Meeting Information
-Convene
-The Pledge of Allegiance
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider purchasing a used 2003 Hamm vibratory roller for Public Works in the amount of $70,455 (Jackie Waggoner).
REGULAR AGENDA
(2) SP-03-16-07: Vinland Fair Barn, a site plan for the construction of a restroom and storage area addition to the Vinland Fair Barn located at 1736 N 700 Road. Submitted by Mark Brown for the Vinland Fair Association, property owner of record. (J Rexwinkle is the Planner)
(3) Consider approval of contract to renovate JLE space (Pam Madl)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(5) Adjourn
Johnson called the meeting to order at 8:35 a.m. on Monday, March 26, 2007 with all members present.
CONSENT AGENDA 03-26-07
Jones moved approval of the following Consent Agenda:
► Commission Orders No. 07-116 (on file in the office of the County Clerk);
The motion was seconded by McElhaney and carried unanimously.
Item pulled from Agenda:
PURCHASING 03-26-07
The Board considered the purchase of a used 2003 Hamm vibratory roller from Murphy Tractor for Public Works to replace a 1981 Hyster static 10-ton steel roller, which would be sold online or through an auction service. Jackie Waggoner, Purchasing Director, and Mike Perkins, Operation Manager Public Works, were present for the discussion. Waggoner and Perkins recommended that the County should consider used equipment giving a cost savings of $23,673. Funds are available in Equipment Reserve for this expenditure.
Johnson questioned if any of the townships could utilize the old equipment. Perkins stated that Wakarusa Township is the only township with paved roads to maintain. Jones moved to approve the purchase of a 2003 Hamm vibratory roller from Murphy Tractor in the amount of $70,455 and to offer the current roller to the Wakarusa Township. If it is not needed, then Purchasing is granted the authority to dispose of the equipment online or through an auction service. The motion was seconded by McElhaney and carried unanimously.
PLANNING 03-26-07
The Board considered the approval of SP-03-16-07, Vinland Fair Barn site plan for the construction of a men's and women's restroom and a 945 square foot storage addition to the Vinland Fair Barn located at 1736 N 700 Road. The application was submitted by Mark Brown for the Vinland Fair Association, property owner of record. J Rexwinkle, staff member of the Lawrence-Douglas County Metropolitan Planning Department, presented this item. The current zoning and land use is A (agriculture). A letter has been submitted to the State Historic Preservation Office requesting approval of the addition. Planning staff recommends the approval of this item subject to the following conditions:
1) Label two of the parking spaces closest to the fair barn as ADA accessible and add a note to the site plan, which states "ADA accessible spaces shall be designed to meet the standards of the Americans with Disabilities Act Guidelines and shall be signed according to these standards."
2) The addition of a note to the face of the site plan, which states, "In the future, if significant improvements are proposed which may result in an increase in the amount of traffic to and from the fairgrounds, access to the site must come into compliance with the adopted Public Road Access Management Standards."
3) Show the area for outdoor trash storage and methods of screening on the site plan.
4) Provision of a letter from the State Historic Preservation Officer stating approval and compliance with K.S.A. 75-2715-75-2726, prior to this site plan being released for building permits.
Rexwinkle stated the existing access drive to the site d s not comply with the new Public Road Access Management Standards in terms of desirable entrance spacing with N 700 Road being classified as a principal arterial road and E 1750 Road classified as a local road. The County Public Works Department is not requesting changes to the access points as this time.
McElhaney commented that the fairgrounds are only used 3-4 times a year and shares parking with the adjacent school. There d s not appear to be any safety issues. This should be taken into consideration when deciding access requirements.
Johnson then questioned the need for condition No. 2 to be placed on the site plan when the County has rules and regulations in place to address future expansion issues.
McElhaney moved to approve SP-03-16-07 striking condition No. 2 requested by Planning Staff stating "The addition of a note to the face of the site plan which states 'In the future, if significant improvements are proposed which may result in an increase in the amount of traffic to and from the fairgrounds, access to the site must come into compliance with the adopted Public Road Access Management Standards.'" The motion was seconded by Johnson and carried unanimously.
PURCHASING & JUDICIAL LAW ENFORCEMENT CENTER 03-26-07
The Board discussed bids for the renovation of the Judicial Law Enforcement Center. Pam Madl, Assistant County Administrator, was present for the discussion. Three bids were received with B.A. Green as the low bidder with the bid amount of $343,000, $39,370 for Alternate 1: Casework & Paneling/Trim, 30 days for preparation and 130 days for construction. Madl recommended approval of the low bid and requested authority for the County to subcontract the painting, wiring, furnishings and carpet for an amount not-to-exceed $280,000. The total project is expected to cost approximately $665,000.
McElhaney moved to approve the low bid from B.A. Green in the amount of $343,000, plus the Alternate 1: Bid for Casework and Paneling/Trim in the amount of $39,370 for a total of $382,370; giving Charles Jones, lead Commissioner for the project, the authority to approve a 10% change order limit, and the authority to Pam Madl to contract for painting, wiring, furnishings and carpet for an amount not to exceed $280,000 using either a State contract or competitively bidding the items. The motion was seconded by Johnson and carried unanimously.
ACOUNTS PAYABLE 03-26-07
Jones moved to approve accounts payable in the amount of $642,090.01 to be paid on 03/26/07 and sire transfers in the amount of $292,361.70 to be paid on 03/21/07. The motion was seconded by Johnson and carried unanimously.
McElhaney moved to adjourn; Johnson seconded and the motion carried.
_____________________________ ________________________
Bob Johnson, Chairman Jere McElhaney, Vice Chair
ATTEST:
_____________________________ __________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date