Meeting Information
Amended Agenda
4:00 p.m. Convene
-Recognition for service to Gabriel Engeland
-Consider approval of a proclamation declaring "June 15, 2010 as "World Elder Abuse Awareness Day."
(Sandra Kelly Allen)
-Consider approval of the minutes of May 12 and May 19, 2010.
CONSENT AGENDA
(1)(a) Consider approval of Commission Orders;
(b) Consider a resolution establishing the "Douglas County Food Policy Council (Eileen Horn);
(c) Consider acquisition of right-of-way for Bridge Nos. 0.11N-5.50E; 0.43N-5.50E; and 0.78N-5.50E (Michael Kelly);
(d) Consider approval of Lone Star Lake skiing dates for 2010 (Keith Browning);
(e) Consider authorization to solicit bids for the asphalt overlay of N 1300 Rd (31st St), E 1350 to E 1400 Rd (Louisiana St); Route 458, E 1500 Rd to E 1600 Rd; Route 1055, N 1000 Rd to N 700/E 1700; Route 460, E 1700 Rd to E 1900 Rd; Route 1029, Route 442 to US-40 (Terese Gorman); and
(f) Consider approval of request to upgrade Internet connection (Jim Lawson)
REGULAR AGENDA
(2) Consider approval of changes to copier contract (Jackie Waggoner)
(3) Approval of Request for Construction Project, DOT Form 1302 Replacement of Route 1057 bridge over Wakarusa River Bridge No. 13.00N-19.00E, Project No. 23 C-4123-01 (Keith Browning)
(4) Consider approval of Business Agreement with Willis of Greater Kansas, Inc. for health insurance consulting services (Pam Madl)
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(6) Adjourn
Thellman called the regular session meeting to order at 4:00 p.m. on Wednesday, June 9, 2010 with two members present. Gaughan was absent.
RECOGNITION 06-09-10
The Board recognized Gabriel Engeland, Management Intern, for his service to Douglas County from June 2009 through June 2010.
PROCLAMATION 06-09-10
Flory moved to approve a proclamation declaring June 15, 2010 as "World Elder Abuse Awareness Day." Motion was seconded by Thellman and carried 2-0. Sandra Kelly Allen, Project LIVELY Program Coordinator, gave a short representation on up-coming awareness events.
MINUTES 06-09-10
Flory moved to approve the minutes of May 12 and May 19, 2010. Motion was seconded by Thellman and carried 2-0.
CONSENT AGENDA 06-09-10
Thellman moved approval of the following Consent Agenda:
►Contract for Highway Purposes for acquisition of right-of-way for Bridge Nos. 0.11N-5.50E; 0.43N-5.50E' and 0.78N-5.50E. Contracts are for the following locations: Road No. 4A Route 1029 (E1550Rd) Project No. 0011050 and 00430550, Contracts with Frank L. Mackey, Jr. and Rhonda J. Mackey, 20080 S. Hedge Lane, Spring Hill (Tract No. 1); Paul E. Fortin, Trustee of the Paul E Fortin Living Trust under trust agreement dated October 3, 1991 (Tract No. 2); Road No. 4A (E550 Rd); Project No. 00780550, Contracts with Everett Crist, 548 N 100 Road, Overbrook (Tract No. 1); Robert B. Killough, 393 E1400 Rd, Baldwin City (Tract No. 2); and the following : Harlan J. Crist and Velma Crist, 165 E550 Rd, Overbrook; Jerel J. Crist and Elizabeth A. Crist, 173 E550 Road, Overbrook; and Wendel H. Crist and Beverly J. Crist, 58 E550 Road, Overbrook (Tract No. 3);
► 2010 skiing dates at Lone Star Lake:
-12:00 noon until 8:00 p.m. on Wednesday through Sunday of each week between June 1 and Labor Day;
-12:00 noon until 8:00 p.m. on September 6 (Monday, Labor Day); and
-12:00 noon until 6:00 p.m. on Wednesday through Sunday of each week between September 8 and September 26, 2010.
