Meeting Information
6:35 p.m.
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of the State of Consent accepting the transfer of property for Lots 4 and 5 in Block 2 in the Final Plat of Lots 4, 5 and 6, Block 2, in the East Hills Business Park to the KU Endowment Association (Craig Weinaug;
(c) Water Connection Agreement and Temporary Set-Aside Agreement associated with the Pines International Final Plat, PF-1-1-10. (Mary Miller is the Planner)
(d) Acknowledge fee reports for July and August 2010, and addition reports for June 2010.
REGULAR AGENDA
(2) Consider recommendation to purchase two replacement vehicles for the Sheriff's office (Ken McGovern)
(3) Consider recommendation of bid awards for food contract (Jackie Waggoner)
(4) Receive presentation on the Preliminary Alignment Study for the extension of 31st Street from O'Connell Road (E 1600 Rd) to Route 1057 (Keith Browning)-Plans available for view in the office of the County Administrator
(5) Discussion of Lone Star concession building (Weinaug/Browning)
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(7) Adjourn
Thellman called the regular session meeting to order at 6:35 p.m. on Wednesday, September 22, 2010 with all members present.
CONSENT AGENDA 09-22-10
Thellman moved approval of the following Consent Agenda:
► Statement of Consent accepting the transfer of property for Lots 4 and 5 in Block 2 in the Final Plat of Lots 4, 5 and 6, Block 2, in the East Hills Business Park to the KU Endowment Association;
► Water Connection Agreement and Temporary Set Aside Agreement associated with the Pines International Final Plat, PF 1-1-10; and
► Acknowledgement of fee reports for July and August 2010, and additional reports for June 2010.
Motion was seconded by Gaughan and carried 3-0.
SHERIFF 09-22-10
Ken McGovern, Douglas County Sheriff, requested authorization to purchase two 2011 Ford Taurus policy vehicles to replace two older vehicles with high mileage. McGovern obtained two informal bids from automobile dealers: Shawnee Mission Ford, who participates in the regional cooperative bidding process, in the amount of $19,503.00 per vehicle; and Laird Noller, a local dealer, who submitted an equal bid of $19,503.00 per vehicle. The Sheriff prefers to accept the local bid, supporting local businesses. Available budget funds will be used to cover the cost of the vehicles.
Thellman opened the item for public comment. No comment was received.
Thellman moved to authorize the Sheriff to purchase two 2011 Ford Taurus replacement vehicles from Laird Noller Ford and to waive the bidding process for the purchase. Motion was seconded by Gaughan and carried 3-0.
PURCHASING 09-22-10
Jackie Waggoner, Director of Purchasing, asked the Board to consider a recommendation to award the food contract for food products for the jail and Youth Services. The bid included the following categories: produce, dairy, meat, bread, dry goods, frozen goods and kosher items. Vendors were asked to provide their supplier's costs (based on a particular week), a fixed percentage mark-up and their final cost (supplier's cost plus mark-up) on 117 items. US Foodservice was the only vendor who submitted all categories, but was willing to allow the bread and dairy categories to be awarded separately.
Thellman opened the item for public comment. No comment was received.
After discussion, Flory moved to approve the recommended contract as follows accepting errors and recalculations: US Foodservice contract for produce, meats, dry goods, frozen goods and kosher items; M&M Baking Co. for bread items; and Anderson Erickson Dairy for dairy items. Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS/31ST STREET 09-22-10
Ric Johnson, Wilson & Company, presented the Board with a final review of the Preliminary Alignment Study for the extension of 31st Street from O'Connell Road (E 1600 Road) to Route 1057.
The extended roadway's typical section would be a two-lane divided road (expandable to four lanes) from O'Connell Road (E 1600 Road) to Noria Road (E 1750 Road), and a two-lane undivided road from Noria Road to Route 1057. The study shows permanent right-of-way and easements required to construct the project. The study suggests a phased approach for constructing the road extension along with cost estimates for each phase. No funds have been committed to this project from the County for future development of the alignment at this time.
Linda Finger, Planning Resource Coordinator, stated there needs to be some formal action taken to incorporate this preliminary alignment into the comprehensive planning & transportation documents.
Todd Girdler, Transportation Planner, stated this plan incorporates the SLT plans and ideas. We can amend the T2030 document. Planning will be working in 2012 to update the T2030 plan. The concept Wilson & Company has produced is consistent with the Comprehensive Transportation Plan. Because the Transportation Plan is required to be a fiscally constrained document, only part of the preliminary alignment for 31st Street is in the recommended table. A larger portion is listed on the illustration table, which is a portion of the plan that is more illustrative, for when future funding is available. The Planning Commission has approved an amendment to Chapter 8 of the Comprehensive Plan that will address the loop from 31st to 1057 in the Transportation plan.
No action was taken.
LONE STAR LAKE 09-22-10
Keith Browning, Director of Public Works, initiated a discussion with the Board on alternative uses for the Lone Star Lake concession building. The building has been vacant since 2002. The County needs to address the following issues in order for the building to be code compliant: 1. ADA access issues, 2. electrical deficiencies, 3. plumbing deficiences, 4. flooring that contains asbestos, 5. miscellaneous minor structural issues ,6. and mechanical issues. The wooden bathroom just east and across the road from the concession building is planned for replacement due to problems with the grinder pump at a cost of approximately $35,000.
Kevin Eaton, Lone Star Lake resident, has approached the County with a proposal to use the vacant concession building at Lone Star Lake as a group support venue for receptions and meetings.
Browning stated another possible use of the concession building is to construct men's and women's restroom and shower facilities in the building at an approximate cost of $54,000, which would eliminate the need for a separate restroom. According to Browning, there appears to be four alternatives regarding the concession building:
- Accept Kevin Eaton's proposal
- Construct bathroom and shower facilities in the building
- Issue a Request for Proposals from other individuals
- Raze the building
Kevin Eaton was present at the meeting and stated he is interested in marketing the concession building by making reservations for weekend based catered services utilizing the dock and marina structures. Basically, he is looking at the County to bring the building up to code and Eaton may then be interested in leasing the building from the County.
It was the consensus of the Board that the alternatives will need further discussion. No action was taken.
ACCOUNTS PAYABLE 09-22-10
Thellman moved to approve accounts payable in the amount of $525-403.24 to be paid on 09/23/10. Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
______________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
______________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date