Meeting Information
8:10 a.m. - Meeting in the Division IV Courtroom, lower level JLE Building
-Convene
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
REGULAR AGENDA
(2) (a) Public hearing to discussion County application for community development block grant funds to assist Health Care Access with upgrades and modifications to their facilities (Nikki King)-Backup to follow
(b)Consider approval of resolution to apply for grant funds for Health Care Access upgrades (Nikki King) --Backup to follow
(3) Consider awarding construction contract for pavement reconstruction Route 1057 from K-10 interchange to Route 442, Project No. 2003-12 (Keith Browning)
(4) Take action confirming action of County Administrator to purchase a used 2007 Bobcat Skid Steer Loader for $25,850 (Jackie Waggoner)
(5) Consider recommendation to waive purchasing policies to purchase a 2007 road tractor (justification of this recommendation is in paragraph 4 of memo from Jackie Waggoner dated June 18, 2009) (Jackie Waggoner)
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(7) Adjourn
Thellman called the regular session meeting to order at 8:10 a.m. on Monday, June 22, 2009 with all members present.
PUBLIC HEARING/HEALTH CARE ACCESS 06-22-09
The Board of County Commissioners conducted a public hearing, as required by the Department of Commerce for a grant application on behalf of Health Care Access, to assist with upgrades and modifications to their new facility.
Emily Jackson, Management Intern, presented the Board with the background information regarding the $130,500 grant request. The funding will assist in the finalization of the purchase of the facility at 330 Maine Street to relocate the clinic and also support renovations, repairs and upgrades to technology, security and safety features that will make the clinic service ready. The application is due Wednesday, June 24, 2009. One of the stipulations for the grant is the application must name a grant administrator that is state certified. Jackson stated she is currently seeking someone to fill that position. There are also additional funds to apply for in October 2009 if this application is not approved. Nikki King, Director of Health Care Access, was also present for the discussion.
Thellman moved to open the item for public comment. Flory seconded and the motion carried.
Neil Salkind, President of the Health Care Access Board of Directors, stated his support for the grant.
Thellman moved to close the public hearing. Motion was seconded by Flory and carried.
Flory moved to approve the Interlocal agreement concerning the Community Development Block Grant Program -Recovery Act and authorized Thellman to sign on behalf of the Commission for any technical amendments to the documents by legal council. Motion was seconded by Thellman and carried unanimously.
Gaughan moved to adopt Resolution 09-19 of the Board of County Commissioners of Douglas County certifying legal authority and authorization to apply for the CDBG-R from the Kansas Department of Commerce, and authorized Thellman to sign on behalf of commission. Motion was seconded by Thellman and carried unanimously.
PUBLIC WORKS 06-22-09
The Board considered awarding a construction contract for pavement reconstruction of Route 1057 from K-10 interchange to Route 442 Project No. 2003-12. Keith Browning, Director of Public Works, presented the item. Bids were opened on June 15, 2009 with five contractors submitting bids as follows:
Bidder
Total Bid
LRM Industries
$322,308.25
R.D. Johnson Excavating
$349,837.60
King's Construction
$352,333.75
Linaweaver Construction
$404,818.80
O'Donnell & Sons Construction
$468,749.00
Engineer's Estimate
$386,605.20
Construction is planned to begin July 6, 2009 taking approximately one month for completion. The CIP includes $450,000 for the project. Staff recommends approving the low bidder.
Thellman moved to award the construction contract to the low bidder, LRM Industries, in the amount of $322,308.25 for Project No. 2003-12, pavement reconstruction on Route 1057 between K-10 and Route 442, and authorized the Public Works Director to approve change orders totaling up to 5% of the total contract cost. Motion was seconded by Flory and carried unanimously.
PURCHASING 06-22-09
Jackie Waggoner, Director of Purchasing, asked the Board to confirm the action taken by the County Administrator for the purchase of a 2007 Bobcat Steer Loader from Purple Wave Auction in the amount of $25,850. The skid loader will replace a 1997 model with 4,400 hours. The cost of a new Bobcat skid loader from the cooperative buying program would have cost $40,630.
Flory moved to confirm the purchase of a 2007 Bobcat Skid Loader in the amount of $25,850 as authorized by the County Administrator. Motion was seconded by Gaughan and carried unanimously.
PURCHASING 06-22-09
Jackie Waggoner, Director of Purchasing, asked the Board to consider the approval of a new 2007 road tractor available on our regional cooperative vehicle contract through Mid-America Council of Public Purchasing (MACPP).
The awarded contractor, Diamond International, provided a cost of $120,056 based on our specifications. The contractor was willing to lower the price by $10,592 and allow for a one-year warranty if the County would accept a white exterior color.
Gaughan asked if the cost if part of 2009 allocated funds. Waggoner replied that is correct.
Flory moved to approve the purchase of a 2007 road tractor in the amount of $109,464 from Diamond International. Motion was seconded by Thellman and carried unanimously.
[The Board discussed the possibility of amending the purchasing policy to allow the purchase of used equipment, when feasible, through a purchasing auction to become standard practice.]
ACCOUNTS PAYABLE 06-22-09
Thellman moved to approve accounts payable in the amount of $276,578.69 to be paid on 06/22/09. Motion was seconded by Flory and carried unanimously.
Thellman moved to adjourn the meeting; Flory seconded and the motion carried unanimously.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date