Meeting Information
-Convene
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Review and Approve the Core Retention Allocation for FY2009. (Juvenile Intake and Assessment $1,292.08 and DCYS $9,475.32 for a total of $10,767.40 Core Programs Money Carried Over From 2008 Budget) (Pam Weigand)
REGULAR AGENDA
(2) Consider relocation of a portion of N2190 Road (Linda Finger/Michael Kelly)
(3) Consider adopting oversized/overweight load permitting regulations (Keith Browning)
(4) Consider approval of 45-mph design speed for 31st Street Concept Study (Keith Browning)
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(6) Adjourn
Johnson called the regular session meeting to order at 6:35 p.m. on Wednesday, November 19, 2008 with all members present.
CONSENT AGENDA 11-19-08
Jones moved approval of the following Consent Agenda:
► Commission Order No. 08-068 (on file with the office of the Clerk).
Motion was seconded by McElhaney and carried 3-0.
PUBLIC WORKS 11-19-08
The Board considered the relocation of a portion of N2190 Road, 440E to 452E. The original roadway was intended to be centered at the section line, but when the road was constructed, those building the road chose to go around a hill rather than over it or through it. This issue was identified during a Certificate of Survey process. A resolution was been prepared that will relocate the road's official description to the location as traveled. The property owners, Allen E. Tollefson Trustees and Mary M Tollefson, will dedicate the road right-of-way for the road as traveled in return for vacating the right-of-way that is untraveled. Michael Kelly, County Surveyor and Linda Finger, Planning Coordinator, were present for the discussion.
McElhaney moved to approve the adoption of Resolution 08-45 relocating a portion of N2190 Road. Motion was seconded by Jones and carried 3-0.
PUBLIC WORKS 11-19-08
The Board considered the approval of a 45-mph design speed for the 31st Street Concept Study, from Haskell Avenue to Route 1057. Keith Browning, Director of Public Works, was present for the discussion. Browning stated it is recommended for the County portion from O'Connell Road to Route 1057 to be designed for a 45-mph limit. The design speed could be reduced in the future during final design if deemed appropriate. If the County assumed a slowed design now, and later proposed to increase the speed limit, additional right-of-way would be required. According to Browning, the difference in cost is in the dirt work.
Johnson stated he is in favor of the 45 mph recommendation. Choosing a lower standard now, will make it almost impossible to increase the standard in the future.
McElhaney commented that this road has been in the plan for quite some time. The County's job is to move traffic safely. He also commented that he has great confidence in the 45-mph design and those recommending it. It is up to the individual person to choose to drive at the 45-mph limit.
Jones stated feels the Board should wait on costs. He commented that if the City takes the lead on this project, they will tell us what to do. He feels a split vote will give the City Commission room for discussion.
Jones asked Browning if the 31st Street extension is a principal arterial road. Browning stated it is and the County can enforce the access management regulations along that alignment. Jones asked Browning if he is confident that this will be sufficient protection to make sure there is no development along this road. Browning stated "yes" but he would feel better when all the right-of-way is acquired.
Johnson moved to approve the 45-mph design speed for completion of the 31st Street Concept Study. Motion was seconded by McElhaney and carried 2-1 with Jones in opposition.
Johnson moved to approve the recommend alignment as approved by the Community Steering Committee and the Director of Public Works. Motion was seconded by Jones and carried 3-0.
Note: Commission will aggressively enforce the access management standards in order to preserve and protect the preferred alignment.
PUBLIC WORKS 11-19-08
The Board considered the approval of oversized and overweight load permitting regulations for Douglas County. Keith Browning, Director of Public Works, was present for the discussion. The current permitting process has been in effect since March 1972. The proposed regulations:
- Requires a permit to operate a vehicle exceeding the maximum weight and/or size stipulated in the Kansas Statutes on county and township roads,
- Delegates permitting authority to the Public Works Director,
- Authorizes the Public Works Director to determine the procedure and application form for obtaining a permit,
- Establishes a permitting fee,
- Stipulates the permit application must be submitted no later than three (3) working days prior to the requested move date,
- Establishes a 14-day permit term,
- Increases the security deposit from $500 to $1,000, and
- Establishes penalties for noncompliance.
The proposed permit fee of $50 plus $10/mile travel length is intended to substantially recover department costs from oversize load moves. Browning stated the permitting process provides more detailed information for determining a route if there are bridges that can't handle the weight. The Board also discussed the increased deposit fee and who is impacted from the increase.
Jones moved to approve Resolution HR-08-11-3 requiring permits for oversize and overweight vehicles; delegating permitting authority to the Director of Public Works; and providing for penalties and enforcement. Motion was seconded by Johnson and carried 3-0.
ACCOUNTS PAYBLE 11-19-08
Johnson moved to approve an accounts payable in the amounts of $278,080.76 paid on 11/17/08; $498,188.88 to be paid on 11/24/08; and a manual check for $200.00 paid on 11/08/08. Motion was seconded by Jones and carried unanimously.
APPOINTMENT 11-19-08
Jones moved approval to authorize John Pendleton to fill in for Dean Neider, County Auditor, while Neider is on vacation. Motion was seconded by McElhaney and carried 3-0.
Johnson moved to adjourn the meeting; Jones seconded and the motion carried.
____________________________ ____________________________
Bob Johnson, Chairman Jere McElhaney, Vice Chair
ATTEST:
_____________________________ ____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date