Meeting Information
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6:35 P.M. (Meet in the Commission Chamber)
-Convene
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
REGULAR AGENDA
(2) Review draft memo concerning expanding 31st Street concept phase study (Keith Browning)
(3) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(4) Adjourn
Johnson called the meeting to order at 6:35 p.m. on Wednesday, April 2, 2008 with all members present.
CONSENT AGENDA 04-02-08
Jones moved approval of the following Consent Agenda:
► Commission Order Nos. 08-031 and 08-032 (on file with the office of the Clerk);
Motion was seconded by McElhaney and carried unanimously.
PUBLIC WORKS 04-02-08
Keith Browning, Director of Public Works, brought to the Board a draft letter for review, concerning the expansion of the 31st Street study to include areas east of O'Connell Road to Route 1057, as directed at the March 24, 2008 meeting. The Board considered language changes to the letter. It was the consensus of the Board for Browning to revise the letter for signature of the chairman and for the letter to be delivered to the Mayor of Lawrence. Rick Johnson, with Wilson & Company, was also present for the discussion and explained the process they will go through to narrow down the route alternatives from Haskell to O'Connell Road and how that information will be made available for public input.
The revised letter sent to the Mayor on April 7, 2008 is as follows:
April 7, 2008
Michael H. Dever, Mayor
City of Lawrence
City Hall
6th & Massachusetts
Lawrence, KS 66044
Dear Mayor Dever:
The Board of County Commissioners (BOCC) is aware the City of Lawrence has contracted with Wilson & Company, Inc. to study and complete concept phase plans for improvements to 31st Street from Haskell Avenue to O'Connell Road. It is our understanding the cost of these services is $219,330, and the City is using the $800,000 federal earmark to fund these costs.
We think it prudent planning to consider as a whole 31st Street from Iowa Street to Route 1057 in order to ensure improvements in the Haskell-to-O'Connell segment jibe with the other segments. While the 31st Street alignment between Iowa and Haskell is well established, we feel it important to determine a recommended alignment east of O'Connell to Route 1057. We also feel it important to identify the required right-of-way needed in order to preserve the corridor, as possible, through the planning process.
It makes fiscal sense to expand the current Haskell-to-O'Connell study as opposed to conducting as separate study for areas east of O'Connell. An expanded study to include areas east of O'Connell would also allow for more informed discussion between the City Commission and BOCC to determine:
- Phasing of improvements
- Time of phased improvements
- Prospective funding of improvements
- City/County collaboration on improvements
Although the study segment length would quadruple, our Public Works Director estimates expanding the study to include the O'Connell-to-Route 1057 segment would roughly double the cost of the current study. The estimated additional cost of an expanded study is $220,000, of which the BOCC is willing to pay a disproportionate share.
Speaking on behalf of my fellow commissioners, I request a work session with the City Commission as soon as possible to discuss expanding concept phase plan development for 31st Street to include the segment east of O'Connell Road to Route 1057.
Respectfully,
Bob Johnson, Chair
Board of County Commissioners
AGREEMENTS 04-02-08
The Board considered the approval of a second amendment to the Interlocal Agreement and Guarantee and Reimbursement Agreement at the East Hills Business Park. The contract between Douglas County Development Inc., and the City of Lawrence concerns the financing and improvement of the property comprising East Hills Business Park located in Douglas County.
Jones moved to approve the second amendment to the Interlocal Agreement and Guarantee and Reimbursement Agreement at East Hills Business Park. Motion was seconded by McElhaney and carried unanimously.
PUBLIC WORKS 04-02-08
The Board considered awarding the contract for supply and application of dust palliative for 2008. Keith Browning, Director of Public Works, was present for the discussion. Bids were opened on March 27, 2008, with two suppliers submitting bids as follows:
.
Scotwood Industries, Inc.:
Item
Quantity
Unit Price
Total Price
32% MgCl
75,000 gal
$0.749
$56,175.00
35% CaCl
75,000 gal
$0.990
$74,250.00
Knight Chemical LLC:
Item
Quantity
Unit Price
Total Price
38% CaCl
75,000 gal
$1.050
$78,750.00
The low bid unit price from Scotwood Industries reflects an 11.75% increase from last year's low bid unit price due to a material cost increase.
Johnson moved to accept the low bid and award the contract for supply and application of 32% magnesium chloride solution for the user free dust palliative program to Scotwood Industries at the unit cost of $0.749 per gallon, and authorize the Public Works Director to overrun the funds received up to 5%. Motion was seconded by Jones and carried unanimously.
PUBLIC WORKS 04-02-08
The Board considered awarding the 2008 Chip Seal contract for county roads, DGCO Project No. 2008-1. Keith Browning, Director of Public Works, was present for the discussion. Bids were opened April 1, 2008 with four contractors submitting bids. Staff recommends the Board accept the low base bid from Vance Brothers, Inc. The contract is renewable for up to two additional years through 2010. The Road and Bridge Fund 201 has $770,000 allocated for contract sealing.
McElhaney moved to accept the low bid from Vance Brothers, Inc. in the amount of $725,756.62 to seal approximately forty-five (45) miles of county roads in 2008, and authorize the Public Works Director to approve change orders totaling up to 5% of the contract amount. Motion was seconded by Jones and carried unanimously.
MISCELLANEOUS 04-02-08
Jones moved to authorize McElhaney to make the final decisions regarding the repairing of structural beam damage found in the attic of the courthouse. Motion was seconded by Johnson and carried unanimously.
ACCOUNTS PAYABLE 04-02-08
Jones moved to approve a wire transfer in the amount of $305,080.70 to be paid on 04/02/08. Motion was seconded by McElhaney and carried unanimously.
JM moved to adjourn the meeting; BJ seconded and the motion carried.
____________________________ ____________________________
Bob Johnson, Chairman Jere McElhaney, Vice Chair
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date