Meeting Information
5:00 p.m. - Meet with District Court Judges in the Citizen's Review Board Conference Room, Main Floor of Judicial and Law Enforcement Building, to discuss upcoming legislative issues. (Two or more Commissioners may attend. No County Business will be conducted.)
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, November 30, 2011 with all members present.
MINUTES 11-30-11
Flory moved to approve the minutes of September 28, October 5, October 12, November 2 and November 9, 2011. Motion was seconded by Gaughan and carried 3-0.
CONSENT AGENDA 11-30-11
Flory moved approval of the following Consent Agenda:
► Commission Order No. 11-030, 11-031, 11-032, 11-033, 11-034
(on file in the office of the Clerk);
► Resolution 11-39 granting a cereal malt beverage license to The Clinton Store located at 598 N 1190 Road, Lawrence;
► Resolution 11-40 granting a cereal malt beverage license to Midland Farm Store located at 1401 N 1941 Diagonal Road, Lawrence;
► Waived the formal bidding process and authorized staff to access the HGAC contract with The Victor L. Phillips Co. for a loader backh in the amount of $89,644.52;
► Waived the formal bidding process and authorized staff to access the State contract for deicing storage tanks with Dultmeir Sales in the amount of $24,557.00;
► Waived the formal bidding process and authorized staff to access purchase fingerprinting equipment in the amount of $29,420 from Morpho Trak as a sole source purchase; and
► Acknowledged fee reports for October 2011.
Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 11-30-11
Terri Callahan, principal instructor of the Certified Public Managers Program; and Jack Gumb, President of the Kansas Society of Certified Public Managers, presented Agamani Sen, chief design engineer for Douglas County, the George C. Askew Award from the Kansas Certified Public Manager Program, for her work in developing open bottom, precast, concrete culverts saving Douglas County and other governments a significant amount of time and funding by reducing construction costs for bridge replacements.
BALDWIN FIRE STATION NO. 11/ 11-30-11
Sarah Plinsky, Assistant County Administrator, discussed with the Board the three possible repair scenarios for the Baldwin Fire Station No. 11 foundation. Mark Bradford, Lawrence-Douglas County Fire Chief, was present for the discussion. Earlier in the year, staff asked the Board for permission to use an informal bid process to repair the foundation of the Baldwin Fire Station No. 11. It was later determined by the County Counselor that formal bids were required by statute and therefore sought. The bids received were approximately $130,000 which was significantly higher than anticipated. The following three options were discussed:
- Option 1: Accept bids for approximate $135,000 in repairs, which is 86% of current property value;
- Option 2: Engage foundation repair companies, stabilizing the foundation for approximately $20,000. This would be a temporary fix.
- Option 3: Look at building a new facility either at the present location or at another site. The preliminary cost for construction only is $215,000 for a 3,000 sq. ft. institutional grad facility.
Discussion included staff looking at all options: 1) exploring a temporary fix of stabilizing the foundation; 2) looking at a more accurate cost of building a Morton type building on the same site or at another location; 3) co-locating with the Eudora Fire Department somewhere between the two cities; 4) co-locating with the Palmyra Fire Station; 4) explore the possibility of adding to the Baldwin City station location on High Street and co-locating; or 5) converting an existing commercial building in Baldwin City.
It was the consensus of the Board to reject the formal bids received and for Plinsky to explore all possible options during the next six to 12 months. If nothing is resolved, she will return to the Commission with a request something similar to Option 2 listed above.
ACCOUNTS PAYABLE 11-30-11
Thellman moved to approve accounts payable in the amounts of $187,164.60 paid on 11/23/11 and $858,644.43 to be paid on 12/01/11; and a manual check in the amount of $311.40 paid on 11/29/11. Motion was seconded by Gaughan and carried 3-0.
RECESS 11-30-11
At 4:45 p.m., the Board recessed until 6:35 p.m. All three Commission members attended an annual meeting with the District Court Judges at 5:00 p.m. in the Citizen's Review Board Conference Room on the main floor of Judicial and Law Enforcement Building. No action was taken by the Board of County Commissioners.
RECONVENE 11-30-11
At 6:35 p.m., the Board returned to regular session.
PLANNING 11-30-11
The Board considered acceptance of the dedication of easements and rights of way for Preliminary Plat, PP-8-8-11, of Sadies Lake Addition. The one lot of approximately 207 acres is located at 778 East 1300 Road. The application was submitted by Grob Engineering for Sadies Lake LC, property owner of record. The item was approved by the Planning Commission on an 8-0 vote on November 14, 2011. Mary Miller, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.
A R-T District (Rural Tourism) rezoning request was approved by the BOCC on August 3, 2011. The property currently maintains one residence and a cabin. The owner intends to separate the existing residence from the property through a homestead exemption survey. The rural tourism will be developed to include additional cabins and a conference/reception center or lodge. The open space will be used for recreational activities.
Staff recommended approval of the Preliminary Plat of the Sadies Lake Addition and for the dedication of easements and rights-of-way subject to the following conditions of approval:
1. The plat shall be revised with the following changes:
a. General Note 6 shall be revised to reference the amended Subdivision Section 20-810(i)(4) and to remove the language regarding the Temporary Set Aside Agreement provisions as the agreement has not yet been executed.
b. Revise the site summary to note the gross area of the plat as 205.736 acres.
Flory opened the item for public comment. No comment was received.
Flory moved to approve Preliminary Plat PP-8-811 for Sadies Lake Addition with the conditions recommended by staff and listed above. Motion was seconded by Gaughan and carried 3-0.
Flory moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
_________________________ ____________________________
Jim Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
________________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date