Meeting Information
-Convene
-Pledge of Allegiance
PROCLAMATION
-Proclaim September 8, 2006 as "Lawrence Literacy Day" (Diana Deutsch)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
REGULAR AGENDA
(2) Consider Agreements between the City of <1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />Lawrence and Board of County Commissioners of Douglas County setting out responsibilities for constructing sewer improvements to be accomplished by Benefit Districts. (Craig Weinaug)
(3) Public Works Items:
(a) Public Hearing regarding Petition to create Southeast Lawrence Sewer District No. 1, generally located south of K-10, between E 1600 Road and E 1650 Road. (Keith Browning)
(b) Public Hearing regarding Petition to create Southeast Lawrence Sewer District No. 2, generally located south of K-10, between E 1600 Road and E 1650 Road. (Keith Browning)
August 30, 2006
Johnson called the meeting to order at 6:35 p.m. on Wednesday, August 30, 2006
with all members present.
PROCLAMATION 08-30-06
Diana Deutsch, Altrusa Club, requested a Proclamation proclaiming September 8, 2006, as "Lawrence Literacy Day." McElhaney made a motion to approve the Proclamation; Jones seconded and the motion carried unanimously.
CONSENT AGENDA 08-30-06
Jones moved approval of the following Consent Agenda:
► Approve Commissioners Order No. 06-168. The Order is on file in the Office of the County Clerk.
The motion was seconded by McElhaney and carried unanimously.
CONTRACTS & AGREEMENTS 08-30-06
The Board considered an Agreement between the City of Lawrence, Kansas and the Board of County Commissioners of Douglas County for the purpose of providing the terms and conditions for the installation of County financed sanitary sewer improvements that shall be located within the City and in certain unincorporated portions of the County, and a Cooperation Agreement by which the City and the County have agreed to cooperate in the installation of certain sanitary sewer facilities generally located in or near the City's southeast boundaries.
David Corliss, Interim City Manager, discussed the need and intention of the City to financially participate in the development of benefit districts for Southeast Lawrence Sewer District No.1, Southeast Lawrence Sewer District No. 2 and Southeast Lawrence Sewer District No. 3. The City is not a property owner within any of the districts, but operates a sanitary sewer system adjacent to the districts. The City will benefit from the construction of the sewer districts because the City can decommission three pump stations, creating sanitary sewer flows into the new facilities.
Jones questioned whether the benefit districts would create additional net costs to county taxpayers. Corliss responded that there will be no net cost to the County taxpayers nor will there be a City property tax increase involved.
Johnson asked if there will be an attempt to recover soft costs for the engineering and Public Works supervision fees. Corliss replied that work hours will be submitted to recover the costs.
Jones moved to approve the Agreement between the City of Lawrence, Kansas and the Board of County Commissioners of Douglas County and also the Cooperation Agreement between the Board of County Commissioners of Douglas County, Kansas and the City of Lawrence, Kansas. The motion was seconded by McElhaney and carried unanimously.
The Board conducted a public hearing regarding a Petition to Create Southeast Lawrence Sewer Benefit District No. 1, generally located south of K-10, between E 1600 Road and E 1650 Road. Jones moved to open the public hearing. McElhaney seconded the motion and it carried 3-0. No public comments were received. McElhaney moved to close the public hearing, Jones seconded and the motion carried 3-0.
The Board conducted a public hearing regarding a Petition to Create Southeast Lawrence Sewer Benefit District No. 2, generally located south of K-10, between E 1600 Road and E 1650 Road. Jones moved to open the public hearing. McElhaney seconded the motion and it carried 3-0. No public comments were received. McElhaney moved to close the public hearing, Jones seconded and the motion carried 3-0.
The Board conducted a public hearing regarding a Petition to Create Southeast Lawrence Sewer Benefit District No. 3, generally located south of K-10, between E 1600 Road and E 1650 Road. Jones moved to open the public hearing. McElhaney seconded the motion and it carried 3-0. No public comments were received. McElhaney moved to close the public hearing, Jones seconded and the motion carried 3-0.
RESOLUTIONS & PUBLIC WORKS 08-30-06
Jones moved that the resolution creating the Southeast Lawrence Sanitary Sewer Benefit Districts be put on the consent agenda for a future Commission meeting. McElhaney seconded the motion and it carried 3-0.
ACCOUNTS PAYABLE 08-30-06
Jones moved to approve accounts payable in the amount of $694,941.11 to be paid on 07/20/06; electronic funds transfer in the amounts of $50,864.56 for FICA; and $52,557.25 for KPERS to be paid on 07/21/06; manual checks in the amount of $636.00 to be paid 07/24/2006; and wire transfers in the amount of $207,136.00 for to be paid on 08/31/06. The motion was seconded by McElhaney and carried unanimously.
PUBLIC WORKS 08-30-06
The Board discussed the opportunity for the City to permanently take over snow and ice removal at the East Hills Business Park to help off-set the cost of the
add-alternative to the Hot-in-Place Recycling Project No. 2006-6. Keith Browning, Public Works Director, recommended that the County accept the agreement. Johnson opened the subject for public comment. No comments were received.
Jones moved to authorize Keith Browning to enter into an agreement with the City to take over the East Hills Business Park snow and ice removal in replacement of the pavement resurfacing to Noria Road. The motion was seconded by McElhaney and carried unanimously.
PUBLIC WORKS 08-30-06
The Board discussed the add-alternative to the Hot-In-Place Recycling Project No. 2006-6 received by Cutler Repaving, Inc. The base bid of $165,7949.35 covering an approximate 2.2 miles of Route 438 (from the east end of the Route 1029/Route 438 curve to the west end of the Route 438 widening near the intersection with K-10 highway) was approved by the Board on August 21, 2006. An add-alternate bid of $74,771.25 for recycling the surface of Noria Road from K-10 to the BNSF railroad tracks (0.78 miles) was included in the total package and recommended for consideration by Keith Browning, Director of Public Works, if the City would agree to participate in the expense. Browning stated the City is not in a position to fund the add-alternative and the delay of resurfacing will create the need for additional repairs. In place of the add-alternative, the City agrees to take over the snow and ice removal of the East Hills Business Park.
Jones moved to approve the add-alternative to the Hot-in-Place Recycling Project No. 2006-6 by Cutler Repaving, Inc. in the amount of $74,771.25. McElhaney seconded the motion and it carried unanimously.
MISCELLANEOUS & BRIDGES 08-30-06
The Board discussed safety concerns regarding the delay of the Lecompton Bridge Project 2005-1. Johnson commented that further postponement will miss the 2007 construction calendar which may result in temporary repair maintenance. Johnson offered to contact David Christy, Jefferson County, to confirm the execution of the maintenance plan and to ask if they intend to participate in the project.
Johnson moved to adjourn the meeting. Jones seconded and the motion carried unanimously.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date