Meeting Information
-Convene
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of 3-party agreement with KDOT and BNSF Installation of railway-highway crossing signals on E1850 Road (Keith Browning)
(c) Consider approval of Change Order for Route 1057 Resurfacing Project - Project No. 2003-12 (Keith Browning)
(d) Consider approval of resolution appointing Steven W. Miles as Douglas County Appraiser (Pam Madl)
(e) Consider approval to authorize the Chair to execute necessary documents for the County's facilitation of DCDI/KUEA contract such as: 1. Pursuant to the Option Agreement between DCDI and the County, execute a deed to DCDI conveying Lot 4 of in Block 2 in the Final Plat of Lots 4, 5, and 6, Block 2, in the East Hills Business Park, an addition to the City of Lawrence, Douglas County, Kansas; 2. the proposed Statement Regarding Assessments and No Violations; 3. the proposed Statement of Consent; and 4. the proposed Second Amendment to East Hills Business Park Protective Covenants and Restrictions. (Beth Johnson)
REGULAR AGENDA
(2) Consider adoption of Resolution authorizing sale of bonds to finance improvements in Southeast Lawrence Sanitary Sewer Main Benefit Districts No. 1, No. 2, and No. 3 (Evan Ice)
(3) Consider options to purchase a street sweeper (Jackie Waggoner)
Flory called the regular session meeting to order at 8:10 a.m. on Monday, July 27, 2009 with two members present, Flory and Gaughan. Thellman was absent.
CONSENT AGENDA 07-27-09
Flory moved approval of the following Consent Agenda:
► A 3-party agreement between Douglas County, KDOT and BNSF Railroad for installation of railway-highway crossing signals with gates on E 1850 Road, one-half mile north of Route 442 (N 1400 Road);
► Change order for additional stabilization work with LRM resulting in a project cost increase of $19,360.95 for Project No.2003-12, resurfacing Route 1057 from K-10 to Route 442;
► Resolution 09-23 appointing Steven W. Miles as Douglas County Appraiser;
► Authorized the Vice Chair to execute necessary documents for the County's facilitation of DCDI/KUEA contract such as 1) pursuant to the Option Agreement between DCDI and the County, execute a deed to DCDI conveying Lot 4 in Block 2 in the Final Plat of Lots 4, 5, and 6, Block 2, in the East Hills Business Park, an addition to the City of Lawrence, Douglas County, Kansas; 2) Statement Regarding Assessments and No violations; 3) the proposed Statement of Consent; and 4) Second Amendment to East Hills Business Park Protective Convenants and Restrictions.
Motion was seconded by Gaughan and carried 2-0.
BENEFIT DISTRICTS 07-27-09
The matter of providing for the offering for sale of General Obligation Bonds, Series 2009-A, came on for consideration and was discussed.
Commissioner JIM FLORY presented and moved the adoption of a Resolution entitled:
RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF GENERAL OBLIGATION BONDS, SERIES 2009-A, OF DOUGLAS COUNTY, KANSAS.
Commissioner MIKE GAUGHAN seconded the motion to adopt the Resolution. Thereupon, the Resolution was read and considered, and, the question being put to a roll call vote, the vote thereon was as follows:
Aye: JIM FLORY and MIKE GAUGHAN
Nay: NONE
The Vice-Chair declared the Resolution duly adopted; the Clerk designating the same Resolution No. 09-24.
PURCHASING 07-27-09
The Board considered the purchase of a used 2008 Street Sweeper with 60 hours of use from Berry Tractor of Topeka, Kansas. Jackie Waggoner, Director of Purchasing, presented the item. The Public Works department has a 1995 Walden Street Sweeper with 6,394 hours which is inoperable. This equipment is used daily so the Public Works department may incur an expense of $1,000 weekly to rent equipment. The time frame for a formal bidding process is 4-6 weeks. Berry Tractor has offered a $1,425 trade-in allowance. Because the equipment is inoperable, a trade-in would exceed any auction offer. The following models were considered:
SUPPLIER YEAR MODEL WARRANTY COST
SUPPLIER
YEAR
MODEL
WARRANTY
<1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />COST
Berry Tractor
2009
DT80CT
One Year - full machine
Two Years - engine
(Includes trade-in allowance)
$33,717
2008
DT80CT
(60 hrs)
6 months - full machine
1Year - engine
(Includes trade-in allowance)
$31,850
Houston- Galveston Area Council (HGAC) Interlocal Cooperative agreement thru Mid America Regional Council (MARC)
2009
Broce RJ350
One Year - full machine
Two Years - engine
$38,522
2009
Rosco SweepPro
One Year - full machine
Two Years - engine
$40,885
Gaughan moved to approve the purchase of a 2008 Street Sweeper in the amount of $31,850 which includes the trade-in allowance, from Berry Tractor of Topeka, Kansas and to waive the formal bidding process. Motion was seconded by Flory and carried 2-0.
ACCOUNTS PAYABLE 07-27-09
Flory moved to approve accounts payable in the amounts of $767,281.02 paid on 07/20/09 and $224,632.96 to be paid on 07/27/09; and a wire transfer in the amount of $447,990.00 to be paid on 07/31/09. Motion was seconded by Gaughan and carried 2-0.
EXECUTIVE SESSION 07-27-09
At 9:00 a.m., Flory moved for the Board to recess to executive session for 15 minutes, returning at 9:15 a.m. for the purpose of consultation with the County Counselor on matters, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County. Also attending was Craig Weinaug, County Administrator. Motion was seconded by Gaughan and carried 2-0. At 9:15 a.m. the executive session was extended for 10 minutes returning at 9:25 a.m.
The Board returned to regular session at 9:25 a.m. No action was taken.
Flory moved to adjourn the meeting; Gaughan seconded and the motion carried 2-0.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date