-way acquisitions and utility relocation costs. Baldwin City estimated the local costs to be $200,000. The proposed improvement would: realign the intersection so Route 14 intersects US-56 at a right angle and would add auxiliary turn lanes to both US-56 and Route 14; provide a new road segment on the north side of US-56 allowing for a city street extension; and realigns N250 Road on the north/east side of the intersection.
Browning stated it seems reasonable for Douglas County to fund 40% of the local costs for this project at the estimated cost of $80,000 since we have several partnerships already in progress with the City of Baldwin with higher funding percentages.
Flory asked if there was something in the CIP that would highly impact this project. Browning said there was not.
Thellman clarified that the City of Baldwin applied for this corridor funding without asking the County and asked if this is normal procedure. Browning responded "no" typically Baldwin City would ask for our participation first.
Gaughan opened the item for public comment. No comment was received.
Flory moved to approve a 40 %(County)/60% (City) split for local costs associated with the above referenced project. Motion was seconded by Thellman and carried 3-0.
ACCOUNTS PAYABLE 07-18-12
Gaughan moved to approve accounts payable in the amounts of $4,439,316.9 to be paid on 07/19/12. Motion was seconded by Thellman and carried 3-0.
APPOINTMENT 07-18-12
Flory moved to appoint Christine A. Stegall to the Community Corrections and Youth Services Advisory Board for a two-year term to expire August 2014. Motion was seconded by Thellman and carried 3-0.
WALK ON ITEM 07-18-12
Diane Stoddard, Assistant City Manager of Lawrence, asked the County to waive their right for notification for a public hearing set to receive the 9th and New Hampshire TIF project scheduled for July 24, 2012 at the City Commission. All neighbors were notified according to statute except Douglas County and the local school board.
Gaughan opened the item for public comment. No comment was received.
Flory moved to waive the notice required by the TIF Act regarding notice from the City of Lawrence for a public hearing scheduled on July 24, 2012 to consider establishing a TIF District at 9th and New Hampshire Streets. Motion was seconded by Gaughan and carried 3-0.
Gaughan moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date