Meeting Information
6:35 p.m.
-Consider the approval of the minutes for June 16, June 23 and June 30, 2010.
CONSENT AGENDA
(1)(a) Consider approval of Commission Orders;
(b) Consider adoption of a Resolution amending the County Zoning regulation Chapter 12, Article 3 of the County Code to create the rural tourism district (Keith Dabney);
(c) Consider approval of FY2010 Budget Adjustments made over $5,000 for Community Corrections (Ron Stegall);
(d) Consider approval of carryover reimbursement budget for Community Corrections (Ron Stegall); and
(e) Acknowledge fee reports for June 2010
REGULAR AGENDA
(2) Consider approval of contract with the Kansas Health Policy Authority to continue to provide the Healthy Families America program through a sub-contract with the Kansas Children's Service League. (Dan Partridge)
(3) Review petition and approve establishment Rock Creek Cemetery District (Roberta Peterson)
(4) Determine the 2011 road maintenance budget for the Hesper Charter Road Improvement District. (Keith Browning)
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(6) Adjourn
Thellman called the regular session meeting to order at 6:35 p.m. on Wednesday, July 28, 2010 with all members present.
MINUTES 07-28-10
Thellman moved to approve the minutes of June 16, June 23 and June 30, 2010. Motion was seconded by Gaughan and carried 3-0.
CONSENT AGENDA 07-28-10
Thellman moved approval of the following Consent Agenda:
► Adoption of a Resolution 10-17 amending the County Zoning regulations for the unincorporated territory of Douglas County, Kansas for Chapter 12, Article 3 of the County Code to create the rural tourism district;
► FY2010 Budget Adjustments made over $5,000 for Community Corrections;
► Carryover Reimbursement Budget for Community Corrections; and
► Acknowledge fee reports for June 2010
Motion was seconded by Gaughan and carried 3-0.
HEALTH DEPARTMENT 07-28-10
Dan Partridge, Director of the Lawrence-Douglas County Health Department, asked the Board to consider approving an agreement between the Kansas Health Policy Authority and the Health Department to continue services for outreach services to new, low-income parents and children with emphasis on adolescent and pregnant teen parents of at-risk infants in the County. The program is funded by the Kansas Children's Service League.
Thellman opened the item for public comment. No comments were received.
Thellman moved to approve an agreement between the Kansas Health Policy Authority, the Douglas County Board of County Commissioners, and the Lawrence-Douglas County Health Department for Outreach, Prevention and Early Intervention Services. Motion was seconded by Gaughan and carried 3-0.
CEMETERY DISTRICT 07-28-10
The Board considered a request by Roberta Peterson, 476 E 150 Rd, Overbrook, to create a cemetery district for Rock Creek Cemetery. The Commission received a petition which was certified by the County Clerk's office. Peterson is asking for the district to receive $1200 per year residents of the new district for upkeep on the cemetery through a mill levy increase which constitutes approximately $6 per month per district member.
Thellman opened the item for public comment. No comment was received.
Flory moved to approve the petition to establish the Rock Creek Cemetery District. Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 07-28-10
The Board discussed the 2011 maintenance budget for the Hesper Charter Road Improvement. Keith Browning, Director of Public Works, gave the Board the history of the maintenance assessments collected from the Hesper Charter Road Improvement District as opposed to the actual maintenance costs. The expenditures from 2008 and 2009 significantly exceed the assessments collected. Browning is anticipating patchwork on the road to exceed $50,000 as it has the past two years which is double than the amount collected for maintenance. Browning met with the district on July 15, 2010. The consensus among the property owners is to keep the maintenance budget essentially flat as they are willing to live with rougher roads if necessary. Browning stated the expenses can be kept below $30,000, but significant pavement repairs may result in higher costs in the future.
Browning discussed the possibility of creating a resolution to impose weight limits on the roads to help extend the life of the improvements. There was discussion about large trucks using the Hesper District roads to and from the nearby rock quarry. It was the consensus of the Board for staff to create a resolution establishing a weight limit for the road and to place on the next agenda for consideration. The Board asked staff to follow-up the with the Sheriff's office so the new restrictions will be enforced.
Thellman opened the item for public comment.
Keith Turnbaugh, District Board member, stated semi trucks use the Hesper roads frequently to avoid the scales causing damage to the roads. He also feels the township caused some damage during snow removal.
Rochelle Beatty, 2274 N 1137 Road, stated the assessment fees should be level. She was told the road would be paid off in 10 years.
Hank Turnbaugh, 2275 N 1127 Road, stated at the meeting, the Hesper District agreed to keep the road improvements to $30,000.
The Board discussed the possibility of reduced maintenance until 2015 when the capital costs for surfacing the road will be paid off.
Flory moved to assess the amount of $30,000 for the 2011 road maintenance budget and consider a resolution to establish a commercial weight limit on portions of N 1100 Road at the next Commission meeting, with the understanding that the Hesper Charter Road Improvement District will meet annually to discuss continued road maintenance. Motion was seconded by Thellman and carried 3-0.
Note: Thellman clarified with Keith Browning and Hesper residents attending the meeting that should the road surface deteriorate more rapidly than expected as a result of decreased maintenance, the Hesper board could be called together sooner than its scheduled annual meeting for a reconsideration of this decision.
ACCOUNTS PAYABLE 07-28-10
Thellman moved approval of accounts payable in the amounts of $532,566.45 to be paid on 07/22/10 and $398,827.01 to be paid on 07/29/10; Wire Transfer in the amount of $1,328,687.38 to be paid on 07/30/10; and Manual Checks in the amounts of $6,341.58 paid on 07/22/10 and $498.20 paid on 07/28/10; Motion was seconded by Gaughan and carried 3-0.
APPOINTMENT 07-28-10
Thellman moved to reappoint Nancy Espinoza to the Douglas County Community Corrections and Youth Services Advisory Board for an additional two-year term to expire 07-31-2012. Motion was seconded by Flory and carried 3-0.
APPOINTMENT 07-28-10
Thellman moved to appoint the following members to the Food Policy Council with their listed positions: Julie Henry, USD348, (Educational Institution); Kim Scherman, KU Environs (Youth Representative); Emily Hampton, Roger Hill Volunteer Center (Food Security); Frank Male, Lawrence Landscape, (Chamber of Commerce); and Constance Wolfe, Lawrence Originals Rest. (Retail Food). Motion was seconded by Gaughan and carried 3-0.
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
_____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date