Meeting Information
-Convene
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of Accessing Cooperative Contract for Office Supplies
(Jackie Waggoner);
(c) Consider approval of road right-of-way contracts for project No. 2007-13, the improvement of County Route 438 from 625E to 850E. (Also known as the farmer's turnpike) (Michael Kelly); and
(d) Consider approval of use of cooperative contracts for computers and software (Jim Lawson).
REGULAR AGENDA
(2) Consider approval of CPA-2008-11, amending the Southeast Area Plan to change the area designated for high-density residential north of 25th Terrace to Community Commercial and change the Land Use Descriptions applicable areas to reflect the change. Adopt Ordinance No. 8332, for Comprehensive Plan Amendment (CPA-2008-11) amending the Southeast Area Plan. (PC Item 3; approved 9-0 on 9/22/08) (Michelle Leininger is the Planner)
(3) 31st Street Study Session with the Lawrence City Commission scheduled to start at 9:00 a.m. (Keith Browning)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(5) Adjourn
10:00 a.m. Election Canvass
Johnson called the regular session meeting to order at 8:30 a.m. on Monday November 10, 2008 with all members present.
CONSENT AGENDA 11-10-08
Jones moved approval of the following Consent Agenda:
► To access the National Intergovernmental Purchasing Alliance for office supplies through Corporate Express.
Motion was seconded by McElhaney and carried unanimously.
Items c and d were pulled from the agenda.
PUBLIC WORKS 11-10-08
The item to consider approval of road right-of-way contracts for project No. 2007-13, the improvement of County Route 438 from 625E to 850E, also known as the Farmer's Turnpike, will be discussed in executive session at the November 12, 2008 meeting.
INFORMATION TECHNOLOGY 11-10-08
The Board considered the approval of utilizing the Western States Contracting Alliance (WSCA) and the State of Kansas cooperative contract with Software House International (SHI) for purchasing computers and software for 2009. Jim Lawson, Director of Information Technology and Pam Madl, Assistant County Administrator, were present for the discussion. The County purchases approximately 60 computers per year which would yield an annual savings of $27,729 using the cooperative contracts. Approval would also allow the IT department to renew usage for four additional years.
McElhaney stated that purchasing 60 computers per year seemed excessive. Madl explained that due to changes in technology, computers need to be replaced every five years and that number includes the courts as well as all Douglas County employees. McElhaney also asked if Lawson was comfortable with the maintenance agreements with the contracts. Lawson responded he has been very pleased with the maintenance he has received.
Johnson moved to authorize utilization of the SHI and WSCA cooperative contracts for computer and software purchases for 2009, with the ability to renew this contract annually for four years. Motion was seconded by Jones and carried unanimously.
PLANNING 11-10-08
The Board considered Joint Ordinance No. 8332 and Resolution No. 08-43 for CPA-2008-11, amending the Southeast Area Plan to change the area designated for high-density residential north of 25th Terrace, between O'Connell Road and Exchange Place, that is currently designated high-density residential to Community Commercial and to change the Land Use Descriptions applicable areas to reflect the change. Michelle Leininger, Lawrence & Douglas County Metropolitan Planning Staff, presented the item. The applicant, Southwest Capital, feels the current commercially designated 21 acres is not large enough to develop a CC200 center and is asking for the amendment. The Planning Commission approved the item on September 22, 2008 on a 9-0 vote. Staff recommends approval of this comprehensive plan amendment to Horizon 2020 to amend Chapter 14, Southeast Area Plan to change the high density residential area designation north of 25th Terrace to the community commercial designation
The Board discussed that approval today would bring the Southeast Area Plan in conformance with what the Commission has proposed in past discussion. The amendment would allow development up to 100,000 sq. ft. of commercial use but d s not identify the type of zoning. Examples of community commercial allowed would be a restaurant, strip mall or large grocery store not exceeding 100,000 sq. ft.
After discussion, McElhaney moved to approve Joint Ordinance No. 8332/Resolution No. 08-43 for CPA-2008-11. Motion was seconded by Johnson and carried unanimously.
ACCOUNTS PAYBLE 11-10-08
Johnson moved to approve an accounts payable manual check in the amount of $10,521.88 to be paid on 11/10/08, and accounts payable in the amount of $683,266.99 to be paid on 11/10/08. Motion was seconded by Jones and carried unanimously.
PUBLIC WORKS 11-10-08
Keith Browning, Director of Public Works, conducted a joint study session with the Lawrence City Commission regarding the alignment of 31st Street from Haskell Avenue to Route 1075 (E1900 Road), KDPT Project No. 23-U-2117-01, City Project No. 18-CP7-507(S).
ELECTION CANVASS 11-10-08
The Board continued in session to conduct an Election Canvass beginning at 10:17 a.m. for the purpose of canvassing the results of the General Election, which was held on Tuesday, November 4, 2008. Present for the canvass were Commissioners Johnson, Jones and McElhaney; Jamie Shew, County Clerk; Keith Campbell, Deputy County Clerk; and George Diepenbrock, media representative from Journal World.
Johnson moved to accept the tabulation totals as recommended by the County Clerk's office. The motion was seconded by McElhaney and carried unanimously.
There were 2,421 provisional ballots. Jamie Shew, County Clerk, broke the provisional votes into the follow categories:
Recommended to Count
Elec Day
Advance
Totals
Change of address
398
288
686
Change of Address-Partial Count
25
1
26
Name Change
12
10
22
Pollworker or Clerk's Error
96
13
109
Advance-ballot not returned
318
61
379
Brought in ID
1
74
75
President Only
3
6
9
DMV
89
22
111
DMV-Partial
5
0
5
Wrong Precinct-All Count
59
0
59
Wrong Precinct-Partial Count
180
0
180
Total
1186
475
1661
Total to Count
1661
Recommended Not to Count
Elec Day
Advance
Totals
Not Registered in <1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />Douglas County
255
42
297
Did not provide ID
165
54
219
Already voted in advance
5
1
6
Felony Conviction
3
1
4
DMV
22
0
22
Registered in other county
180
11
191
No Advance Signature
0
17
17
Total
630
126
756
Total Not to Count
756
No Recommendation
Elec Day
Advance
Totals
Arrived after polls closed
4
0
4
Total
4
0
4
Total to Count
4
Total Provisional Ballots
2421
Johnson moved approval to count One Thousand six hundred sixty-one (1661) provisional ballots as recommended by Shew, plus the four (4) closed poll ballots making the total provisional ballot count One Thousand six hundred sixty-five (1665). Motion was seconded by Jones and carried unanimously.
Johnson moved to accept the write-ins as recommended by the County Clerk. Motion was seconded by McElhaney and carried unanimously.
It should be noted that after the additional ballots were counted, the election outcome was not changed.
No errors were found.
Jones moved to adjourn the meeting; McElhaney seconded and the motion carried unanimously.
___________________________ ____________________________
Bob Johnson, Chairman Jere McElhaney, Vice Chair
ATTEST:
_____________________________ ____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date