Meeting Information
Amended Agenda
4:00 p.m. Convene
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of a Cereal Malt Beverage License for Clinton Marina Parking Lot Special Event for June 20, 2010 held at 1329 E 800 Rd (Clerk's Office); and
(c) Review and approve the FY 2011 7th Judicial District grant conditions between the Kansas Juvenile Justice Authority, and the Douglas County Board of County Commissioners. (Pam Weigand)
(d) Consider approval of grant application for the Juvenile Justice Authority group mentoring project "Can We Talk" for Title V money (Willie Amison);
(e) Consider approval of Ironman 70.3 Kansas Triathlon on June 6, 2010 (Craig Weinaug); and
(f) Consider approval of 6th Annual Midwest Mayhem Triathlon, July 18, 2010 (Craig Weinaug)
REGULAR AGENDA
(2) Receive 2009 County Engineer's Annual Report (Keith Browning)
(3) Discussion of Planning Commission appointments (Craig Weinaug)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(5) Adjourn
Thellman called the regular session meeting to order at 4:00 p.m. on Wednesday, May 26, 2010 with all members present.
CONSENT AGENDA 05-26-10
Flory moved approval of the following Consent Agenda:
► Resolution 10-13 granting a special license to Clinton Marina Parking Lot Special Event to serve cereal malt beverages for a June 20, 2010 event held at 1329 E 800 Road;
► Agreement for Conditions of Grant for the 7th Judicial District Juvenile Justice Authority Grant Conditions for FY 2011;
► Grant application for the Juvenile Justice Authority group mentoring project "Can We Talk;"
► Ironman 70.3 Kansas Triathlon on June 6, 2010 to be held at Clinton State Park;
Motion was seconded by Thellman and carried 3-0.
MISCELLANEOUS/GRANTS 05-26-10
Willie Amison, KU School of Education, spoke to the Board on the "Can We Talk" program set up in local schools designed to decrease the number of students in the juvenile justice system. Amison is currently seeking a grant with the assistance of Youth Services to help fund the program.
Pulled from the Agenda:
TRIATHLON/LONE STAR LAKE 05-26-10
The 6th Annual Midwest Mayhem Triathlon is scheduled to be held on July 18, 2010 at Lone Star Lake based on approval by the Douglas County Commission. Keith Browning, Director of Public Works, stated there is a portion of the bike route that may be under road construction during the event. Browning notified the Board it may be necessary to move a portion of the bike route if he cannot coordinate a change in the work contract. The road work is scheduled to begin July 12.
Flory moved to approve the 6th Annual Midwest Mayham Triathlon and for staff to determine any route revisions. Motion was seconded by Thellman and carried 3-0.
PUBLIC WORKS 05-26-10
Keith Browning, Director of Public Works, presented the Board with the 2009 County Engineers Annual Report. K.S.A. 68-540 requires the County Engineer to make a written report annually to the Board of County Commissioners for work accomplished and funds expended during 2009 and to submit the report to KDOT. The total annual cost of projects for 2009, which includes maintenance, construction, overhead and administration, is $9,487,839.81. The total cost for 2009 Township maintenance and construction is $4,226,345.91. No action was taken.
APPOINTMENTS/PLANNING COMMISSION 05-26-10
The Board opened discussion on the soon to be vacant Douglas County appointed positions to the Planning Commission.
Thellman opened the item for public comment.
Gary Price, Treasurer of the Farm Bureau Board, stated only 7% of the land in Douglas County is within the incorporated area of the County and 86.4% of Douglas County land is in unincorporated area. Price would like to see the Board appoint someone to the Planning Commission who is supportive of the small farmer and those involved in production agriculture. The Farm Bureau Board supports Carolyn Wulfkuhle as a candidate for the Planning Commission.
The Board discussed the necessary credentials of the candidates along with their location of residence.
Bob Burkhart, 2632 Knollbrook Ct, stated he works with wetland owners. He feels the Board should look for someone with diversity and decision-making qualities. He supports Commissioner Flory's position that the unincorporated area needs representation.
