Meeting Information
-Convene
-The Pledge of Allegiance
-Consider approval of minutes for February 26, 2007
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders; and
(b) Consider approval of Cereal Malt Beverage License Notice to Townships for Clinton Marina and the Clinton Store
REGULAR AGENDA
Planning Item:
(2) Consider SP-02-05-07: Site Plan for construction of a 10' x 10' scale house at Harrell Quarry # 53. The quarry is located at 631 N 950 Road. Submitted by Ramon Gonzalez of N. R. Hamm Quarry, Inc., property owner of record (Mary Miller, planner)
(3) Consider option and ground lease with tenants to homeowners concerning Rhode Island lots and take appropriate action (Evan Ice)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(5) Executive Session for Personnel
(6) Adjourn
Johnson called the meeting to order at 8:35 a.m. on Monday, March 5, 2007 with all members present.
Jones moved to approve the minutes of February 26, 2007 as amended. The motion was seconded by Johnson and carried unanimously.
CONSENT AGENDA 03-05-07
Jones moved approval of the following Consent Agenda:
► Approve Commission Orders Nos. 07-112 (on file in the office of the County Clerk); and
► Authorize Notice to Townships for cereal malt beverage licenses to Clinton Marina and Clinton Store
The motion was seconded by McElhaney and carried unanimously.
PLANNING 03-05-07
The Board discussed SP-02-05-07, Harrell Quarry #53, a site plan for the construction of a 100 square foot scale house at 631 N 950 Road. The application was submitted by Ramon Gonzalez for N.R. Hamm Quarry, Inc., the property owner of record. The 108-acre property is located on the southwest corner of the intersection of N 950 Road and E 650 Road. The surrounding property is predominately used for agriculture and rural residences with a small area zoned B-3 (Limited Commercial) District to the west. A Conditional Use Permit was approved for the operation of a quarry at this location in 1975. The quarry is in compliance with the requirements placed on the Conditional Use Permit and the scale house is intended to enhance the security at the site and provide more accurate means of weighing the product. The applicant was unaware a site plan was required and therefore, the scale house has been constructed.
Jones moved to approve site plan SP-02-05-07. The motion was seconded by McElhaney and carried unanimously.
APPOINTMENT 03-05-07
Jones moved to appoint Martha Skeet, Lawrence, to the Jayhawk Area Agency on Aging Board of Directors, replacing Kathy Donner and filling the remainder of the three-year term to expire 09/30/07. McElhaney seconded and the motion carried
unanimously.
PURCHASING 03-05-07
The Board considered approval to purchase an 821E Articulated Wheel Loader for Public Works to replace a 1992 Case 621 model, which will be sold online or through an auction service. Jackie Waggoner, Director of Purchasing, was present for the
discussion. The State of Kansas awarded a contract in 2006 to Victor L. Phillips, authorized dealer, and Case, manufacturer, for the loader. Both the dealer and manufacturer have agreed to honor the price of the 2006 contract. Public Works has allocated funds available in the Equipment Reserve fund. After discussion, Jones moved to authorize accessing the State of Kansas 2006 contract to purchase a wheel loader in the amount of $143,305 and authorized the sale of the used equipment. The motion was seconded by McElhaney and carried unanimously.
PURCHASING 03-05-07
The Board considered approval to purchase five (5) 2007 patrol cars for the Sheriff's office. Jackie Waggoner, Director of Purchasing, was present for discussion. Five patrol cars will be disposed of by selling online or through an auction service. Last year the County participated in a regional cooperative bidding process (KCRPC) for the acquisition of 2007 vehicles. We can continue to purchase from the contracts until the manufacturer's production cutoff date. The awarded dealership is Shawnee Mission Ford. The total purchase price of the Ford Crown Victoria Policy Interceptor vehicles is $106,402. It should be noted that it will cost approximately $3,000 per patrol car to be equipped for the road. After discussed, Jones moved to approve the purchase of five (5) patrol cars from Shawnee Mission Ford in the amount of $106,402 and authorized the sale of the used vehicles. The motion was seconded by McElhaney and carried unanimously.
AGREEMENT & RHODE ISLAND LOTS 03-05-07
The Board discussed a possible ground lease option agreement for the County owned Rhode Island Lots 122, 124, 126 and 128 on Rhode Island Street in the City of Lawrence. For a number of years, the lots and single residence have been empty. The Option Agreement gives Tenants to Homeowners, Inc. a 12-month option to enter into a long-term ground lease for the construction of affordable housing. Rebecca Buford, Director of Tenants to Homeowners, Inc., and Evan Ice, County Counselor, were present for the discussion. During the 12-month option period, Tenants to Homeowners will perform due diligence to determine the feasibility of renovating or demolishing the existing residence, building additional residences and obtaining financing. Ice addressed two key issues to the Board regarding the agreement: 1) The agreement would give Tenants to Homeowners the use of the land with no fees, and 2) The County would be obligated for the demolition of the house at 1120 Rhode Island if it can not be salvaged.
Johnson asked for public comment.
Dennis Brown, representing Lawrence Preservation Alliance, stated his interest in the project and the possibility of restoring the residence located at 1120 Rhode Island. If it is not feasible to restore the building, Brown stated his intent is to go to the City along with the Tenants to Homeowners, Inc. to request the building be torn down for new construction.
James Dunn, 936 Kentucky Street, stated he would prefer to see the property used as mixed-income housing as opposed to low income housing and stated concerns regarding the cost to County to purchase back the buildings at market value in the future.
After discussion, Jones made a motion to grant Tenants to Homeowners, Inc., the 12-month option period to explore the construction of homes for lots 122, 124, 126 and 128 on Rhode Island Street in Lawrence, Kansas with the full understanding that by granting this option, Douglas County is obligated to commit to a long-term lease agreement if Tenants to Homeowers can secure the financing for the project and can meet compliance issues. The motion was seconded by McElhaney and carried unanimously.
Johnson requested that the Tenants to Owners keep the County Commission informed through the County Administrator of the final approved renderings.
ACCOUNTS PAYABLE 03-05-07
Jones moved to approve accounts payable in the amount of $999,687.43 to be paid on 03/05/07; manual checks in the amounts of $335.42 to be paid on 02/26/07 and $66.72 to be paid on 03/01/07; and KPERS in the amounts of $57,382.66 to be paid on 02/16/07 and $58,338.87 to be paid on 03/02/07; and FICA in the amounts of $51,463.38 to be paid on 02/16/07 and $53,021.46 to be paid on 03/02/07. The motion was seconded by McElhaney and carried unanimously.
MISCELLANEOUS 03-05-07
Johnson commented on the success of the rural development meeting held on March 1, 2007. Jones stated he felt several key issues were addressed and suggested that the Board and Planning Staff should have a meeting soon on the new road frontage requirements.
MISCELLANEOUS 03-05-07
At 9:28 a.m., Johnson moved that the Board recess into executive session for 30 minutes to discuss personnel. Jones seconded the motion and it carried unanimously. The Board returned to regular session at 9:45 a.m. Based on performance review and satisfaction of the Board of County Commissioners, Johnson moved to amend the County Administrator's employment agreement, effective March 23, 2007, to reflect a 4% increase in employee deferred compensation of his base salary and for the compensation to be contributed directly to the County Administrator's ICMA 457 plan. Salary amount is to remain unchanged and payment is in addition to employee's other salary and compensation. The motion was seconded by Jones and carried unanimously.
McElhaney moved to adjourn; Jones seconded and the motion carried.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date