Meeting Information
Amended Agenda
WEDNESDAY, NOVEMBER 2, 2011 (4:00 p.m. only)
Convene at 4:00 p.m.
-Consider need to extend Burn Ban
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of Cereal Malt Beverage License for Clinton Marina, 1329 E 800 Rd (Clerk's Office );
(c) Consider approval of Cereal Malt Beverage License for Clinton Submarina, 1329 E 800 Rd (Clerk's Office);
(d) Consider approval of Cereal Malt Beverage License for Flamingo Enterprises, 1626 E 1500 Rd (Clerk's Office);
(e) Consider approval of Class "B" Club License For Little Reno, Inc. DBA Paradise Saloon
(Clerk's Office);
(f) Consider acquisition of right of way for a portion of N1900 Road lying east of E175 Road and consider HR-11-11-4 extending said road (Keith Browning); and
(g) Consider approval and authorization for the Chair to sign, on behalf of the Commission, a Contract of Purchase and Sale for land legally described at Lot 1, Franklin Park Addition No.1 and, in addition, to authorize the Chair and/or the County Administrator to sign the Lease and any other necessary closing documents. (Craig Weinaug)
REGULAR AGENDA
(2) Sustainability and Energy-Savings Reinvestment Fund (Eileen Horn)
(3) Receive staff report from Sustainability Coordinator on proposed use of certain County property for urban agriculture/community garden project.
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
Building Code Board of Appeals - vacancy
Lawrence-Douglas County Advocacy Council on Aging - vacancy
Douglas County Community Corrections Advisory Board - 12/2011
Douglas County Senior Services, Inc. Board of Directors - 12/2011
Jayhawk Area Agency on Aging Tri-County Advisory Council - vacancy
Fire/EMS District No. 1 - 12/2011
(c) Public Comment
(d) Miscellaneous
(5) Adjourn
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, November 2, 2011 with all members present.
BURN BAN 11-02-11
Flory moved to approve Resolution 11-35 providing for the imposition of restrictions on certain outdoor burning practices in the unincorporated area of Douglas County. Motion was seconded by Thellman and carried 3-0.
CONSENT AGENDA 11-02-11
Flory moved approval of the following Consent Agenda:
► Commission Order No. 11-029 (on file in the office of the Clerk); and
► Club "B" License for Little Reno, Inc. DBA Paradise Saloon, 1697 Highway 40, Lawrence;
► Resolution No. 11-36 granting a cereal malt beverage license to Clinton Submarina, 1329 E 800 Road, Lawrence;
► Resolution No. 11-37 granting a cereal malt beverage license to Clinton Marina, 1329 E 800 Road, Lawrence;
► Resolution No. 11-38 granting a cereal malt beverage license to Flamingo Enterprises/The Bird of Lawrence, 1626 E 1500 Road, Lawrence;
► Home Rule Resolution No. 11-11-4 of the Board of County Commissioners of Douglas County, Kansas, extending N1900 Road (Permanent Road Record No. 545); and
► Authorized the Chair to sign, on behalf of the Commission, a Contract of Purchase and Sale for land legally described as Lot 1, Franklin Park Addition No.1 and, in addition, to authorized the Chair and/or the County Administrator to sign the lease and any other necessary closing documents.
Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 11-02-11
Gaughan moved to approve offers to appropriate landowners for the acquisitions of various easements, including damages for Project No. 23C-0059-01 totaling $13,800.00 for four (4) parcels. The improvements will occur at the County Route 6 curve, the intersection of N1150 Road and E550 Road, located approximately a half mile southwest of Clinton. Motion was seconded by Thellman and carried 3-0.
SUSTAINABILITY 11-02-11
Eileen Horn, Sustainability Coordinator, and Caitlin Stene, Management Intern, made a presentation to the Board regarding the Sustainability and Energy-Savings Reinvestment Fund. The fund, in the amount of $300,000, was set up to help staff meet sustainability goals in our facilities and operations by reinvesting funds saved through energy efficiency measures. The guidelines for the fund establish an application process for the funding of projects. Funds can be used to offset the incremental costs associated with upgrading equipment to energy efficiency models or to provide funding for county-wide showcase projects.
Staff discussed the funding for the Sustainability and Energy-Saving Reinvestment Fund has been established through equipment reserve savings from the 2010 budget. It was confirmed that there is flexibility with the funding to be used in other areas, if necessary. The first priority will be indentifying needed and required upgrades throughout our facilities.
No action was taken.
SUSTAINABILITY 11-02-11
Eileen Horn, Sustainability Coordinator, discussed with the Board the idea of using county-owned property for urban agriculture and community gardens.
Douglas County staff and the Douglas County Food Policy Council collaborated to create a program called the Common Ground program designed to increase local, healthy food production. The city and county would seek applications from qualified individuals, businesses and/or nonprofit organizations to apply for a three-year license to use the currently vacant or underutilized municipally-owned properties. One key initiative would be the leasee would be required to donate a percentage of their production to Just Food or other organizations that serve low-income families or the school district. The Douglas County sites considered for the program included 4.40 acres located at the future Douglas County Public Works site and a vacant 1.63 acre lot located at 2518 Ridge Court adjacent to the United Way building.
The Board discussed the lot adjacent to the United Way building. At this time the County has no building commitment for that parcel of land and also there was concern whether the program would be accepted by the neighbors. Commissioner Gaughan asked staff to have the Food Policy Council provide a production recording process to gage the program's success.
Flory opened the item for public comment.
John Thornburg, 628 Arkansas, stated he is supportive of the program. He asked the Board to move with caution as the public may not accept some of the sites marked by the City of Lawrence for this project.
Rick Martin and Rita York, Food Policy Council Members, stated their support for the program. They feel the program is a good way for new farmers to get started in an incubator type of project and the program benefits the community with the requirement to provide a portion of the produce to a food bank.
It was the consensus of the Board they supported the project. There was discussion of the possibility of putting in a water meter on the future Public Works site which would also benefit the inmate garden at the jail. Staff will come back to the Board for final approval on the applications.
ACCOUNTS PAYABLE 11-02-11
Flory moved to approve accounts payable in the amount of $424,602.48 to be paid on 11/03/11; wire transfers in the amount of $200,000.00 paid on 10/28/11 and $746,508.50 paid on 10/31/11; manual check in the amount of $400.00 paid on 10/31/11. Motion was seconded by Gaughan and carried 3-0.
Flory moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
________________________ ____________________________
Jim Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
______________________ _____________________________
Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date