Trudy Rice, 1106 E 1135 Rd, stated she has served as chairman of the Planning Commission in the 80s. As the commission made decisions that impacted the urban area of Lawrence, the board would rely on the city's representatives for their knowledge of urban information and when working on the rural decisions, they used the rural representatives' knowledge. The Planning Commission during Rice's appointments had five representatives that resided in the incorporated area of Douglas County and five residents and resided in the unincorporated area of the County.
Dennis Lawson, 575 E 2000th Rd, stated he also served on the Planning Commission for two terms and he was the only real agricultural representative during that time. He commented it has been rare to have someone involved with true production agriculture. He encouraged the Board to select individuals having a variety to views to serve on the Planning Commission.
Dorothy Congrove, 1839 E 1700 Rd, stated she agrees with Commissioner Flory that sometimes the rural residents feel left out of the Planning Commission's decisions. She stated it is important to have a wide diversity.
Thellman closed public comment on the item.
After discussion, Gaughan moved to appoint Bruce Liese for a three-year term to expire on 2013. Motion was seconded by Thellman and carried 2-1 with Flory in opposition.
Flory moved to reappoint Richard Hird to the Lawrence Douglas-County Planning Commission for a second three-year term to expire in 2013. Motion was seconded by Gaughan and carried 3-0.
ACCOUNTS PAYABLE 05-26-10
Flory moved approval of accounts payable in the amount of $285,405.47 to be paid on 05/27/10. Motion was seconded by Thellman and carried 3-0.
APPOINTMENTS 05-26-10
Thellman moved to appoint Commissioner Mike Gaughan to the Heartland Works, Inc. Chief Elected Officials Board to serve during his term as a commissioner. (Commissioner Gaughan will be available to serve beginning November 2010.); And Thellman also moved to appoint Lynn Green, Executive Director of VanGo, to the Local Workforce Investment Board for a three-year term to expire in 2013, replacing Sharon Spratt, Executive Director of Cottonwood. Motion was seconded by Flory and carried 3-0.
APPOINTMENT 05-26-10
Flory moved to reappoint Bob Fleming to the Lawrence Douglas-County Housing Authority Board for his first three-year term to expire in June 2013. Motion was seconded by Gaughan and carried 3-0.
MISCELLANEOUS/DRAINAGE ALONG HASKELL 05-26-10
Keith Browning, Director of Public works, stated his mowing staff saw a drainage structure being blocked by a beaver dam along 31st Street last Thursday, May 20. Maintenance crew went out and removed the obstruction because it was causing high water levels. The water level at that time was approximately 2.5 feet above the normal level. There was concern the obstruction would cause flooding, creating a safety issue. The water has since returned to a normal level.
Gaughan asked if it is routine to remove an obstruction without the Director's knowledge. Browning stated the removal was routine maintenance and his Operations Manager was aware the obstruction was being removed. And, yes, the Director is not normally notified of this type of routine procedure.
Gaughan stated he visited the site at 3:00 p.m. when a scheduled protest regarding the wetlands began and spoke with several of the advocates for the wetlands. He asked if in the future, notification can be sent to Haskell to keep them in the loop of any type of maintenance that might affect the wetlands. Browning stated he can certainly do that.
Flory asked if the beaver dam was blocking the water flow through the culvert. Browning stated it was. He has photos showing the water buildup since 2009. There was concern that the high water would saturate the road causing pavement damage and there is also the safety aspect of water flowing over the pavement.
Thellman asked if there is a physical fix that would allow some pooling and if the County could plug the culvert. Browning stated the County is required by law to keep the culvert open. To plug the opening would require a permit from the Division of Water Resources.
Thellman opened the item for public comment.
It is the consensus of the Board to have staff explore resolutions to maintain the road and the integrity of the wetlands. Staff will bring the results of such research back to the Board for review.
MISCELLANEOUS 05-26-10
Trudy Rice, 1106 E 1135 Rd, asked that the Board verify the home address of Bruce Liese, to determine if he qualifies to participate on the Planning Commission as a resident of Douglas County. [The residency of Bruce Liese was verified and he d s reside in Douglas County.]
Thellman moved to adjourn the meeting; Gaughan seconded and the motion carried 3-0.
______________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
______________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date