Meeting Information
4:00 p.m.
-Convene
-Consider approval of a Proclamation for "National Public Safety Telecommunications Week"
April 8-14, 2012 (Scott Ruf)
-Announce 2012 Dispatcher of the Year (Scott Ruf)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of 2012 Emergency Communications Annual Report (Scott Ruf)
-backup to follow next week
(c) Consent Agenda approval to accept the low bid and award the contract for supply and application of 32% magnesium chloride solution for the user fee dust palliative program to Scotwood Industries, Inc. at a unit cost of $0.804 per gallon. (Keith Browning);
(d) Consider resolution authorizing installation of a gate across E200 Road immediately north of N450 Road (Michael Kelly);
(e) Consider approval of a Force Account proposal in the amount of $34,072.67 to provide construction engineering services for Project No. 23 C-0059-01, reconstruction of the Route curve at N 1150 Road. (Keith Browning),
(f) Consider approval to accept low bid in the amount of $61,296.00 to replace a chiller compressor at the Correction facility. (Jackie Waggoner/David Sparkes);
(g) Consider approval of a resolution authorizing the offering for sale of general obligation refunding bonds of Douglas County, Kansas and (2) certificate deeming preliminary official statement final (3) and authorize staff to finalize the subscription of purchase of United States Treasury Time Deposit Securities, State and Local Government Series as directed by the Board at the April 4, 2012 Commission meeting. (Sarah Plinsky); and
(h) Consider approval of a resolution amending Resolution 11-28, Special Assessment on Berry Plastics facility (Jamie Shew)
REGULAR AGENDA
(2) Presentation on Immediate Response Information system (IRIS) - Call Notification System (Jillian Rodrigue)
(3) Consider approval of agreement with KDOT for Project No. 23 C-4123-01, the replacement of the Route 1057 bridge over the Wakarusa River. (Keith Browning)
(4) Consider approval 2012 2912 health insurance plan and rates (Sarah Plinsky)
(5) Consider directing staff to issue a RFP for architectural services for a future public works building (Sarah Plinsky)
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
-Lawrence-Douglas County Metropolitan Planning Commission - 05/12
-Property Crimes Compensation Board - 04/12
-Heritage Conservation Council (2) Positions - 05/12
(c) Public Comment
(d) Miscellaneous
(7) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, April 11, 2012 with all members present.
PROCLAMATION 04-11-12
Gaughan moved to approve a proclamation declaring the week of April 8-14, 2012 as "National Public Safety Telecommunications Week." Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 04-11-12
Gaughan moved approval of the following Consent Agenda for items:
► Accepted the low and award the contract for supply and application of 32% magnesium chloride solution for the user fee dust palliative program to Scotwood Industries, Inc. at a unit cost of $0.804 per gallon;
► Force Account Proposal in the amount of $34,072.67 to provide construction engineering services for Project No. 23 C-0059-01, reconstruction of the Route 6 curve at n 1150 Road;
► Accepted low bid in the amount of $61,296 with Johnson Controls to replace a chiller compressor at the Correction Facility; and
► Resolution 12-11 of the Board of County Commissioners of Douglas County, Kansas amending the payment dates of the special assessment of the Berry Plastics Special Benefit District within Douglas County, Kansas, previously approved by Resolution No. 11-28;
► Resolution 12-12 providing for the installation of a gate on E200 Road (Permanent Road Record No. 33D) in Marion Township;
Motion was seconded by Thellman and carried 3-0.
EMERGENCY COMMUNICATIONS 04-11-12
Scott Ruf, Director of Emergency Communications, made a presentation to the Board on the 2012 Emergency Communications Annual Report and discussed changes made to the Emergency Communications department since his hire in June 2011. Changes included restructuring the dispatch office to include supervisor level positions, meeting maximum staffing level, and adjusting hours to allow more weekends off. He explained the changes the department is experiencing due to changes in technology with the use of cell phones to make 911 calls as opposed to using land lines.
Gaughan moved to approve the 2012 Emergency Communications Annual Report. Motion was seconded by Thellman and carried 3-0.
EMERGENCY MANAGEMENT 04-11-12
Jillian Rodrigue, Emergency Communications, made a presentation on Immediate Response Information System (IRIS), a call notification system purchased by the Northeast Region Homeland Security Council (NERHSC) through grant funds. The contract with IRIS is valid through 2014 at which time a new contract must be established by the NERHSC or a local government entity or the service will be cancelled.
It is the desire of the NERHSC to extend the contract, but the grant funding allocations are uncertain. The annual cost per user is approximately $1.50. At this time there is no charge to the County through the end of the 2014 contract. Rodrigue asked for confirmation from the Board for Emergency Communications to promote the service to Douglas County residents.
