Meeting Information
Amended Agenda
8:30 A.M. (Meeting to be held in EOC Conference Room, JLE Building, 2nd Floor)
-Convene
-The Pledge of Allegiance
-Consider approval of the minutes for July 18 and August 20, 2007
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider approval a resolution relating to and amending a Regulated Planning and Zoning Classification within the unincorporated territory of Douglas County, Kansas-for Wakarusa Farms Estate (Keith Dabney); and
REGULAR AGENDA
(2) Consider recommendation of contract for a Jail Management System (Jackie Waggoner)
(3) Request to waive RFP process for the replacement of current tax software system (Jamie Shew)
(4) Executive Session for the purpose of consultation with County Counselor on matters, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving Douglas County.
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(6) Adjourn
Johnson called the meeting to order at 8:30 a.m. on Monday, August 27, 2007 with all members present.
Johnson moved to approve the minutes of August 20, 2007. Motion was seconded by Jones and carried 3-0.
CONSENT AGENDA 08-27-07
Johnson moved approval of the following Consent Agenda:
► Commission Orders Nos. 07-153 and 07-154 (on file in the office of the County Clerk); and
► Resolution No. 07-34 relating to and amending a regulated planning and zoning classification within the unincorporated territory of Douglas County, Kansas for Wakarusa Farms Estate.
Motion was seconded by Jones and carried unanimously.
YOUTH SERVICES & SHERIFF 08-27-07
The Board considered approval of a new jail management system software package for the Jail and Youth Services. Funds have been allocated in the equipment reserve fund. Dave Dillon, Jail Management System Evaluation Committee, discussed with the Board the top two prospective systems: Spillman and Cisco. The consensus of the evaluating committee was that Spillman provides the best solution, even though they were not the lowest cost. The Spillman system will provide a better partitioning for juvenile records, offers a billing module that tracks inmates outside of Douglas County, has an inventory-tracking module, includes 1500 statistical reports and provides workflow capabilities through an internal messaging system. The Cisco system produced many errors during its demo. Pam Madl, Assistant County Administrator, stated the Sheriff department's budget would be paying a large portion of the system approximately ($200,000) with the remaining ($150,000) from the equipment reserve fund. Maintenance will be included in the contract for five years, and then it will come from the Sheriff's budget
Johnson stated the Board is committed to the reentry program. And after further discussion, Jones moved to approve the contract with Spillman Technologies for a jail management system in the amount of $349,334, not the lowest bid. The motion was seconded by McElhaney and carried unanimously.
CLERK 08-27-07
Jamie Shew, Douglas County Clerk, asked the Board to consider a request to waive the RFP process for the replacement of the current tax software system. The current system no longer has the capacity to meet our current needs, and the mainframe computer system supporting the current system has reached the end of its lifespan. After researching what other large counties were doing: Sedgwick, Johnson and Wyandotte, it appear two systems are available; Manatron and Tyler Technologies. At this time, Tyler has not produced a workable system. Shew asked the Board to waive the RFP process and approve opening negotiation with Manatron for replacing the tax system. Funds have been set aside for the past five years in the equipment fund for this replacement.
Johnson moved to approve waiving the RFP process and to approve opening negotiations with Manatron for the purpose of replacing the current tax software system. Motion was seconded by Jones and carried unanimously.
ACCOUNTS PAYABLE 08-27-07
Johnson moved to approve accounts payable in the amount of $1,797,442.26 to be paid on 08/27/07; manual checks in the amount of $100.00 paid on 08/21/07; payroll in the amount of $180.00 paid on 08/11/07; and FICA in the amount of $13.77 paid on 08/20/07. The motion was seconded by Jones and carried unanimously.
MISCELLANEOUS 08-27-07
The Commissioners welcomed Teri Smith, as the new Director of the Emergency Management department.
MISCELLANEOUS 08-27-07
At 9:30 a.m., Johnson moved that the Board recess into Executive Session until 10:15 a.m. to discuss a matter, which would be deemed, privileged under the attorney-client relationship. The justification is to maintain attorney client privilege on a matter involving the City and Douglas County. Other attendees included: Evan Ice, County Counselor; Craig Weinaug, County Administrator; and Pam Madl, Assistant County Administrator. The motion was seconded by Jones and carried.
At 10:15 a.m., Johnson moved for the Board to return to regular session; Jones seconded and the motion and carried. No action was taken.
Jones moved to adjourn; Johnson seconded and the motion carried unanimously.
____________________________ ____________________________
Bob Johnson, Chairman Jere McElhaney, Vice Chair
ATTEST:
_____________________________ ____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date