Meeting Information
Amended Agenda 08/22/11
WEDNESDAY, AUGUST 24, 2011
4:00 p.m.
-Convene
-Consider approval of the minutes for April 4, July 6, July 11, July 12, July 18, July 19, July 20, July 27, July 29 and August 1, 2011.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of a resolution authorizing the continued imposition of a telephone user tax for the operation of an enhanced 911 emergency telephone service in Douglas County (Scott Ruff);
(c) Consider approval to purchase mobile radios and accessories in the amount of $26,439.14.(Ken McGovern)
(d) Review and Approve Carryover Reimbursement Budget for Community Corrections (Steve Willis);
(e) Consider approval of a Temporary Business Use Permit for Donna Wade Wingert for the sale of dried fruit & nuts, 693 E 1250 Road, Lawrence (Keith Dabney);
(f) Consider approval of a Temporary Business Use Permit for Steven Cates for a Haunted Farm located at 1029 N 1156 Road, Lawrence (Keith Dabney); and
(g) Authorize County Administrator to send Offer to Purchase letter to Printing Solutions for parcel of property in Franklin Business Park (Craig Weinaug)
REGULAR AGENDA
(2) Consider approval of a Joint Resolution of the City of Lawrence, Kansas and Douglas County, Kansas establishing the Retiree Attraction Task Force (Cynthia Waggoner)
(3) Consider approval of a Temporary Business Use Permit for Hamm Asphalt for portable asphalt plant at the Hamm's Eudora Quarry 1213 E 2400 Road, Eudora (Keith Dabney)
(4) Consider approving a request for Construction Project forms to accompany applications for High Risk Rural Road federal funding for improvements to Route 442 curves at N 1700Road/E 50 Road and N 1600 Road/E 50 Road (Keith Browning)
(5) Determine 2012 Maintenance Budget for the Hesper Charter Road Improvement District as deferred from the August 10, 2011 meeting (Keith Browning)
(6) Discuss process for foundation repairs for Baldwin Fire Station No. 11 (Sarah Plinsky)
(7) Representation and consider acceptance of Independent Auditor's 2010 Audit (Shelly Hammond /Sarah Plinsky)
(8) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments:
(c) Miscellaneous
(d) Public Comment
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, August 24, 2011 with all members present.
MINUTES 08-24-11
Flory moved to approve the minutes of April 4, July 6, July 11, July 12, July 18, July 19, July 20, July 25, July 27, July 29 and August 1, 2011. Motion was seconded by Gaughan and carried 3-0.
CONSENT AGENDA 08-24-11
Gaughan moved approval of the following Consent Agenda:
► Resolution 11-27 authorizing the continued imposition of a telephone user tax for the operation of an enhanced 911 Emergency Telephone Service in Douglas County for 2012;
► Purchase of six (6) XTS 5000 mobile radios and accessories in the amount of $26,439.14 plus shipping costs for the Sheriff's office as part of the TFM Communications via state contract to be used in the Douglas County Drug Enforcement Unit;
► The FY2012 Quarterly Budget Adjustment Report (4th Quarter) and the FY2012 Carryover Reimbursement Budget for Community Corrections in the amount of $35,533.03; and
► Authorized the County Administrator to send an Offer to Purchase letter to Printing Solutions for a parcel of property in Franklin Business Park in the amount of $250,000.
Motion was seconded by Thellman and carried 3-0.
RESOLUTION/RETIREE ATTRACTION TASK FORCE 08-24-11
The Board considered the approval of a Joint Resolution of the City of Lawrence, Kansas and Douglas County, Kansas establishing the Retiree Attraction Task Force.
Hank Booth, Lawrence Chamber of Commerce, spoke about area attractions and how he feels the task force can search for ways to bring baby boomer aged residents to Lawrence and how they can positively impact the local economy.
Flory moved to approve Joint Ordinance No. 6928 of the City of Lawrence, Kansas and Resolution No. 11-26 of Douglas County, Kansas establishing the Retiree Attraction Task Force. Motion was seconded by Thellman and carried 3-0.
Thellman moved to appoint Commissioner Flory as the Commissioner Representative to the Retiree Attraction Task Force. Motion was seconded by Gaughan and carried 3-0.
PUBLIC WORKS 08-24-11
Keith Browning, Director of Public Works, stated that KDOT has issued a call for projects for High Risk Rural Road (HRRR) funding for roads with higher than normal crash rates. An application for HRRR federal funding for improvements to Route 442 curves at N 1700/E 50 and N 1600/E 50 Roads was submitted to the Board for consideration. If approved, Public Works plans to reconstruct both curves to meet 55-mph design standards. Currently the curves have 40-mph and 45-mph advisory speeds. [HRRR funds typically over 90% of construction and construction engineering costs. County funds would be required to cover any remaining construction costs and 100% of costs for design engineering, right-of-way acquisition and utility locates.]
Flory opened for public comment. No comment was received.
Flory moved to approve the request for construction project forms to accompany applications for High Risk Rural Road federal funding for improvements to Route 442 curves at N 1700 Road/E 50 Road and N 1600 Road/E 50 Road. Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS/HESPER 08-24-11
The Board continued discussion on the 2012 Maintenance Budget for the Hesper Charter Road Improvement District as deferred from the August 10, 2011 meeting. Keith Browning, Director of Public Works, lead the discussion.