There was discussion on the possibility that future funding could fall back on the County, whether the service would be budgeted, if Douglas County would want to continue with the present service provider and how much control Douglas County has in selecting a provider.
Gaughan opened the item for public comment. No comment as received.
It was the consensus of the Board for Emergency Communications to move forward with promoting the IRIS notification service as there is no cost to the County at this time. The County has two years to evaluate the success of the program.
Note: It was the consensus of the Board for the Director of Emergency Communications to report back to the Board at the May 9, 2012 meeting on what notification options were being used to publicize the service.
PUBLIC WORKS 04-11-12
The Board considered the approval of an agreement with KDOT for the County to cover additional local costs associated with Project No. 23 C-4123-01, the replacement of the Route 1057 bridge over the Wakarusa River. Keith Browning, Director of Public Works, presented the item.
Due to an oversight by KDOT on the amount of federal funding currently available to Douglas County for the Route 1057 bridge project, the County is responsible for an estimated $546,000, in addition to the $563,000 previously approved. The construction cost plus KDOT engineering cost is estimated to be $2,812,000, and federal funds were to cover 80% ($2,249,600) and the County was to remit $563,000 ($562,400 rounded up) to KDOT. According to the agreement, Douglas County is responsible for all costs exceeding $2,371,788. KDOT will allow the County to pay local costs exceeding $563,000 with future federal funds. Douglas County's available federal obligation authority for this project is $1,897,430.
Gaughan opened the item for public comment. No comment was received.
Flory moved to approve the agreement with KDOT concerning Project No. 23 C-4123-01, the replacement of the Route 1057 bridge over the Wakarusa River. Motion was seconded by Thellman and carried 3-0.
HEALTH INSURANCE BENEFITS/ADMINSTRATIVE SERVICES 04-11-12
The Board considered the approval of the 2012-2013 health insurance plan and rates. Sarah Plinsky, Assistant County Administrator, presented the item.
The following changes were proposed by the Douglas County employee Health Insurance Committee.
Benefit
Current Benefit
Potential Benefit
Network Office Visit Copay
$15.00
$25.00
Network Deductible
$0
$0
Network OOP Maximum
$1,300 single
$2,600 family
$1,800 single
$3,600 family
Coinsurance
In network: 80/20
Out of Network: 60/40
In network: 80/20
Out of Network: 50/50
ER Copay
$50 copay, then 80%
$200 copay, then 80%
Prescription Drug co-pays
$8.00 generic
$35.00 brand
$8.00 generic
$35.00 Preferred brand
$50.00 Non-preferred brand
Staff is also recommending the Estimated Premium Equivalents be set at the following levels.
Total Cost (per month)
Employee Portion (per month)
Retiree Portion (per month)
2011-2012
2012-2013
2011-2012
2012-2013
2011-2012
2012-2013
Employee Only
$545.15
$568.95
$30.00
$42.00
$300.00
$313.00
Employee + 1
$1,066.20
$1,112.75
$186.50
$209.80
$587.00
$612.00
Family
$1,524.01
$1,590.55
$258.00
$291.30
$839.00
$875.00
The equivalents are based on the inclusion of the Delta Dental network and the Humana stop loss coverage.
It was discussed that the possibility of a deductable on the plan is great. Staff is also looking at a wellness program for employees to help reduce long-term health care expenses.
Gaughan opened the item for public comment. No comment was received.
Flory moved to approve the rates set forth in the memo and the plan presented (as listed above). Motion was seconded by Gaughan and carried 3-0.
ADMINISTRATIVE SERVICES/PUBLIC WORKS 04-11-12
The Board considered the approval to issue a RFP for architectural services (through the total design process) for a future consolidated public works facility. The architect will perform an additional space study analysis and other preliminary work needed to provide staff with a firm budget estimate and schematic design. Once the design is completed and the budget estimate prepared, the Commission will have the information needed to move forward with the project. Staff also recommends the County utilize the Construction Manager (CM), at risk design and construction method, which allows the owner or client of the project to choose the CM before the design is complete so the architect and CM can work together on the design.
Thellman moved to approve staff going forward with issuing the RFP for architectural services as described above for a future consolidated public works facility. Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 04-11-12
Gaughan moved to approve accounts payable in the amount of $444,189.36 to be paid on 04/12/12 and a manual check in the amount of $100.00 paid on 04/10/12. Motion was seconded by Flory and carried 3-0.
Gaughan moved to adjourn the meeting; Thellman seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date