Meeting Information
Amended Agenda
WEDNESDAY, MARCH 14, 2012
4:00 p.m.
-Consider approval of the minutes for February 29, 2012.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider recommendation for vehicle purchase of one 2012 Dodge Caravan and one 2012 Chevrolet, 15 passenger van for the Sheriff's Office (Ken McGovern);
(c) Consider approval to award bids for various signs, posts and miscellaneous materials as recommended by the Director of Public Works (Keith Browning);
(d) Consent Agenda authorization to solicit bids for pavement marking services (Keith Browning);
(e) Consider approval to solicit bids for Project No. 2012-8, surface restoration project on Route 442 from Wakarusa River bridge to the K-10 interchange east of Eudora (Keith Browning);
(f) Consider approval to solicit bids for Project No. 2012-6, pavement rehabilitation work on Route 1057 from Route 460 to Route 458, with an add-alternate contract item for pavement rehabilitation work on Rte 460 from Route 1057 to E 2000 Road (Keith Browning);
(g) Consider approval of recommendation to award for elevator modernization (Jackie Waggoner); and
(h) Review and approve FY2013 7th Judicial District JJA Grant (Pam Weigand);
(i) Consider approval of Resolution 12-06 amending the Rules and Regulations applicable to Lone Star Lake Park, replacing Resolution 12-05 (Res. 12-06 is a more concise version of Res.12-05 to reduce publication costs) (Craig Weinaug)
REGULAR AGENDA
(2) Consider approval of letter from Bioscience and Technology Business Center for a request for funding of $1 million for the Phase II addition to their facility (LaVerne Epp)
(3) Green Games Results (Caitlin Stene- no backup)
(4) Consider approval of Construction Engineering Services Agreement with BG Consultants for Bridge Replacement Project No. 23 C-4123-01 for replacement of Route 1057 bridge over the Wakarusa River; Douglas County Bridge No. 13.00-19.00 (Keith Browning)
(5) Presentation and consideration for approval to submit a grant proposal from "Can We Talk" mentoring group to the Kansas Juvenile Justice Authority (Willie Amison)-backup provided at meeting
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
-Lawrence-Douglas County Metropolitan Planning Commission - 05/12
-Property Crimes Compensation Board - 04/12
-Heritage Conservation Council (2) Positions - 05/12
(c) Public Comment
(d) Miscellaneous
(7) Adjourn
Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, March 14, 2012 with all members present.
MINUTES 03-14-12
Flory moved to approve the minutes of February 29, 2012. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 03-14-12
Flory moved approval of the following Consent Agenda for items:
► Authorized the Sheriff to complete the purchase of one 2012 Dodge Caravan and one 2012 Chevrolet 15 passenger van from Landmark Dodge in the total amount of $47,236.15 using the current MACCP contract;
► Approval to award bids for various signs, posts and miscellaneous materials as recommended by the Director of Public Works. The awards are as follow:
CPC Signs (Finished Signs) $15,074.24
Vulcan (Sign Blanks) $ 5,119.00
IBIS (cut-Out Lettering) $ 1,312.45
Newman Signs (Steel Posts) $ 1,388.25
J & A Traffic (Telespar Posts) $ 6,305.00
Dyna Engineering (Super-Lok Caps) $ 507.50
Dyna Engineering (Super-Lok Crosses) $ 744.00
CPC Signs (Temp. Pv'mt Marking) $ 812.60
BID TOTAL $31,263.04
► Authorization for Public Works Director to solicit bids for 2012 pavement marking services;
►Authorize the Public Works Director to solicit bids for Project No. 2012-6, pavement rehabilitation work on Route 1057 from Route 460 to Route 458, with an add-alternate contract item for pavement rehabilitation work on Route 460 from Route 1057 to E 2000 Road;
► Approval of contract with Dynatron Elevator in the amount of $71,810 for elevator modernization in the United Way building; and
► Approve 7th Judicial District Juvenile Justice Authority Prevention, and Core Services Funding Application for FY 2013.
Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 03-14-12
Flory moved to authorize the Public Works Director to solicit bids for Project No. 2012-8, surface restoration project on Route 442 from the Wakarusa River Bridge to the K-10 interchange east of Eudora. Motion was seconded by Thellman and carried 3-0.
BIOSCIENCE 03-14-12
The Board considered approving a letter from the Bioscience and Technology Business Center (BTBC) for a request for the County to commit $1 million in funding made in installments over a period of 10 years for the Phase II addition to their facility. LaVerne Epp, Executive chairman, and Matt McClorey, President, made the proposal.
Phase I, the life science incubator facility, approved by a prior County Commission is completely full, housing small startup and early stage technology companies. Phase II would allow for an expansion to the facility
to accommodate an additional 10-25 new companies.
Flory stated he serves as the County Representative on the BTBC board. This is the most promising economic development going on in Lawrence. A prior commission started this program and we're enjoying the benefits. He is fully supportive of the request for funding.
Craig Weinaug, County Administration, verified that the funding is $100,000 each year for the next 10 years and funds have been budgeted. The request for Phase II funding was anticipated. The current building, core of building that supports the lab, was built to support an addition. The Phase 1 tenants couldn't support the building. However, this expansion allows the county to eventually get out of subsidizing the building.
Gaughan opened the item for public comment. No comment was received.
Flory moved to move forward with Phase II funding in the amount of $1million in $100,000 installment for a period of 10 years with funding coming from the economic development fund and for Staff to take the necessary steps to proceed. Motion was seconded by Thellman and carried 3-0.
SUSTAINABILITY 03-14-12
The item on the Green Games results was deferred to the March 28, 2012 meeting.
GRANT PROPOSAL 03-14-12
The Board considered the approval for the "Can We Talk" mentoring program to submit a grant application to the Kansas Juvenile Justice Authority. Willie Amison, Program Director, presented the item. If received, the grant would help to expand the mentoring programs in both Lawrence high schools and into all the middle schools targeting students at risk.
There was discussion for the applicant to make sure the organization has the appropriate liability insurance to cover the program as the County would be the grant requester.
Gaughan opened the item for public comment. No comment as received.
Flory moved to approve the grant proposal for an application form to be submitted for Juvenile Delinquency Prevention Trust Fund Grants with submission contingent upon proof of liability insurance with the County listed as an additional insured party. Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 03-14-12
Flory moved to approve accounts payable in the amount of $385,122.11 to be paid on 03/05/12 and a wire transfer in the amount of $100,000.00 paid on 03/08/12. Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 03-14-12
Gaughan moved to approve a contract with Asphalt Sales of Lawrence to supply 5,001 tons to 8,000 tons of BM-2 asphaltic concrete at the unit price of $46.60 per ton, and approve a contract with Bettis Asphalt to supply for 1,000 tons to 5,000 tons at the unit price of $47.45 per ton. Motion was seconded by Thellman and carried 3-0.
Gaughan moved to adjourn the meeting; Flory seconded and the motion carried 3-0.
____________________________ ____________________________
Mike Gaughan, Chair Nancy Thellman, Vice-Chair
ATTEST:
___________________________ _____________________________
Jamie Shew, County Clerk Jim Flory, Member
Time and Date