There was discussion that the Eudora Township is anticipating losing $40,000 in General Fund revenue next year as a result of the City of Eudora's reclassification to a 2nd Class status. Also as a result of the reclassification, Douglas County will be relieved of the maintenance responsibility for portions of Route 1061 and Route 442 within the city limits. Prior to passing off maintenance responsibility to the City of Eudora, the County needs to improve portions of these road sections. Two options were discussed for the 2012 Hesper CRID Budget. 1) Set budget at $34,177 and collect $22,519 from Eudora Township as called for in the maintenance agreement; and 2) set budget at $11,658 and absorb the remaining $22,519 needed from the Road & Bridge fund.
Craig Weinaug, County Administrator, suggested supporting Option 2. Browning commented he really d sn't want the money coming out of his budget. The City of Eudora made a decision that affects the Eudora Township. However, Browning stated he is willing to support whatever the Board decides.
Flory said he was in favor of setting the budget at $11,658 and for the County to absorb the remaining with the understanding that if the Director of Public Works needs help finding $22,000 in the next fiscal year he will look to the County Administrator to find funding.
Gaughan stated he is less comfortable with the County paying. He said he understands the hardship this puts the township in, but he prefers to keep
the money in the Public Work's budget until we turn the roads over to the City of Eudora. He is concerned that we won't break even for 20 years on this benefit district.
Thellman stated she is biased because she lives in a township and understands how little money they have to work on roads. Without help from the County's budget in this unusual situation, the township roads may deteriorate and cost even more to repair in the long run. We have the ability to make more adjustments to our budget then they do. She agrees with Commissioner Flory's suggestion.
Flory moved to set the Hesper Charter Road Improvement District budget for 2012 at $11,658, absorbing the remaining $22,519 needed from the County Road and Bridge fund. Motion was seconded by Thellman and carried 2-1 with Gaughan in opposition.
BALDWIN FIRE STATION No. 11 08-24-11
The Board discussed foundation repairs for Baldwin Fire Station No. 11. Sarah Plinsky, Assistant County Administrator, led the discussion. It has been determined that the cost of repairs will be $55,000.Funds are available in the Special Building Fund. Due to the time frame needed for a formal bidding process, Plinsky asked the Board to waive the formal bidding process and authorize approval to seek informal bids to get the work done this year. The preference is for the Board to authorize administrative approval to award the contract with a 10% contingency for any unknown expense what would require a change order.
Flory opened the item for public comment. No comment was received.
Thellman moved to waive the formal bidding process for the repairs to Fire Station No. 11 and authorized staff to solicit informal bids for foundation repairs at Baldwin Fire Station No. 11 and gave approval to award the contract up to the estimated cost of $55,000 plus 10%. Motion was seconded by Flory and carried 3-0.
2010 AUDIT 08-24-11
Shelly Hammond, Allen, Gibbs & Houlik, L.C., made a presentation to the Board on the Independent Auditor's 2010 Audit. It was the consensus of the Board to accept the audit.
ACCOUNTS PAYABLE 08-24-11
Flory moved to approve accounts payable in the amounts of $409,355.35 to be paid on 08/25/11 and $313,437.86 paid on 08/18/11; and a wire transfer in the amount of $400,000.00 paid on 08/12/11. Motion was seconded by Thellman and carried 3-0.
RECESS 08-24-11
At 5:50 p.m., the Board recessed until 6:35 p.m.
RECONVENE 08-24-11
The Board reconvened at 6:35 p.m.
ZONING & CODES 08-24-11
Flory moved to approve a Temporary Business Use Permit for Donna Wade Wingert for the operation of a flea market to allow retail sale of dried fruit and nuts at 693 E 1250 Road, Lawrence from October 20 through December 15, 2011. Motion was seconded by Gaughan and carried 3-0.
ZONING & CODES 08-24-11
Flory moved to approve a Temporary Business Use Permit for Steven Cates to operate a Haunted Farm located at 1029 N 1156 Road, Lawrence for the weekends of October 14 & 15, October 21-22 and October 29-30, 2011. Motion was seconded by Thellman and carried 3-0.
ZONING & CODES 08-24-11
The Board considered the approval of a Temporary Business Use Permit for Hamm Asphalt for a portable asphalt plant at the Hamm's Eudora Quarry, located at 1213 E 2400 Road, Eudora. Keith Dabney, Director of Zoning and Codes, presented the item.
Keith Browning, Director of Public Works, made comments that three culverts along 2400 Road need replaced, which is also a condition on Hamm's Conditional Use Permit (CUP). Browning would like to see the culverts replaces within the next six months.
Tony Marienau, Hamm, Inc., stated Hamm has purchased the pipes it's just a matter of completing the work. He has no problem with the Board setting a time limit.
The item was opened for public comment. No comment was received.
Flory moved to approve the Temporary Business Permit for a temporary asphalt plant to be located at 1213 E 2400 Road, Eudora, conditioned upon three culverts (as specified in the Hamm's Quarry CUP) being replaced within six (6) months after the completion of the asphalt project 10-23 KA 2409-01 in Douglas County. Motion was seconded by Gaughan and carried 3-0.
Flory moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
_________________________ ____________________________
Jim Flory, Chair Mike Gaughan, Vice-Chair
ATTEST:
________________________ _____________________________ Jamie Shew, County Clerk Nancy Thellman, Member
Time and Date