► Contract with AT&T to provide 20mbs fiber internet connection to Douglas County for 36 months for a monthly charge of $1,972.20
Motion was seconded by Flory and carried 2-0.
FOOD POLICY COUNCIL 06-09-10
Thellman moved to approve Resolution 10-14 providing for the establishment of the Douglas County Food Policy Council; prescribing the priority areas for study, and communication and action of the Food Policy Council; and membership of the Food Policy Council. Motion was seconded by Flory and carried 2-0.
PUBLIC WORKS 06-09-10
Thellman moved approval to solicit bids for Project No. 2010-6, the asphalt overlay of Route 458, Route 1055, Route 460, Route 1029, and N 1300 Road. Motion was seconded by Flory and carried 2-0.
PURCHASING 06-09-10
Pam Madl, Assistant County Administration, asked the Board to consider increasing the contract for multi-function copiers by $3,780 to add two additional devices to our current contract. The Register of Deeds has requested replacing a standalone printer with a device that allows scanning and the Appraiser's Office has three devices that would be more cost effective to replace with a multi-function device.
After discussion, Flory moved to approve increasing our copier equipment lease by $3,780 for devices in the Register of Deed's and the Appraiser's offices. Motion was seconded by Thellman and carried 2-0.
Flory moved to authorize administrative approval in an amount not-to-exceed $5,000 for an additional increase, if needed, to the current copier equipment lease. Motion was seconded by Thellman and carried 2-0.
PUBLIC WORKS 06-09-10
Keith Browning, Director of Public Works, asked the Board to consider approving a Request for Construction Project form for the replacement of the Bridge on Route 1057 over the Wakarusa River. Originally, the project was scheduled for a KDOT bid opening for January 2012 as a rehabilitation project. The completed bridge study has found the rehabilitation as not feasible. In order to construct a wider bridge, which is required to meet standards, the existing bridge will require a replacement.
After discussion, Thellman moved to approve the Request for Construction Project for (DOT Form 1302) for Project No. 23- C-4123-01, a federally funded project to replace Bridge No. 13.00N-19.00E. Motion was seconded by Flory and carried 2-0.
ADMINISTRATIVE SERVICES 06-09-10
Pam Madl, Assistant County Administrator, asked to the Board to consider approving a business agreement with Willis of Greater Kansas, Inc, formerly known as Charlton Manley regarding employee benefits accounts.
Douglas County has used Charlton Manley as our insurance broker for many years. Madl stated she would like to retain services with Willis of Greater Kansas, Inc. due to the experience and knowledge of their staff regarding our health insurance plan. Because the contract with Willis is new, Madl asked the Board to waive the formal bidding requirement to approve an agreement with Willis of Greater Kansas, Inc. for the plan year June 1 through May 31, 2011. Madl asked for the authority to sign the contract once all the issues have been worked out.
Flory moved to waive the purchasing agreement and to authorize Pam Madl, to assign the consulting agreement with Willis of Greater Kansas, Inc. once all details have been finalized. Motion was seconded by Thellman and carried 2-0.
ACCOUNTS PAYABLE 06-09-10
Thellman moved approval of accounts payable in the amounts of $367,446.06 to be paid on 06/10/10 and$106,678.75 paid on 06/03/10; a wire transfer in the amount of $400,000.00 paid on 06/04/10; and payroll in the amounts of $760,855.46 paid on 05/18/10, $1,065.00 paid on 05/07/10, $755,065.60 paid on 06/04/10, and $749,550.49 paid on 05/07/10; FICA in the amounts of $55,546.12 paid on 06/04/10, $56,117.01 paid on 05/21/10, and $55,287.16 paid on 05/07/10; and KPERS in the amounts of $65,073.38 paid on 06/04/10, $65,536.62 paid on 05/21/10, and $65,114.72 paid on 05/07/10. Motion was seconded by Flory and carried 2-0.
Thellman moved to adjourn the meeting; Flory seconded and the motion carried 2-0.
______________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
______________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date