Meeting Information
-Convene
-Consider the approval of the minutes for May 6 and May 11, 2009
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
REGULAR AGENDA
(2) Consider Lone Star Lake skiing dates for 2009 (Public Works)
(3) Consider approval of the 2009-2010 Health Insurance Plan Renewal (Pam Madl)
(4) Presentation by the County departments (Maintenance)-No backup
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(6) Adjourn
Thellman called the regular session meeting to order at 8:10 a.m. on Monday, May 18, 2009 with all members present.
PROCLAMATION 05-18-09
Thellman moved to approve the minutes of May 6 and May 11, 2009. Motion was seconded by Gaughan and carried unanimously.
CONSENT AGENDA 05-18-09
Thellman moved approval of the following Consent Agenda:
► Commission Order No. 09-023 (on file in the office of the Clerk);
Motion was seconded by Flory and carried unanimously.
PUBLIC WORKS 05-18-09
The Board considered the approval of the 2009 skiing dates for Lone Star Lake. Keith Browning, Director of Public Works, presented the item.
Flory moved approval of the following 2009 skiing dates at Lone Star Lake:
-12:00 noon until 8:00 p.m. on Wednesday through Sunday of each week between June 1 and Labor Day;
-12:00 noon until 8:00 p.m. on the following dates: May 25 ( Monday, Memorial Day) and September 7 (Monday, Labor Day); and
-12:00 noon until 6:00 p.m. on Wednesday through Sunday of each week between September 9 and September 27, 2009.
Motion was seconded by Thellman and carried unanimously.
ADMINISTRATION & HEALTH INSURANCE RENEWALS 05-18-09
Pam Madl, Assistant County Administrator, made a presentation to the Board regarding the status of our current Douglas County Healthcare Plan. Total claims for 2008-2009 decreased by 10.6% over the previous year. An increase of $506,931 has been projected for claims in 2009-2010. Based on this increase, it is recommended that premium levels increase by about 9.25%, as follows:
<1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />FULL PREMIUM
Current Rates
2009-2010
Proposed Rates
Monthly Increase
Employee Only
$497
$543
$46
Employee + 1
$972
$1,062
$90
Family
$1,390
$1,518
$128
The health insurance committee accepted proposals and recommended the following based on those proposals:
- Increase the stop loss level under the umbrella coverage for reinsurance from $125,000 per person to $150,000, allowing Douglas County to maintain the reinsurance rate at no additional cost.
- To remain with RESTAT for our Pharmaceutical Plan as their fees appear to be slightly less than the other proposals received and they guaranteed no rate increase for a period of 5 years.
- Due to the economic conditions and the fact that employees will probably not be receiving the usual pay increases in 2009, it is recommended that employees not experience an increase in premiums, and that the County accept the additional $500,000 claims cost through the budgeting process.
The Board discussed that the County holds three months worth of claims in reserve. Madl commented that the County health insurance fund is operating in a $300,000-$500-000 deficit because it was underfunded by the Commission in the 2009 budget. Madl added the County has not made a deposit to the reserve fund for several years. Craig Weinaug, County Administrator, stated he is optimistic that we can fund the rate increase without increasing the mill levy.
Flory stated for clarification that there are two issues to consider: 1) for the Commission to consider approving the plan changes; and 2) for the County budget to absorb the increase in claims costs. Flory commented he would like to see more numbers regarding the budget status before making a decision about whether the County employees would be asked to pay for a portion of the increase.
Thellman opened the item for public comment.
Pam Weigand, Director of Youth Services, stated concerns about rate changes affecting the flexible spending accounts if changes are not approved by June 1. Madl commented that if indeed the rate increase takes effect after June 1, 2009, policy revisions can be revised to offset the flex spending enrollment amounts.
Flory moved to approve the following: that the 2009-2010 Health Insurance Plan be renewed with the current benefit levels, acceptance of reinsurance proposal for $150,000 and acceptance of the reinsurance proposal of $150,000 specific stop loss level and the renewal of our pharmaceutical third party agreement with RESTAT. The employee premium is part of this motion. The employee premiums will not be increased at this time. However, the County Commission may consider an increase in the premiums of the employees during 2010 budget development process. If the employee share of the premiums is increased at that time it will not be retroactive. Motion was seconded by Gaughan and carried unanimously.
MAINTENANCE 05-18-09
Bill Bell, Director of Maintenance, made a presentation to the Board on the responsibilities of the Douglas County Maintenance Department. Bell oversees the building maintenance for the Courthouse, Judicial and Law Enforcement Building, the Fairgrounds, Public Works, the Treasurer's satellite office, ground maintenance for the Broken Arrow Park and the United Way building. Other duties include snow removal, custodial care, election setup, recycling and setup and takedown operations for the Douglas County Fair.
ACCOUNTS PAYABLE 05-18-09
Thellman moved to approve accounts payable in the amounts of $549,080.55 to be paid on 05/18/09. Motion was seconded by Gaughan and carried unanimously.
Thellman moved to adjourn; Flory seconded and the motion carried.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date