Meeting Information
-Convene
-Consider the approval of the minutes of May 4, 2009
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of the Ironman 70.3 Kansas Triathlon race to take place at Clinton State Park on June 14, 2009 (Craig Weinaug); and
(c) Consider approval of Resolution for the Emergency Operations Plan (Teri Smith)
REGULAR AGENDA
(2) Consider authorizing Public Works to solicit bids for Project No. 2003-12, resurfacing Route 1057 from Route 442 to K-10 (Keith Browning)
(3) Presentation by the County departments (Register of Deeds, County Appraiser, Clerk and Treasurer) that are involved in valuation and tax billing.
(4) Presentation by the County departments (Emergency Management) on agency role and responsibilities. Backup provided at meeting.
(5) Executive Session for the purpose of consultation with County Counselor on matters, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County.
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(7) Adjourn
Thellman called the regular session meeting to order at 8:10 a.m. on Monday, May 11, 2009 with all members present.
Thellman moved approval of the minutes of May 4, 2009. Motion was seconded by Flory and carried unanimously.
CONSENT AGENDA 05-11-09
Thellman moved approval of the following Consent Agenda:
► Ironman 70.3 Kansas Triathlon race to take place at Clinton State Park at Campground #3 of the State Park on June 14, 2009; and
► Resolution 09-17 adopting the Douglas County Emergency Operations Plan, and repealing Resolution No. 90-24 and prior resolutions of the Board of county Commissioners of Douglas County, Kansas relating to prior Versions of the Douglas County Emergency Operations Plan for the Emergency Operations Plan.
Motion was seconded by Gaughan and carried unanimously.
PUBLIC WORKS 05-11-09
Keith Browning, Public Works Director, asked the Board to consider moving the Route 1057(Route 442 to K-10) resurfacing project scheduled for bidding in 2010, to receive bids in 2009 due to favorable bids received recently for the Route 438 reconstruction project. In March 2009, the Public Work's engineer estimated the 1057 project cost to be $526,906. Following the bid opening for the Route 438 project, the 1057 project is now estimated at $366,544.
The Board discussed funding for the project. Pam Madl, Assistant County Administrator, confirmed there are ample funds set aside in the CIP. Browning added that if the bids come in more than expected, the project can be moved back to the 2010 schedule.
Flory moved to authorize the Public Works Director to solicit bids for Project No. 2003-12, resurfacing Route 1057 from Route 442 to K-10. Motion was seconded by Gaughan and carried unanimously.
DEPARTMENT PRESENTATIONS 05-11-09
Register of Deeds:
Kay Pesnell, Register of Deeds, made a presentation to the Board on the responsibilities of the Register of Deeds office and the current staffing situation in relation to the upcoming budget challenges. Pesnell stated her department is currently down two part-time employees and one full-time employee. She asked that a full-time position be held in reserve for future staffing demands.
County Appraiser:
Marion Johnson, County Appraiser, reviewed his department's appraisal responsibilities and timelines for real estate and personal property. Currently there are 40,150 parcels (residential, commercial/industrial, agricultural and exempt combined) in Douglas County.
County Clerk:
Jamie Shew, County Clerk, detailed his responsibilities as maintaining the tax rolls, elections, payroll and accounts payable. Shew stated his staff is down 25%. He utilizes Manpower to assist during elections and year-end tax time.
County Treasurer:
Paula Gilchrist, County Treasurer, described her department's primary functions as tax billing and collection, accounting, motor vehicle titling and registration as agents of state, and the investment of county idle funds.
Emergency Management:
Teri Smith, Director of Emergency Management, made a presentation on the role of Emergency Management which focuses on mitigation, preparedness, response and recovery during a disaster. Their mission is to educate and train Douglas County citizens, responders and elected officials so that a disaster's impact on people, property and communities is minimal.
EXECUTIVE SESSION 05-11-09
At 9:50 a.m., Thellman moved that the Board recess into executive session for one hour, returning at 10:50, to discuss two matters which would be deemed, privileged under the attorney-client relationship. The justification is that discussion of such maintains attorney client privilege on a matters involving Douglas County. Attendees for the first session included: Evan Ice, County Counselor; Craig Weinaug, County Administrator; Pam Madl, Assistant County Administrator; and Daniel Lowe, Attorney. The second session included the following attendees: Craig Weinaug, County Administrator; Evan Ice, County Counselor; Keith Dabney, Director of Zoning & Codes; Mary Miller, Lawrence Metropolitan Planning Staff; and Linda Finger, Planning Resource Coordinator. Motion was seconded by Flory and carried unanimously.
The Board concluded the executive session at 10:40 a.m. and resumed its regular session, taking no action.
ACCOUNTS PAYABLE 05-11-09
Thellman moved to approve accounts payable in the amount of $533,212.44 to be paid on 05/11/09. Motion was seconded by Flory and carried unanimously.
Thellman moved to adjourn; Flory seconded and the motion carried.
____________________________ ____________________________
Nancy Thellman, Chair Jim Flory, Vice-Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Mike Gaughan, Member
Time and Date