Meeting Information
Amended Agenda 05/29/12
WEDNESDAY, MAY 30, 2012
4:00 p.m.
-Convene
-Consider approval of a proclamation declaring the week of June 3-9, 2012 as "Relay for Life Week"
(Betty Parks)
-Consider approval of the minutes for April 25, May 9 and May 16, 2012
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) approval of the low bid from Cargill Salt for the supply of 1,500 tons of highway de-icing salt at a total cost of $74,970.00.(Keith Browning);
(c) Authorization for the Public Works Director to act as Douglas County's authorized representative in submitting an application for federal assistance for the purchase cost of a 3-sided precast concrete culvert to replace Structure No. 05.54N-17.50E (Keith Browning);
REGULAR AGENDA
(2) Discuss possible treatment of Eurasian Watermilfoil at Lone Star Lake (Keith Browning)
(3) Consider revised Project Agreement for Corridor Management funding for US-56 reconstruction from Bullpup Drive west through E 1600 Road intersection near Baldwin City; Project No. 56-23 KA-2294-01 (Keith Browning)
(4) Consider participating with City of Eudora on improvements to N 1300 Road (Keith Browning)
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
-Heritage Conservation Council (2) Positions - 05/12
-Douglas County Representative to the Johnson County Sunflower Community
Redevelopment Authority 10/12
(c) Public Comment
(d) Miscellaneous
RECESS
RECONVENE
6:35 p.m.
(6) Public Hearing on the application for a Temporary Business Permit for the 156th Anniversary of John Brown's battle at Black Jack Battlefield and Nature Park calendar events scheduled for June 2, 2012. (Linda Finger)
(7) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, May 30, 2012 with all members present.
PROCLAMATION 05-30-12
Gaughan read and moved to approve a proclamation declaring June 3-9, 2012 as "Relay for Life" week in Douglas County. Motion was seconded by Thellman and carried 3-0.
MINUTES 05-30-12
Gaughan moved to approve the minutes of April 25, May 9 and May 16, 2012. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 05-30-12
Gaughan moved approval of the following Consent Agenda items:
► Commission Order Nos. 12-021, 12-022 and 12-023 (on file in the office of the Clerk); and
► Acceptance of the low bid from Cargill Salt for the supply of 1,500 tons of highway de-icing salt at the total cost of $74,970.00. Bid received are listed below:
Vendor Quantity (tons) Unit Cost Total Cost
Cargill Salt 1,500 $49.98 $ 74,970.00
Central Salt 1,500 $50.59 $ 75,885.00
Independent Salt 1,500 $52.98 $ 79,470.00
Hutchinson Salt 1,500 $61.42 $ 92,130.00
North American Salt 1,500 $89.62 $ 134,430.00
Morton Salt 1,500 No Bid $ 0.00
► Authorized the Public Works Director to act as Douglas County's authorized representative in submitting an application for federal assistance for the purchase cost of a 3-sided precast concrete culvert to replace Structure No. 05.54N-17.50E.
Motion was seconded by Thellman and carried 3-0.
LONE STAR LAKE/PUBLIC WORKS 05-30-12
Richard Sanders, Kansas Department of Wildlife and Parks; and John Landon, Noxious Weeds Director; discussed the possible treatment of Eurasian Watermilfoil at Lone Star Lake with herbicides. This aggressively growing plant cannot be treated organically like the curly leaf pond weed. The suggested herbicides are 2-4D and Aquathol K. Without treatment, the plant will kill fish due to oxygen depreciation.
Gaughan asked if other Kansas lakes have this problem. Sanders replied, Yates Center recently spent $30,000 to treat the plant because they let the problem go too long.
Flory moved to authorize the County Administrator to decide on a safe, cost effective chemical treatment for the EWM and to authorize the treatment after speaking with the Commission. Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 05-30-12
The Board considered approving the revised Project Agreement for Corridor Management funding for US-56 reconstruction from Bullpup Drive west through E 1600 Road intersection near Baldwin City; Project No. 56-23 KA-2294-01. Keith Browning, Director of Public Works, presented the item.
Since the Board executed the agreement with KDOT regarding Project No. 56-23, KDOT has expressed interest in lowering the profile of the highway through the hill just east of the E1600 Road intersection to accommodate 60 mph design speed. Under the revised contract, KDOT is willing to pay the construction engineering costs, which will offset the additional right-of-way costs assumed by Douglas County due to changes in the highway profile.
The new project cost from Douglas County is $70,000 (60%) and Baldwin City $45,000 (40%).
Gaughan opened the item for public comment. No comment was received.
It was the consensus of the Board that they agreed with the contract changes.
A revised contract will be brought back before the Board for approval.
PUBLIC WORKS 05-30-12
Keith Browning, Public Works Director, presented the Board with a request from the City of Eudora for Douglas County to participate in the cost to resurface N 1300 Road (20th Street in Eudora) between E 2100 Road (Winchester Road) and Route 1061 (Church Street).
Browning said the City of Eudora wants to chip/seal Winchester Road for an estimated cost of $40,000. Eudora proposes the County participate by paying the contract costs with a cap at $45,000 and the City of Eudora will pay for the rock and double chip/seal estimated at $67,000. The road has been problematic for some time. Once improved, the City of Eudora will maintain it. Browning stated there is funding in the CIP for a road contingency item.
Gaughan opened the item for public comment. No comment was received.
Flory moved to authorize the participation with the City of Eudora in surfacing improvements on N 1300 Road (20th Street) from E 2100 Road (Winchester Road) to Route 1061 (Church Street) and on E 2100 Road (Winchester Road) from N 1300 Road (28th Street) to the K-10 overpass. Douglas County's participation is limited to paying 100% of any required contract costs up to a maximum $45,000, and the County's participation is conditioned upon the City of Eudora assuming full maintenance of both roadway sections. Motion was seconded by Thellman and carried 3-0.
ACCOUNTS PAYABLE 05-30-12
Gaughan moved to approve accounts payable in the amounts of $232,216.62 paid on 05/24/12 and $335,400.62 to be paid on 05/31/12. Motion was seconded by Thellman and carried 3-0.
APPOINTMENTS 05-30-12
Thellman moved to appoint Dennis Domer and reappoint Larry McElwain to the Heritage Conservation Council for three-year terms to expire on 05/31/2015. Motion was seconded by Flory and carried 3-0.
RECESS 05-30-12
At 4:40 p.m., Gaughan moved to recess until 6:35 p.m. motion was seconded by Thellman and carried 3-0.
RECONVENE 05-30-12
The Board reconvened at 6:35 p.m.
ZONING & CODES/PUBLIC HEARING 05-30-12
The Board conducted a Public Hearing on the application for a Temporary Business Permit for the 156th Anniversary of John Brown's battle at Black Jack Battlefield and Nature Park calendar event scheduled for June 2, 2012. Linda Finger, Interim Zoning and Codes Director, presented the item.
Finger gave a brief presentation on the description of the proposed event. The Commissioners agreed to provide a water truck to water down a portion of E 2000 Road, from 56 Highway south to the entrance of the event as a courtesy to the neighbors to help control the dust stirred from traffic attending the event and for safety purposes.
John Nichols, applicant, spoke about meeting the requests by Richard Ziesenis, Health Department.
Gaughan opened the item for public comment.
Don Huitink, 139 E 2000 Road, stated he opposed some of the activities for health reasons. His main concerns were billowing dust and traffic turning around in private driveways. He also stated he felt he had a limited opportunity to respond to the hearing and the County gives preferential treatment to certain organizations in the County and not to all citizens. Huitink gave a list of suggestions to the Commissioners for the event.
The Commission responded by offering to address the requests by offering "no trespassing" signs to the neighboring property owners who want them; watering a portion of E 2000 Road prior to the event; and requesting a traffic control person be designated to direct attendees to the parking facilities for the event.
Flory moved to approve the Temporary Business Permit for the Black Jack Battlefield and Nature Park to conduct the 156th Anniversary of John Brown's Battle at Black Jack, Dawn of the Civil War event to be held on June 2, 2012. Motion was seconded by Thellman and carried 3-0.
Gaughan moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date